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Trumba Calendar

 

The Trumba Calendar is an extremely flexible calendaring system for use at Pepperdine. While there can be an unlimited number of calendars, there is a cost for each editor or publisher account. Please contact Kyle Dusek in IMC at kyle.dusek@pepperdine.edu if you are interested in a demo of the product.

 

General Notes

 

  • Integrated Marketing Communications will create new calendars upon request.
  • Each school's publisher will be responsible for creating their event registration forms.
  • Event titles should use title case.
  • All images should be optimized for the Web and sized properly prior to uploading them by using a photo editing application, such as Adobe Photoshop or Adobe ImageReady.
  • The image for the image event field should be sized to 75 pixels by 75 pixels.
  • The image for the image detail should not be wider than 280 pixels or taller than 250 pixels.
  • All calendars will have the time zone displayed on the event detail.

 

Log On/Log Off

 

How to Log On to Trumba

  1. Open up a Web browser.
  2. Go to https://www.trumba.com.
  3. Click on the Sign In link in the upper right corner.
  4. Type your e-mail address in the Email Address field.
  5. Type your password in the Password field.
  6. Click the Sign In button.

 

How to Log Off of Trumba

  1. Click Sign Out in the upper right corner.
  2. Close the Web browser.

 

Adding/Changing/Deleting Events

 

How to Add a New Event

  1. If you are not logged on, Log On to Trumba.
  2. Click the name of the calendar in which you want to add an event.
  3. Click the Add Event button.
  4. Select a Template (a.k.a. Event Type).
  5. Note: Do not select Standard Event. Your choice will determine the fields that are available.
  6. Enter a Title.
  7. Enter a Location for the event.
  8. Optionally, click the Add Map Link to map the address to Google Maps, then from the Map Link field, select Google Maps.
  9. Note: Be sure to click the Test Map Link to make sure the location is accurate.
  10. Complete the Start field by entering a date plus the All Day Event or a specific time.
  11. Note: Only use the All Day Event if your event is all day, such as July 4th, or is a deadline, such as Last Day to Withdrawal.
  12. If your event is not an all day event you must specify the end time either by duration or by entering a specific time.
  13. If this is a repeated event complete the appropriate values.
  14. Note: Do not schedule a repeated event for more than one year.
  15. Complete the required fields: School, Audience, Contact Name and Contact Email.
  16. Complete any optional fields, as needed.
  17. Note: It is highly recommended to enter information into the Description field.
  18. Click OK or Save and Add Another to add the event.

 

How to Add an Event to a Shared Calendar

Note: Do not share an event to an academic calendar.

  1. If you are not logged on, Log On to Trumba.
  2. If the event has not been added see How to Add a New Event.
  3. Navigate to the event to be shared.
  4. Click the name of the event.
  5. Select the name of the calendar to add the event to from the Also Show On section.
    Note: If you do not see the name of the calendar in the list, it may be because you do not have access to the calendar or it is already mixed into the calendar.
  6. Click the OK button.

 

How to Cancel an Event

  1. If you are not logged on, Log On to Trumba.
  2. Click the name of the calendar in which you want to cancel an event.
  3. Click on the name of the event.
  4. Check the Canceled checkbox in the Start field.
  5. Click the OK button.

 

How to Delete an Event

Note: It is never recommended to delete an event. It is better to cancel an event as someone may be subscribed to that event or the event may be orphaned on another calendar.

  1. If you are not logged on, Log On to Trumba.
  2. Click the name of the calendar in which you want to delete an event.
  3. Click on the name of the event.
  4. Uncheck any calendars that are checked in the Also Show On section.
  5. Click the Delete This Event button.

 

Approving/Decling Event Submissions

How to Approve an Event Submission

Note: As an approver, you will receive an email notification when an event has been submitted. The event to be approved must be a Pepperdine sponsored event and not an personal event, such as birthdays, private parties, etc.

  1. If you are not logged on, Log On to Trumba.
  2. Click the name of the event within the email to be taken to the Event Information page.
  3. If necessary, edit the Title to be title case.
  4. Make sure that the School field is the school putting on the event and not multiple schools.
  5. Make any other necessary changes to the event.
  6. Change the Owning Calendar to the appropriate Trumba calendar.
    Note: The Owning Calendar should never be the Submitted calendar. 
  7. If necessary, select other calendars to from the Also Show On list to place the event on multiple calendars.
  8. Click the OK button.
    Important: No email messages are sent automatically to event submitters to let them know their events are live. Calendar editors can reply to the notification messages they receive if they want to keep submitters informed.

 

How to Decline an Event Submission

Note: As an approver, you will receive an email notification when an event has been submitted.

  1. If you are not logged on, Log On to Trumba.
  2. Click the name of the event within the email to be taken to the Event Information page.
  3. Click the Delete Event button.
  4. Click the Yes button when prompted "Are you sure you want to delete this event?".
    Important: No email messages are sent automatically to event submitters to let them know their events are not live. Calendar editors can reply to the notification messages they receive if they want to keep submitters informed.