We, the staff of Information Technology, could not accomplish our goals without the strategic partnerships we hold around the University. Our teamwork and collaboration with colleagues across the institution makes Pepperdine a world-class university. Below are some IT projects that could not have been achieved without our partnerships with you.
University Representatives and IT Unite to Streamline Contract Signing at Pepperdine
Information Technology Administration along with the Finance Office and all five schools of Pepperdine came together to test and implement a digital signature application called Adobe EchoSign to help streamline the document signing process at Pepperdine. Contracts and administrative forms at Pepperdine often require multiple signatures, a process that can take days to complete as paperwork is routed back and forth. With EchoSign, the process takes mere minutes.
This business process improvement opportunity was presented before the Chief Information Officer Strategic Technology Alliance (CIO-STA), a group of representatives from all Pepperdine schools and major areas brought together to discuss the use of technology as an enabler at the University.
Adobe EchoSign has proven to be the most economical and user friendly application. EchoSign works by allowing any .pdf file to accept digital signatures. The new electronic form or contract is securely routed to each signer via email. Signers are able to review and digitally sign the document via their mobile phones, tablets, desktops, or laptop computers.
To learn more about EchoSign at Pepperdine, please visit: http://community.pepperdine.edu/it/tools/digitalsignatures/esign.htm
IT Builds Better Relationships by Sharing TechQual Findings with University
In June 2013, IT's Leadership Council and Chief Information Officer, Jonathan See teamed up to conduct mini town hall presentations/discussions with Pepperdine faculty and staff on the results of the 2013 TechQual Survey.
These discussions were part of a new communications initiative to become more open and transparent, sharing feedback gathered by the annual TechQual survey.
The results of this survey play an important role in shaping and focusing the priorities for IT every year. Many initiatives such as improving wireless Internet access at Pepperdine and introducing faculty professional development opportunities came from the feedback submitted on the TechQual survey.
This year, IT staff wanted to hear directly from their colleagues around campus to see if the IT division is in fact serving their needs and supporting their projects.
Information Security Office and Human Resources Partner to Educate Pepperdine Staff on Securing University Data
In February 2013, the Information Security Office (ISO) partnered with Human Resources to host data security skills training sessions for Pepperdine faculty and staff.
The well-attended sessions covered data security best practices at the University as well as provided the latest information on external compliance requirements, University policies, and new resources available to solve departmental information security challenges.
In March 2013, the ISO also partnered with Finance to host the annual Information Security Briefings for Managers. To promote information security at the University, these security trainings will be offered every year.