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General Accounting

FY11 Year End Deadlines

Pepperdine University's Fiscal Year 2011 began August 1, 2010 and it will end July 31, 2011. Please adhere to the following deadlines as they are essential to a smooth fiscal year end close.

May 15, 2011 - Deadline for procuring Furniture products.

May 24, 2011 - Agency funds turned to track for FY12 transactions.

June 7, 2011

  • FY12 Budget is available in PeopleSoft.
  • FY12 PUNIV requisition FY12 checkbox activated.
  • Open August accounting period.

July 1, 2011 - Deadline for PO change orders.

July 5, 2011 - Deadlines to submit LDC forms for Payroll.

July 8, 2011 - Deadline to submit additional payments for Payroll

July 13, 2011 - Deadline to submit approved chartfield requests.

July 21, 2011 - Last day to submit online FY11 PUNIV approved requisitions.

July 22, 2011

  • Last day for FY11 Office Depot purchases.
  • Remove PUNIV FY12 checkbox. Set REQ budget/accounting date to 8/1/11.
  • All FY11 Open and Pending requisitions will be closed.

July 25, 2011

  • End of July US Bank T&E and Purchasing Card cycle. All transactions posted on Access On-line after this date will be expensed to FY12 budgets.
  • All PUSTU requisitions must have full approval, and correct and complete substantiation must be received by the Accounts Payable office by 5:00 PM.
  • All employee expense reports must have full approval by 5:00 PM. Correct and complete substantiation must be electronically attached.

July 26, 2011

  • Travel & Expense link will be removed from My Work tab.
  • All PUSTU requisitions lacking full approval will be cancelled.
  • All PUSTU purchase orders lacking complete and correct substantiation will be cancelled.
  • All T&E expense reports lacking full approval or complete and correct substantiation will be cancelled.

July 29, 2011

  • Deadline for cash deposits and petty cash reimbursements to be reflected in FY11.
  • Deadline to submit FY11 BARS.
  • Final day for receiving of FY11 goods and services. All goods received and services rendered August 1st or later are FY12 transactions.

August 1, 2011

  • Travel & Expense Center link will be replaced on the My Work tab.
  • Last day to reallocate July T&E and Purchasing card charges.
  • Deadline to reallocate Purchasing and T&E card transactions online.

August 5, 2011

  • Deadline for submitting FY11 recharges.
  • Deadline for submitting FY11 invoices to Accounts Payable for payment against FY11 PO's.
  • Deadline for submitting Exception Payment requests to Accounts Payable for FY11.

August 10, 2011 - FY11 Gifts Deadline.

September 1, 2011 - Deadline for submitting Inventory reconciliation data.

 

Please call our offices if you have any questions or concerns about this process.

Kandi Wahrenbrock - General Accounting - X4742

Chris Bauman - Financial Planning - X7056

David Brant - Accounts Payable/Payroll/Purchasing - X4349