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Review, Tenure, Promotion, and Emeritus Process

The five-year review, tenure, and promotion (RTP) processes are outlined in the PGBS Faculty Handbook. All documents should be submitted through Interfolio.

The Personnel Committee is a faculty-elected five-member committee that makes recommendations to the Dean and the Associate Dean regarding faculty tenure, rank, promotion, emeritus status, and five-year reviews. Elected members serve a two-year term beginning in August.

Five Year Review

  • September - The Associate Dean of Academic Affairs notifies faculty members (with a cc to the Department Chairs) who are eligible for a five-year review.
  • January - The faculty member submits the review form for the prior five evaluation (calendar) years, summarized copies of the annual faculty report, and the supervisor's review via Interfolio for the Department Chair to review.
  • March - The five-year review form, annual faculty reports, supervisor's reviews, and Chair's comments are uploaded to Interfolio and shared with the Personnel Committee.
  • April - The Personnel Committee uploads their evaluation to Interfolio and forwards their comments to the Department Chair with a copy to the Dean.

Timeline for Five-Year Review

Faculty members’ Five Year Review form and materials are due via Interfolio.

January 30, 2023

Department Chair completes review with faculty and ensures all materials are uploaded into Interfolio. Department Chair then upload their Department Chair Five Year Review form via Interfolio.

March 6, 2023

Personnel Department is notified that materials are available for review in Interfolio

March 13, 2023

Tenure & Promotion Process

  • Review "Policies and Forms Related to the University Tenure Process" on the Provost's website.
  • Faculty are strongly encouraged to review 'best practices' for tenure and promotion.
  • Once faculty apply, they will receive an email invitation from Interfolio that their case is ready for them to submit their material.
  • NOTE: Separate letters from the Dean and the RTP/Personnel Committee Chair are required for those candidates being considered for both tenure and promotion.

Tenure

In addition to the guidelines stated above, the following is also required:
  • August - In accordance with the Faculty Handbook (p. 61) the tenure and/or promotion process states that: "Candidate gives written notice to the Associate Dean of Academic Affairs, Department Chair, and Personnel Committee of intent to apply for tenure." (Please also include Doris Jones, Faculty Support Administrator).
  • September - Candidate submits tenure application packet. All peer review forms, Department Chair review form, and letters regarding the candidate are uploaded into Interfolio for review.
  • October - Peer review & supervisor review forms are due
  • November - Personnel Committee reviews applications and sends recommendations to the Dean. If the Personnel Committee recommends tenure, the Dean submits his/her recommendation to the Provost.
  • December - Dean submits the package, his or her recommendation, and the recommendation of the Personnel Committee to the University Administration.
  • March - Dean informs candidate, Associate Dean of Academic Affairs, and Department Chair of the disposition regarding application for tenure.

REMINDER: Only four items go forward to the University Tenure Committee, the President, the Provost, and the Board of Regents for tenure consideration:

(1) Faculty data form
(2) Supervisor's evaluation form
(3) Dean's letter of recommendation
(4) Letter of recommendation from the RTP or Personnel Committee Chair

Promotion

In addition to the guidelines stated above, the following is also required:

  • August - In accordance with the Faculty Handbook (p. 61) the tenure and/or promotion process states that: "Candidate gives written notice to the Associate Dean of Academic Affairs, Department Chair, and Personnel Committee of intent to apply for promotion." (Please also include Doris Jones, Faculty Support Administrator).
  • September - Candidate submits promotion application packet. All peer review forms, Department Chair review form, and letters regarding the candidate are uploaded into Interfolio for review. Additionally, the Faculty 180 activity report covering 5 years and the faculty data form are due.
  • October - Peer review & supervisor review forms are due
  • November - Personnel Committee reviews applications and sends recommendations to the Dean. If the Personnel Committee recommends promotion, the Dean submits his/her recommendation to the Provost.
  • December - Dean submits the package, his or her recommendation, and the recommendation of the Personnel Committee to the University Administration.
  • March - Dean informs candidate, Associate Dean of Academic Affairs, and Department Chair of the disposition regarding application for promotion.

REMINDER: Six items go forward to the President and the Provost for promotion consideration:

(1) Faculty data form
(2) Peer review forms
(3) Supervisor's evaluation form
(4) Faculty activity report
(5) Dean's letter of recommendation
(6) Letter of recommendation from the RTP or Personnel Committee Chair

Timeline for Tenure and Promotion

Tenure & promotion application packet
Promotional Candidates Only:
Faculty 180 'activity report' covering 5 years and the faculty data form

September 9, 2022

Peer review forms

3 (within department -- two preferably from the candidate's discipline) & 2 (outside department)

Total = 5 forms

October 3, 2022

Supervisor evaluation form - submitted by department chair

October 17, 2022

Completed tenure and promotion recommendation due to Provost

December 2, 2022

Forms

Tenure and promotion forms are located on the Provost's website
Five year review (Faculty)
Five year review (Department Chair) - See form within Interfolio RTP

Accessing Interfolio

Faculty can access Interfolio through Wavenet under "Academic Resources."

Interfolio login

Interfolio Training & Support

Please visit Interfolio's Help Center to learn more about faculty review, tenure, and promotion (RTP).

If you need technical assistance, please contact Interfolio's Scholar Services team:
Email: help@interfolio.com
Phone: (877) 997-8807 (M-F 6:00 a.m. – 3:00 p.m. Pacific Time)
Help Center Website: https://product-help.interfolio.com


Questions?
Please contact Doris Jones at doris.jones@pepperdine.edu or (310) 568-5553.

Faculty Emeritus Policy

Please review the Faculty Emeritus Policy on the Provost’s website for details such as:

  • Criteria for honorary rank of Professor Emeritus
  • Application deadlines
  • Required application materials
  • Privileges and benefits

STEP 1: Faculty member drafts letter of application with supporting documentation to show the requirements for Emeritus status have been satisfied. The letter should be addressed to the Dean of the School.

STEP 2: Faculty member submits application materials for Department Chair review. 

STEP 3:  Department Chair writes a letter of recommendation and submits all application materials to the Personnel Committee for review.   

STEP 4:  Personnel Committee writes a letter of recommendation and submits all application materials to the Dean for review. 

STEP 5:   Dean writes a letter of recommendation and submits all application materials to the Provost for review. 

STEP 6:   The Provost, in consultation with the President, will determine whether to grant the rank of Professor Emeritus. 

Upon recognition of the honorary rank of Professor Emeritus, faculty are entitled to maintain or create a faculty profile on PGBS’ Business School website and are invited to special events throughout the year, including the annual Faculty Retreat, typically held in late February/early March.  Emeritus faculty are not eligible for on-campus office assignments but may use offices at our facilities on a ‘space available’ basis.