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Home (P:) and Group (S:) Drives

The Graziadio School network drives deliver increased data security and reliability compared to how data is typically stored on the hard drive of your PC or laptop.  Clearly, information stored on a stand-alone PC or laptop hard drive is relatively easy to access by anyone who gains physical access to the PC.  With the uncertainties associated with hard failures, virus infections and the like, it is imperative that all Graziadio Staff utilize these drives as your main storage location.

The P:/ and S:/ drives provide the following:

  • Business continuity - almost no down time
  • Data security - everyone can sleep easier at night
  • Data backup - no more expensive data recovery
  • Data integrity - everyone works off the same version
  • Access to data - get access: anytime, anywhere
    • Any computer you log into on campus
    • Available anywhere via Remote Access

Why you should back up your files

Data is the most important aspect of your computer. The operating system can be reinstalled and so can applications, but it will be difficult or impossible to recreate your data.

It is essential that you always back up work related information.  As explained by Kim Cary, Director or Information Security, an attacker can compromise a computer's operating system or even delete/steal your data; furthermore, your files may be corrupted or wiped out by a hardware problem. Computers can be lost, stolen, or destroyed in a fire or other catastrophe.

How to back up

We are in the pilot phase of introducing a synchronization feature built-in to Windows 7, called Sync Center, that will make this process easier.  However, do not wait until then to back.  Take full advantage of the allocated 10GB space provided to you in the form of the P:/ drive.  This has saved more than one user from a really bad situation.

SyncToy

SyncToy 2.1 is a free application from Microsoft that synchronizes files and folders between network locations or external devices.  We use this program to provide a worry-free solution to create backup copies of files and folders to the P: / drive.   Highly recommended for laptop users.  Download here - http://www.microsoft.com/download/en/details.aspx?displaylang=en&id=15155

Learn how to set the folders you wanted backed up using this guide - click here