Pepperdine recognizes the interrelationship between the physical environment and the human condition, and is dedicated to ensuring the satisfaction, happiness, and fulfillment of all community members.
In acknowledging that the surrounding environment directly impacts our emotional state, customer service, inspiration, productivity, creativity and efficiency, all employees are encouraged to intentionally design their workspaces to meet these criteria.
To learn more about environmental psychology principles click here.
Aside from personal workspaces, Pepperdine boasts one of the most beautiful campuses in the world in Malibu and well-maintained campuses throughout Southern California. Pepperdine spaces, both inside and outside, establish a sense of professionalism, hospitality, and well-being for employees, students and guests alike.
Design Consultation Services
Human Resources has teamed with Construction and Campus Planning, and is pleased to extend consultative services to Pepperdine University departments and employees. Our offices are equipped to help in the design, layout, and effectiveness of personal or communal workspaces for our community members. Facilitating office space arrangements, improving workspace communication, and establishing productive and efficient practices are all considered and included in a workspace consultation.
The effects of this service go far beyond ensuring that Pepperdine maintains high-quality spaces, as mentioned above. This service has been successfully implemented to reduce absenteeism, increase productivity, and instill greater confidence in the quality of work of our institution.
A pleasing and welcoming environment is a great way to enhance the experience at Pepperdine for you, co-workers, students and visitors to our community.
Best Practices for a Professional Environment
Personal Item Guidelines
- Tops of cabinets and cubicle shelves in the main suite should remain clear to maintain an orderly environment. The organization of office supplies and a reduction in clutter is an easy way to establish a sense of tidiness and efficiency.
- Suite plants should be watered and maintained by a designated person for an inviting atmosphere. Plants, when properly cared for, can provide a sense of calmness in an otherwise busy environment.
- Personal art should be limited to walls in private offices to respect shared office space. Personal taste in art varies greatly and it is best for any artwork in a public space to be appropriately appointed to reflect the image the department seeks to project.
- Personal items should be confined to private work areas so as to respect spaces shared by many people. Employees are encouraged to personalize their private workspaces, while also respecting communal areas that are used by others.
- To preserve workplace professionalism, stickers and tape should not be placed on furniture, including file cabinets, desks, glass, etc. Aside from labeling appropriate file cabinets, adhesives should not be placed on University property that will damage furnishings or wear poorly over time. There are many effective organization systems that, when used appropriately, look professional while remaining unobtrusive, such as label makers and file drawer insert cards.
- No additional storage should be kept outside of cubicles or offices in order to keep hallways clear. In addition to meeting office safety and fire regulation codes, unobstructed walkways provide ease for daily operations and contribute to an open floor plan and overall feel of the space.
- Shared food should be placed in the designated area, so as not to disrupt other office functions. The proper placement of shared food is a great way to build office camaraderie without compromising professionalism, customer service, and other necessary work spaces.
- Dusting or wiping down furniture on a regular basis makes for a tidy, inviting, and productive space. Regular attention given to cleaning furniture surfaces is a time and cost effective way of prolonging the life of the furniture and making a great impression of the quality of work done in the space.
Work Item Guidelines
- All file cabinets and cubicle drawers should be locked nightly to ensure the safety of your documents and belongings. It is a good practice to secure your documents and personal or University belongings when you are away from your desk, either for relatively short or extended periods of time.
- All confidential documents should always be stored in their designated location and locked nightly. While confidential documents may be in an unlocked cabinet during normal business hours for easy access, it is important to lock the cabinet nightly to maintain confidentiality while no one is in the office.
- Shred necessary documents daily. Some documents may require immediate shredding as opposed to accumulating documents for one larger shredding. It is important to maintain confidentiality and security of documents that have not yet been destroyed.
- When possible, it is often best for filing to take place regularly by the appropriate work group. Filing should be regularly maintained for a number of reasons: the risk of misplacing a document is directly correlated to the amount of time it has been withheld from its proper place; errors in the work process may occur when relevant information is missing; others may have difficulty locating a document if it is missing from its proper place; and it is easier to maintain necessary confidentiality and security measures when all documents can be appropriately identified and located.