Email Distribution Lists
Self-Managed Email List
Self-managed email distribution lists are smaller than automatically generated lists and are created upon request for specified departments, events, and projects. This is a good option for long-standing, mid-sized groups with a core base of people who do not change often. Members cannot add or remove themselves from this list.
- Used by: Departments, student groups, faculty groups, etc.
- Examples: All IT employees, all HR employees, School of Law adjunct faculty
- Characteristics: Distribution list only. This is a group of email addresses and has no inbox,* list is updated by list owner. Individuals who wish to create a self-managed distribution list must submit a self-managed email distribution list form and assign a group manager to the list. The group manager is responsible for adding and removing members from the list. Posting access to these groups is limited to group members or specified users, depending on the distribution group's needs.
Listserv distribution groups are opt-in email lists that any member of the Pepperdine community can access and post to. Listservs are best used for email newsletters, announcement lists, and discussion groups. Community members looking to create or join a listserv should go to the Pepperdine Listserv database. [More information]
- Used by: Students, individiuals promoting a service, series of events, or sports group
- Examples: Pepperdine's Sports and Entertainment Law Society, SAAJ Students, Psi-Chi Announcements
- Characteristics: Unlike other group email distribution lists, listservs are opt-in and do not require the approval of a group manager to join or post.
Automatically Generated Email List
Automatically generated email lists are created with the purpose of reaching large segments of the Pepperdine community at once. Automatically generated lists are populated via our enterprise information system based on demographic information such as school affiliation, registration status, and/or class standing. This is a good option for very large groups of individuals that include multiple schools or departments.
- Used by: Authorized University community members
- Examples: All faculty/staff distribution lists, all students (by school), class distribution lists
- Characteristics: Distribution list only. This is a group of email addresses and has no inbox. The lists are updated via PeopleSoft.
Class distribution lists are also automatically generated based on enrollment in a course. The lists allow instructors and students of a particular course to communicate to the entire class quickly via email. Each class is given a unique list name based on the class name. The format is similar to CLASS555.01-TermnumberSemesterYear. If CLASS 555 section 01 was held in Spring 2013, then the name would be CLASS555.01-2Spring2013. The lists are created and updated automatically each day. Class lists are only created if at least one instructor is assigned to the class section.
Google Mail Email Contact Groups
Pepperdine Google Mail users have the option of creating contact lists within their address book to reach multiple people via email at the same time. This email distribution option is best for users who need to contact small groups of people and the list has only one sender. Create your own contact list within Google Mail with these instructions.
- Used by: Individuals
- Examples: A student creating a contact list of other students with whom they are working on a group project or a professor creating a contact list to easily contact other members on a thesis committee
- Characteristics: Only one sender, the group lives in your personal email client