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Pepperdine | Community

Student Employment | Hiring a Student

Steps to Hiring Student Employees:

  1. All Supervisors will need to post their Student Employment positions on Handshake, in order to provide equal access to all GSEP students. If you need to register for Handshake, you can find the instructions here. Please be sure to create a new posting or update your inactive posting to include the new requirements:

    1. Use this standard format for naming your Position Title: " GSEP Graduate Assistant: Name of Department" (e.g., GSEP Graduate Assistant: Career Services)

    2. Add a Working Title that reflects the nature of the work your student employee will be performing (e.g., Career Development Specialist). This title might be one that the GA uses in his/her email signature or on his/her resume.

    3. Please add a job description that contains role responsibilities,  qualifications and learning objectives.

    4. Additional instructions for posting your position on Handshake can be found here. Additionally, here is a video on how to post a job on Handshake.

    5. Supervisors should keep positions posted for at least 5 days.
    6. Be sure to follow-up with those students who applied but were not offered a position.
  2. After you have identified the final candidate, offer the position to the candidate and once they accept the position expire the position in Handshake and complete the GSEP Student Employment Supervisor Hiring Form.
  3. Once GSEP Student Employment Office has received the GSEP Student Employment Supervisor Hiring Form, we will determine if the student needs to complete hiring requirements. The student will be invited to complete a New Student Employee Orientation which includes completing the Form I-9, Form W-4, and GSEP Student Employment Policies. The GSEP Student Employment Office will communicate directly with the student to complete these requirements and will keep you apprised of the application's status.


The University is required to comply with the Department of Homeland Security, which states, "newly hired employees must complete and sign Section 1 of Form I-9 no later than the first day of employment." Failure to do so can result in various fines and penalties. Therefore, supervisors are not authorized to allow students to begin working prior to receiving confirmation from the student employment office that the student has completed all required new hire paperwork. Visit this link to learn more about I9 penalties.

If you have any questions or concerns, please do not hesitate to contact the GSEP Student Employment Office.