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Supplier Instructions

How to Submit an Invoice

Instead of mailing invoices to the Pepperdine University Accounts Payable Office, you will either submit an invoice via e-mail or mail it directly to a special Pepperdine University PO Box at OpenInvoice.  Approvers at Pepperdine University will be notified by e-mail that the invoice is available for review.  If everything is satisfactory they can approve it electronically. This will help accelerate the approval process at Pepperdine.

To have invoices processed as quickly as possible, submit the invoice via e-mail. Please use the following guidelines when you e-mail an invoice:

E-mail invoices to:

To: Invoice@Pepperdine.edu

Subject Line: Pepperdine University, Invoice #

  • E-mail only one invoice and backup detail at a time.
  • Ensure department's name and the company's contact's name are clearly referenced.
  • Ensure the invoice number and Purchase Order number are clearly defined.
  • The e-mail body will not be read or interpreted; only attachments will be detached and processed.
  • Attachments should not exceed 6.0 Mb in size.
  • Preferred attachment format is .pdf, in as close to 300dpi resolution as possible.
  • Do not e-mail zipped files.
  • When possible, combine the invoice and detail in the same attachment with the invoice first followed by the detail (** Only 1 invoice with associated backup per attachment will be accepted).
  • 8 ½ x 11" paper with black lettering.
  • Do not send the same invoice multiple times.
  • Verify e-mail address is correct prior to submitting.

If you will be mailing your invoices please use the following guidelines:

Mail Invoices to:

Transzap
Attn: Pepperdine University

Dept 3597
PO Box 123597
Dallas, TX 75312- 3597

  • Mail only invoices.
  • Single invoice and associated backup per envelope.
  • No header pages.
  • No blank pages.
  • 8 ½ x 11" 20 lb. white paper with black lettering.
  • No staples, paper clips or sticky notes.
  • Ensure the invoice number and Purchase Order number are clearly defined.
  • Place invoice on top followed by detail (when included).
  • Do not send duplicate copies of invoices (in same envelope).
  • Do not send the same invoice multiple times.
  • When addressing the envelope, verify documents are mailed to the correct PO Box.

Last Updated: 12/22/2016