Event Planning & Scheduling
Every event at Pepperdine University—whether it's a department meeting, guest lecture, student program, conference, or signature University celebration—contributes to the experience of our students, faculty, staff, alumni, and guests. Thoughtfully planned events not only support the University's mission but also reflect Pepperdine's commitment to excellence, hospitality, and community. All event organizers share this key responsibility to ensure that events are thoughtfully planned, safely executed, and respectful of University resources.
This website and the accompanying resources were created to serve as a centralized guide for planning, scheduling, and executing successful events on the Malibu campus. Whether you are planning your first event or your fiftieth, these resources are designed to simplify the planning process, improve coordination across campus, and connect you with the tools and support available to help make your event a success.
How to Use This Site
Planning an event involves more than choosing a date and reserving a space. Use the resources on this site to navigate each stage of the event planning and scheduling process.
Understand the University Calendar
Start with the big picture.
Learn how Pepperdine's University Calendar supports campus-wide coordination, what events should be included, how to view and use the calendar, and what to consider when selecting a date for your event.
Schedule Your Event
Find the right date and space.
Learn how to use 25Live, Pepperdine's University scheduling system, to submit an event, request campus space, and provide the information needed for scheduling and review. You'll also find guidance on scheduling requirements, High Impact Dates, and other considerations that may affect your event.
Plan Your Event
Turn your reservation into a successful event.
Once your event is scheduled, use our planning resources to prepare for a safe, welcoming, and well-coordinated experience. Explore planning guides, checklists, campus services, policies, operational considerations, and contacts for University partners who can help support your event.
Event Planning and Scheduling Standards and Expectations
Below outlines standards and expectations that all event organizers are expected to adhere to when hosting an event on Pepperdine’s Malibu campus.
- Excellence: Plan and execute events with professionalism, preparation, hospitality, and attention to detail.
- Accountability: Schedule all events through 25Live, maintain accurate event information, and obtain all required approvals.
- Stewardship: Care for University facilities, equipment, and resources, leaving event spaces in good condition.
- Safety & Compliance: Comply with all University policies, applicable laws, and operational requirements while helping ensure a safe environment for attendees, vendors, and campus partners.
- Financial Responsibility: Manage budgets and University resources thoughtfully and responsibly in support of Pepperdine's mission.
Agreement
Submission and approval of an event request through 25Live constitutes acknowledgement of and agreement to abide by these standards throughout the planning and execution of the event.
Need Help?
The Department of Campus Logistics supports event planning, scheduling, and coordination across Pepperdine's Malibu campus. Our team can help you navigate the scheduling process, understand University requirements, and connect with the appropriate campus partners and resources.
Questions about scheduling or 25Live?
Contact University Scheduling at scheduling@pepperdine.edu