Telecommunications Procedures


Effective February 1, 2008, a new University Telecommunications Policy will provide eligible employees with a telecommunications allowance.  University-provided cell phones, out-of-pocket reimbursements, and direct payments to vendors with a credit card or PeopleSoft requisition for telecommunications services will not be allowed.  Effective January 1, 2008, requests for new cell phone service, equipment or upgrades will no longer be processed. 

Telecommunications Allowance

A telecommunications allowance is non-taxable reimbursement to an employee for the cost of business use on the employee's personal cell phone, data plan or home-based Internet service.  The telecommunications allowance is paid in equal installments in a nonexempt employee's biweekly paycheck and in an exempt employee's monthly paycheck.  It is non-taxable income that is included in the employee's paycheck.

  • Determine Employee Eligibility and Amount of Telecommunications Allowance

             Supervisor determines:


    • Selects any service provider and plan features that meet the requirements of the job responsibilities.
    • Establishes himself/herself as the billing party.
    • Maintains an active service contract as long as the telecommunications allowance is in place. Provides management, upon request, with a copy of the most recent statement.
    • Informs the Supervisor, who is responsible for notifying the Payroll Office, to discontinue the telecommunications allowance when the eligibility criteria are no longer met or when the service is cancelled.
  • Request, Renew, Change or Cancel a Telecommunications Allowance


    • Completes a Telecommunications Allowance Request form. (Request requires annual renewal each fiscal year.)
    • Obtains approval from the Major Area Budget Manager and Vice President.
    • Submits the form to the Payroll Office.