Accounts Payable

Direct Payments Requisition

A Direct Payment may only be requested to pay for certain goods and services. Direct payments may be made without a PeopleSoft Purchase Order or University Credit Card, even though a University Credit Card is the preferred method of payment and should be used if accepted by the vendor.

A Direct Payment Requisition must be submitted online through a PeopleSoft (C2C) requisition. All invoices must be original and have line item detail/description of the goods/services provided. A Vendor Application and W-9 form are required to be submitted to the Accounts Payable Office prior to creating a direct payment requisition, if the vendor is not in the PeopleSoft system.

Exception Payment Requisition

An Exception Payment may be requested when the department/school did not follow the required procurement procedure to use a University Credit Card or submit a PeopleSoft requisition.  A University Credit Card is the preferred method of payment and must be used if accepted by the vendor. An Exception Payment Requisition may only be submitted when one of the following has occurred because the school/department:

• Placed an order without the required PeopleSoft purchase order.
• Provided a signed agreement directly to the vendor without the required PeopleSoft purchase order.
• Modified the original purchase order directly with the vendor without the required PeopleSoft change order.
• Purchased non-consumable goods in excess of the $100 employee reimbursement limit.

An Exception Payment Requisition must be completed with all items filled in and requires Approver, Major Area Budget Manager, and Vice President signatures.  All invoices must be original and have line item detail/description of the goods/services provided.  W-9 information for the specified vendor must be on file in Accounts Payable or a completed Vendor Application and W-9 forms must be attached to the request, if the vendor is not in the PeopleSoft system.

The completed Exception Payment Requisition must be delivered personally to the University Controller for final approval signature.

International Wire Payments

Wire payments are currently for international vendors only. A PeopleSoft Requisition and Wire Bank Information form must be submitted to the Accounts Payable Office.