PGBS Faculty Annual Scheduling Process
Overview
As collaborative partners, the Department Chairs, Faculty Affairs, the Program Office, Student Systems, IT, and the Finance department aim to create a sustainable system that will support both faculty and students with course scheduling. With the goal of strengthening operational excellence (Strategic Objective #6) and a “student-driven” course schedule, we have implemented a number of changes including adjusting student admission deadlines/number of new student intakes, reviewing average class size, and introducing a carousel model.
Scheduling Timeline
| Date | Activity | Faculty Action Items |
|---|---|---|
| September 3, 2024 |
Tentative faculty assignments for Spring 2025 |
|
| October 18, 2024 (If you view your schedule in Wavenet prior to this date, not all classes may have been entered) |
Spring 2025 course schedule entered into Wavenet for executive, full-time, part-time, and online programs |
|
| October 28, 2024 | Start of student registration (Please note student registration for new and continuing students for certain programs may occur at different times) |
To ensure an accurate schedule is reflected during student registration, changes to the schedule will be limited. |
Over-Enrolled Class Survey
Class Enrollment Caps
| Class Format | Hard Enrollment Cap |
|---|---|
| Online | 27 Students |
| On-ground Classes (Including Behavior Workshops) | 27 Students |
*Exceptions to add students above the hard cap require written approval from the department chair and the faculty member.
In the interest of optimizing our instructional resources and facilitating a smooth registration process for students, we are piloting a more proactive approach to class section management. Faculty who are slated to teach one or more courses that may exceed their designated section capacities will be sent a survey to see if they would be amenable to teaching a section(s) that could potentially reach a maximum headcount of 35 students.
Faculty are provided with options (stipend, one’s own development funds, apply towards student scholarships, or apply towards faculty research - funds that could be used by other faculty) for how they would like to receive the over-enrolled stipend should any of the sections exceed the cap. The over-enrollment will be calculated at the end of the add/drop period.
Please keep in mind that the maximum enrollment thresholds may not be reached. We anticipate many of the courses to have very small increases, in the 1-4 student range.
FAQ
- When will I receive my teaching schedule?
- The year-long course schedule was completed internally to forecast how faculty will meet their annual contractual units. Due to a number of changing variables, the Faculty Affairs Department will be sharing faculty assignments approximately 4 months prior to the start of the next term. Therefore, you can anticipate receiving your tentative Fall schedule in May, Spring schedule in September, and Summer schedule in January.
- What if I need to request a schedule change after the deadline?
- All change requests should be submitted to pgbsaa@pepperdine.edu. To ensure an accurate schedule is reflected during student registration, changes to the schedule will be limited.
- I don’t see the change I requested reflected in Wavenet, who do I contact?
- Change requests are reviewed, approved, and processed by multiple teams; therefore, it may take up 3-5 working days to be reflected in Wavenet. Please email pgbsaa@pepperdine.edu for a status update.
Questions?
Email pgbsaa@pepperdine.edu