West Los Angeles Campus Event Guide

Room Reservations

1. Pepperdine community members input room requests into 25Live as soon as possible, and at least two business days in advance.
2. The Office of Graduate Campuses (OGC) reviews and approves space requests, and will contact requestors if there are space conflicts. 

Room reservations are accepted on a first come first serve basis, prioritizing academic classes and revenue generating opportunities, and taking into account alternative spaces.

Event Logistics

Room Set-Up

Pepperdine community members have the opportunity to reconfigure existing tables and chairs in campus spaces, and are responsible for returning the furniture to the room’s normal layout.

For large events requiring moving tables or chairs in or out of the room, please contact OGC for assistance.

Room Access

Rooms are generally accessible during normal campus hours (8 AM - 10 PM, Monday through Friday).

Community members may sign-out a master key from OGC for days when their event requires set-up or clean-up outside of normal campus hours.

Signage

Pepperdine community members may utilize signage plaques outside each room or bring tasteful and unobstructive signage (such as banners and posters on easels), and are responsible for removing any signage the same day an event concludes.

Audio/Visual

Pepperdine community members should work directly with their own IT department, if applicable, or contact Jose Juan Hernandez at 310.568.5694 or jose.j.hernandez@pepperdine.edu.

Catering

Alligator Pear Catering is the University’s catering partner for the WLA Campus. Please contact Kelly Kathol at kelly@alligatorpearcatering.com to request menus and pricing for your event. For payment, departments may use POs/electronic payment to avoid credit card fees.

To use an alternative caterer, please follow the normal process of obtaining necessary insurance requirements as determined through the Office of Insurance and Risk, and the Vendor Access Information form from OGC.

Food drop-off without catering services remains available and does not require a Certificate of Insurance.

Contact Inforamtion