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Archiving Recordings of Bb Collaborate

If you want to archive a Blackboard Collaborate recording, please follow these instructions.

STEP 1: Download the "Publish" Software

Blackboard offers a free application to archive any Bb Collaborate session recordings. Once you download and install the software, you will need to register it by entering your Pepperdine University contact details.

STEP 2: Obtain the link to your recording

  1. Log into Courses (powered by Sakai).
  2. Navigate to your course site and click the Bb Collaborate tool in the left menu.
  3. Click "View Recordings."
  4. Click "View Past Year."
  5. Click the link of the recording name.
  6. Click "Launch." (If the window does not open, be sure to set your web browser to allow pop-up windows.)
  7. If prompted to start or download a file, you can click cancel but don't close the new window. Copy the web address (e.g. https://sas.elluminate.com/site/external... ).  This is the link to your Collaborate recording.  You may save it in NotePad or MS Word.  Repeat this process, making sure to leave notes for which recording sessions go with each link for your own records.

STEP 3: Use the Publish software to download and convert your recording

  1. Open the Publish application on your Windows or Mac computer.
  2. Paste the address of the recording you want to convert into the "Recording" box.
  3. Select the options you desire. In general, we recommend that you export both an .MP4 multimedia version as well as the .JAR version. The audio file (.MP3) and transcripts are optional.
    • JAR file: This version requires Java to play but includes the entire Bb Collaborate meeting experience. The whiteboard, audio, video, participant list, web cam window, and chat window are part of the exported version.
    • MP4 file: This version provides a video file of the whiteboard and meeting audio. It does not include the participant window, chat window, or web cam window. However, this version is easy to upload to Google Drive to store and share privately with others.
    • TIP: If the entire experience is desired, you can save the .JAR and then use a screen capture tool, like Camtasia, to record the playback of the file. Publish your screen recording to a format like .MP4 and then distribute this version via Google Drive.
  4. Select a location on your computer to save the files.
  5. The tool will play back the session and convert the recording. Be patient and let the process complete.

At this stage, you may elect to upload the resulting .MP4 file to an online service like Google Drive to host the video file and share it with future classes.

If your recording does not include students and does not contain copyrighted content, you may elect to store and share the file however you wish. Given FERPA and copyright limitations, professors should take extra care when evaluating each recorded class session for archival, storage, and sharing. Google Drive has been mentioned since it offers institutional options to limit sharing within the Pepperdine community. Professors may also directly share the file(s) with specific students to further restrict access to a given recording.