PGBS Faculty Tenure & Promotion

Faculty-written recommendations/comments submitted to the Associate Dean of Academic Affairs	October 17, 2025
Three-Year Review Application Packet Faculty members’ three-Year review form and materials are due via Interfolio	November 10, 2025
Peer Reviews Forms  Department Chair selects senior faculty for department review of the candidate's progress.  Peer review forms due	February 3, 2026
Supervisor Evaluation Form - submitted by Department Chair	March 10, 2026

• September - The Associate Dean of Academic Affairs notifies faculty members (with a cc to the Department Chairs) who are eligible for a five-year review.
• January - The faculty member submits the review form for the prior five evaluation (calendar) years, summarized copies of the annual faculty report, and the supervisor's review via Interfolio for the Department Chair to review.
• March - The five-year review form, annual faculty reports, supervisor's reviews, and Chair's comments are uploaded to Interfolio and shared with the Personnel Committee.
• April - The Personnel Committee uploads their evaluation to Interfolio and forwards their comments to the Department Chair with a copy to the Dean.

Timeline for Five-Year Tenure Review

Five-Year Review Application Packet Faculty members’ five-year review form and materials are due via Interfolio	January 30, 2026
Supervisor Evaluation Form Department Chair completes review with faculty and ensures all materials are uploaded into Interfolio, including their supervisor's evaluation form	March 6, 2026
Personnel Committee Review The Personnel Committee is notified that materials are available for review in Interfolio	March 11, 2026

• Review "Policies and Forms Related to the University Tenure Process" on the Provost's website.
• Faculty are strongly encouraged to review 'best practices' for tenure and promotion.
• Once faculty apply, they will receive an email invitation from Interfolio that their case is ready for them to submit their material.
• NOTE: Separate letters from the Dean and the Personnel Committee Chair are required for those candidates being considered for both tenure and promotion.

Tenure

In addition to the guidelines stated above, the following is also required:

• August - In accordance with the Faculty Handbook (p. 61) the tenure and/or promotion process states that: "Candidate gives written notice to the Associate Dean of Academic Affairs, Department Chair, and Personnel Committee of intent to apply for tenure." (Please also include Janna Martinez, Senior Faculty Support Specialist).
• September - Candidate submits tenure application packet. All peer review forms, the Department Chair review form, and letters regarding the candidate are uploaded into Interfolio for review.
• October - Peer review & supervisor review forms are due.
• November - Personnel Committee reviews applications and sends recommendations to the Dean. If the Personnel Committee recommends tenure, the Dean submits his/her recommendation to the Provost.
• December - Dean submits the package, his or her recommendation, and the recommendation of the Personnel Committee to the University Administration.
• March - Dean informs the candidate, Associate Dean of Academic Affairs, and Department Chair of the disposition regarding the application for tenure.

REMINDER: Only four items go forward to the University Tenure Committee, the President, the Provost, and the Board of Regents for tenure consideration:

(1) Faculty data form (suggested to be less than 30 pages)
(2) Supervisor's evaluation form
(3) Dean's letter of recommendation
(4) Letter of recommendation from the Personnel Committee Chair

Promotion

In addition to the guidelines stated above, the following is also required:

• August - In accordance with the Faculty Handbook (p. 61) the tenure and/or promotion process states that: "Candidate gives written notice to the Associate Dean of Academic Affairs, Department Chair, and Personnel Committee of intent to apply for promotion." (Please also include Janna Martinez, Senior Faculty Support Specialist).
• September - Candidate submits promotion application packet. All peer review forms, the Department Chair review form, and letters regarding the candidate are uploaded into Interfolio for review. Additionally, the Faculty 180 activity report covering 5 years and the faculty data form are due.
• October - Peer review & supervisor review forms are due.
• November - Personnel Committee reviews applications and sends recommendations to the Dean. If the Personnel Committee recommends promotion, the Dean submits his/her recommendation to the Provost.
• December - Dean submits the package, his or her recommendation, and the recommendation of the Personnel Committee to the University Administration.
  March - Dean informs the candidate, Associate Dean of Academic Affairs, and Department Chair of the disposition regarding the application for promotion.

REMINDER: Six items go forward to the President and the Provost for promotion consideration:

(1) Faculty data form (suggested to be less than 30 pages)
(2) Peer review forms
(3) Supervisor's evaluation form
(4) Faculty activity report
(5) Dean's letter of recommendation
(6) Letter of recommendation from the RTP or Personnel Committee Chair

Tenure & Promotion Application Packet Faculty Data Form and additional supporting materials are due via Interfolio	September 9, 2025
Peer Review Forms 3 (within department -- two preferably from the candidate's discipline) & 2 (outside department) Total = 5 forms	October 2, 2025
Written recommendations/comments submitted to the Senior Associate Dean of Academic Affairs	October 10, 2025
Supervisor Evaluation Form - submitted by Department Chair	October 16, 2025
Personnel Committee Review	November 17, 2025
Completed tenure and promotion recommendation due to Provost	December 5, 2025