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PGBS Faculty Annual Scheduling Process


As collaborative partners, the Department Chairs, Faculty Affairs, the Program Office, Student Systems, IT, and the Finance department aim to create a sustainable system that will support both faculty and students with course scheduling. With the goal of strengthening operational excellence (Strategic Objective #6) and a “student-driven” course schedule, we have implemented a number of changes including adjusting student admission deadlines/number of new student intakes, reviewing average class size, and introducing a carousel model.

Scheduling Timeline

Date Activity Faculty Action Items
May 20, 2024 Tentative faculty assignments for Fall 2024
  • Review your tentative Fall 2024 teaching schedule (via ClassBase) 
  • Consider any impacts created by University Holidays
    • Labor Day, September 2nd
    • Thanksgiving Holiday, November 28-29th
  • Request changes via ClassBase by May 27, 2024
  • Email with any questions
June 21, 2024
(If you view your schedule in Wavenet prior to this date, not all classes may have been entered)  
Fall 2024 course schedule entered into Wavenet for executive, full-time, part-time, and online programs
July 1, 2024 Start of student registration
(Please note student registration for new and continuing students for certain programs may occur at different times)
To ensure an accurate schedule is reflected during student registration, changes to the schedule will be limited.

Over-Enrolled Class Survey

Class Enrollment Caps

Class Format Hard Enrollment Cap
Online 24 Students
On-ground Classes (Including Behavior Workshops) 27 Students

*Exceptions to add students above the hard cap require written approval from the department chair and the faculty member. 

In the interest of optimizing our instructional resources and facilitating a smooth registration process for students, we are piloting a more proactive approach to class section management. Faculty who are slated to teach one or more courses that may exceed their designated section capacities will be sent a survey to see if they would be amenable to teaching a section(s) that could potentially reach a maximum headcount of 35 students.

Faculty are provided with options (stipend, one’s own development funds, apply towards student scholarships, or apply towards faculty research - funds that could be used by other faculty) for how they would like to receive the over-enrolled stipend should any of the sections exceed the cap.  The over-enrollment will be calculated at the end of the add/drop period.

Please keep in mind that the maximum enrollment thresholds may not be reached. We anticipate many of the courses to have very small increases, in the 1-4 student range.


  • When will I receive my teaching schedule?
    • The year-long course schedule was completed internally to forecast how faculty will meet their annual contractual units.  Due to a number of changing variables, the Faculty Affairs Department will be sharing faculty assignments approximately 4 months prior to the start of the next term.  Therefore, you can anticipate receiving your tentative Fall schedule in May, Spring schedule in September, and Summer schedule in January.
  • What if I need to request a schedule change after the deadline? 
    • All change requests should be submitted to To ensure an accurate schedule is reflected during student registration, changes to the schedule will be limited.  
  • I don’t see the change I requested reflected in Wavenet, who do I contact?
    •  Change requests are reviewed, approved, and processed by multiple teams; therefore, it may take up 3-5 working days to be reflected in Wavenet. Please email for a status update.