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Overload Stipend & Banked Units

Overview

Per the PGBS Faculty Handbook, "Overload teaching is strongly discouraged. An overload is defined as more than the contracted units in an academic year. However, a need for overload teaching within a discipline may be established by the Department Chair" (p. 29).

"The faculty member may designate which units will be paid as overload (see the process below). If a faculty member requests to teach an overload, the Department Chair may approve up to an additional four units per academic year. More than four units must be recommended by the Department Chair and approved by the Associate Dean of Academic Affairs. Generally, practitioner faculty should receive priority for overload teaching. If overload teaching is approved, the faculty member is encouraged to accept overload pay" (p.30).

If the faculty member chooses to bank units for the following academic year instead of pay, he/she must submit the request in writing through his/her Department Chair to the Associate Dean of Academic Affairs (see the process below). Only under exceptional circumstances will a faculty member be able to accumulate more than twelve banked units.

Process for Requesting Overload Stipend

  • Per the faculty handbook, complete this Google form identifying which course(s) you would like to be paid an overload stipend
  • Once approved by your Department Chair, Faculty Affairs will update your individual contract spreadsheet and process payment with Talent Management

*Update:

Starting in AY 2022-23, Faculty Affairs will be processing requests for overload payments in the Spring and Summer terms only (not in the Fall term).  The goal is to ensure that the faculty member fulfills their contract (both administrative/teaching units) before requesting overload pay.  Faculty Affairs will send a Google Form to request to:  1) get paid an overload stipend, 2) bank units, 3) or use bank units.

Session A Courses

Will be divided between the first two months of payroll

(Spring) January & February

(Summer) May & June

Session B Courses

Will be divided between the last two months of payroll

(Spring) March & April

(Summer) June & July

Full Term Courses

Will be divided across the entire term monthly payrolls

(Spring) January-April

(Summer) May-July

Process for Requesting to Bank Units

  • Per faculty handbook, complete this Google form identifying which course(s) you would like to bank for the following academic year
  • Once approved by your Department Chair, Faculty Affairs will update your individual contract spreadsheet and document your banked units for future reference

NOTE: Twelve units is the maximum number of units a faculty member can bank.  Any additional units beyond that are required to be paid overload (see process above).
Release time associated with research awards (Julian Virtue/Denney, etc.) cannot result in overload status except in extraordinary situations.

Process for Using Banked Units

Do you plan on using your banked units to fulfill your annual contract?  If so, please complete this short Google form identifying the number of banked units you wish to use.  Once the form is completed, you will receive an email confirmation with your remaining banked units available.

Questions?

Please contact your Department Chair if you have any questions.