Planning Resources
A successful event starts with thoughtful planning. Once your event has been submitted and scheduled through 25Live, use the resources on this page to coordinate the details needed to create a safe, welcoming, and well-executed event.
Event organizers are responsible for identifying their event needs, completing applicable forms and approvals, coordinating with campus partners, and ensuring that event plans comply with University policies and requirements. The resources below are designed to guide you through that process and connect you with the people and services available to help.
Event Planning Guide
Your comprehensive guide to planning an event at Pepperdine. The Event Planning Guide outlines important planning considerations, University standards, best practices, and campus resources to help you navigate the process from initial planning through event day.
Event Planning Checklist
Already familiar with the planning process? Use the Event Planning Checklist as a streamlined companion to the Event Planning Guide to track important tasks, deadlines, and planning considerations as your event approaches.
Campus Partner & Forms
Event planning at Pepperdine is a collaborative effort. Use the Campus Partner Resource Guide to identify the University departments that support common event needs, find relevant forms and processes, and determine who to contact for assistance.
Event Equipment Catalog
Explore University-owned event equipment available to support campus events, including tables, chairs, umbrellas, podiums, stanchions, sign holders, staging, tents, and other event-related items.
Recommended Vendor List
Some events may require products or services beyond those available through University departments. The Recommended Vendor List provides event organizers with a starting point for identifying external vendors frequently used for campus events, including equipment rentals, transportation, entertainment, and other event services.
Visitor Email Template
Use or customize this template to provide guests with important pre-arrival information, including campus directions, parking instructions, and other helpful details.
The Mountain Event Resources
Events at The Mountain at Mullin Park may involve additional venue-specific planning and operational requirements. Dedicated resources are available to help event organizers understand venue policies, event operations, load-in and access procedures, parking and transportation considerations, available equipment, and other requirements specific to events held within The Mountain.
Need Help Planning Your Event?
The Department of Campus Logistics supports event planning, scheduling, and coordination across Pepperdine's Malibu campus. Our team can help you navigate the scheduling process, understand University requirements, and connect with the appropriate campus partners and resources.
Questions about scheduling or 25Live?
Contact the University Scheduler at scheduling@pepperdine.edu