West Los Angeles Campus Event Guide

Room Reservations

1. Pepperdine community members input room requests into 25Live as soon as possible, and at least two business days in advance.
2. HR appointed graduate campus office staff review and approve space requests, and will contact requestors if there are space conflicts.
3. Room reservations are accepted on a first come first serve basis, prioritizing academic classes and revenue generating opportunities, while considering alternative spaces.

Event Logistics

Room Set-Up

Pepperdine community members have the opportunity to reconfigure existing tables and chairs in campus spaces, and are responsible for returning the furniture to the room’s default layout.

Room Access

Rooms are generally accessible during normal campus hours (8 AM - 10 PM, Monday through Friday).

Community members may sign-out a master key at the graduate campus main reception desk for days when their event requires set-up or clean-up outside of normal campus hours.

Signage

Pepperdine community members may utilize signage plaques placed immediately outside of event rooms or bring tasteful and unobstructive signage (such as banners and posters on easels), and are responsible for removing any signage the same day an event concludes.

Audio/Visual

Pepperdine community members should work directly with their own IT department, if applicable, or contact Jose Juan Hernandez at 310.568.5694 or jose.j.hernandez@pepperdine.edu.

Catering

Alligator Pear Catering is the University’s catering partner for the WLA Campus. Please contact Kelly Kathol at kelly@alligatorpearcatering.com to request menus and pricing for your event. For payment, departments may use POs/electronic payment to avoid credit card fees.

To use an alternative caterer, please follow the normal process of obtaining necessary insurance requirements as determined by the Office of Insurance and Risk, and the Vendor Access Information form available at the graduate campus operations office.

Food drop-off without on-site catering services is also available and does not require a Certificate of Insurance.

Contact Inforamtion