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Out of Pocket Reimbursements

Travel and Expense (T&E) Module

Petty Cash

Petty Cash Reimbursement Forms may be submitted to the Cashier's Office with the following criteria:

  • $100 maximum for Employee reimbursements
  • Non-recurring expense (less than three times per month)
  • Original receipts required (except for line items $25 or less)
  • Signed by an authorized approver (may not be self-approved)
  • Valid Chartfield string
  • Travel and Entertainment expenses must be substantiated (i.e. parking, baggage, meals, snacks, food)
  • Mileage reimbursement must be substantiated (Reimbursable mileage is only for mileage greater than normally driven between work location and principal residence.) Refer to Mileage Log for Employee Reimbursement form.
  • Proper Student Pepperdine ID or Employee Pepperdine ID is required for the named individual or the authorized designate person receiving cash
  • Expense must be within 120 days of original date or receipt, travel, or entertainment

Petty Cash reimbursements may not be processed for any of the following:

  • Gifts/Prizes
  • Gift cards
  • Memberships/Subscriptions
  • Telephone/Cell Phone/Internet Services
  • Salaries
  • Services