Definition/Overview
Surplus materials are, "tangible assets" belonging to the University which are no longer of use to the department in possession. When the decision is made by the department in possession to remove it from their use, it is to be declared surplus University property and notification is given to Warehouse Services of the intent to declare the item(s) surplus. The only exception to this practice is computers and related data recording devices. Those requests must go through the Information Technology Web form
For further information, please refer to the UNIVERSITY SURPLUS POLICY.
Requesting item(s) be removed for surplus
This is accomplished by forwarding a C2C REQUISITION to Warehouse Services. The following information is to be recorded on the requisition:
- A brief description and inventory of quantity of item(s), including any manufacturer identifying numbers (model, serial, etc.).
- Where and when the surplus item(s) is to be picked up.
- In some cases disposal fees may pertain to the processing of some items. For this reason an approved C2C account string must be included. If disposal costs should become a factor, contact with the originating department or person will be initiated by the Warehouse.
- SURPLUS of University vehicles requires filling out a "Declaration of Vehicle Surplus" form. Please click here to obtain the form and fill it out with all the listed required information. It must be approved by the department head and forwarded to Warehouse Services, " ATTN: DIRECTOR".
The Warehouse will make a determination if surplus items have potential for reuse by the University, or if sale or disposal is required.
Obtaining Surplus for reuse by the University
Surplus materials is available for re-use to all University departments. Requests for surplus materials are submitted with the C2C requisition. The requisition must contain to following information to obtain the surplus item(s):
- A description of the requested surplus item
- Record the appropriate stock number, as provided by Warehouse personnel.
- Where and to whom the surplus item is to be delivered.
If you are in need of assistance regarding surplus materials availability, please send an email to either Brian Mudge, or Noel Starkey.
Sale of Surplus Materials
When surplus items are no longer of any use to the University, they are identified for disposal and either sold or discarded, depending on the potential for return value to the University. Items intended for surplus sale are first made available for sale to the University Community, and then made available to the public.
On occasion, support groups of the University (i.e. Associated Women for Pepperdine, Alumni, student organizations, etc.) will conduct surplus sales and transfer the proceeds to the University.
All sale transactions of University surplus materials are "as is" and final. There is no warranty either in writing or implied. There are no exchanges or refunds.
Please beware.
Please click here for any current Surplus Sales.
For additional information regarding Surplus Vehicles, click here.