Analytics Reports
Overview
University Analytics (powered by Microsoft Power BI) is the primary reporting platform employed by the Office of Business Intelligence (BI), sourced with data from BI's enterprise data warehouse. To gain access to reports housed within University Analytics, complete the BI security request form.
University Analytics contains a variety of standard reports which are developed and maintained by the Office of Business Intelligence in conjunction with the Office of Institutional Effectiveness (OIE) and other functional areas. The information in this section provides details for these standard reports. NOTE: Currently, all reports within University Analytics use PeopleSoft data (only).
Available Reports
- Admissions
- Courses and Registration
- Student Enrollment
- Enrollment Management (Melt)
- Office of Institutional Effectiveness (OIE)
- Student Financials *Coming soon!*
- Financial Aid
Admissions
The Office of Business Intelligence developed a collection of standard reports which present aggregated admissions information, including various counts by status, yield percentages, term-by-term comparisons, demographics, and geospatial maps. The reports employ various measures and metrics to allow a user to view data at the highest level and also at the granular level to facilitate data-driven decisions.
NOTE: Not all schools load all applications into the University's system of record (PeopleSoft) on a rolling basis. Some schools (e.g., Seaver) load only admitted applications at the time of decision and non-admits later in the cycle. For more information, visit BI's FAQs.
Admissions Yields by Term Type
This report displays admissions counts and yields at each school's program(s) across multiple terms, by academic year and term type. Counts are based on the admit term(s) on the individual's application record. Enrolled Count refers to enrollment within that admit term.
Admissions Yields by Program and Plan
This report displays admissions counts and yields at each school's program(s) for a given term, by program and plan. The grid displays the yields of applications compared to admits, prematriculants, matriculants, withdrawals, denies, and defers (in and out), and corresponding enrollment yields.
Admissions Yields by Program Modality
This report displays admissions counts and yields for each school's program(s) for a given term, by program modality, academic plan, and academic sub-plan. NOTE: Program modality refers to the primary mode of instructional delivery in which a program of study is offered, as designated by the University Academic Council (UAC) and/or academic catalog.
Deferred (Out) Yields
This report displays applicants who deferred out of a given admit term (i.e. Deferred Out Term) and their enrollment and application statuses in their new admit term (i.e. Deferred In Term).
Current Application Status
The top visual displays the admissions funnel from application count through enrollment with corresponding percentages. The grid displays aggregate counts for the following application statuses:
Application Count, Admitted Count, Prematriculant Count, Matriculant Count, Enrolled Count, Deferred In/Out Counts, Canceled Count, Denied Count, and Withdrawn Count
The columns with the heading "count" and rows with the label "all application status" signify the number of applications that have ever been in the specified count status. The indented rows below the "all application status" signify the number of applications that are currently in the specified program status.
Demographics - Age, Gender, Ethnicity, Citizenship/Visa, Religious Preference
These reports display the demographic breakdown of yields and counts for various admission statuses selected by school and other filters. Visualizations are provided for added clarity.
Geo-Spatial Map
This report displays various counts by applicant locations based on permanent address (postal code) in PeopleSoft. The visual map depicts application counts. Users may expand the chart or map to show country/state/postal code for regional views.
[Same-Day Comparatives] Yearly Counts & Yields by Term
This report displays application yield trends from the current term compared to the number of applications on the same day one, two, and three years ago.
[Same-Day Comparatives] Yearly % Change Prior Years
This report displays the current number of applications (in various statuses) compared to the number of applications on the same day one, two, and three years ago.
[Same-Day Comparatives] Daily and Weekly Applications
This report displays the current number of applications by the prior day, week, and month, as well as comparisons to prior years as of the same day.
Courses and Registration
The Office of Business Intelligence developed a collection of standard reports which present aggregated course and registration information, including, but not limited to, course and course section utilization, enrollment trends, course completion data, and grade distribution. The reports employ various measures and metrics to allow a user to view data at a high level and also at the granular level to facilitate data-driven decisions.
By default, the reports present enrollment data based on the school associated with the courses and the students enrolled in those courses, with the ability to further filter by the enrolled students’ academic program/plan/major. Course-related filters include: school (academic group), career, division/discipline (academic organization), subject, course level, instruction mode, location, course type, course attribute, and course number. Student-related filters include: academic program, program primacy, program modality, academic plan, plan type, and degree type.
Enrollment and Credit Hour Trends
This report displays enrolled student trends (distinct headcounts), total class enrollments, and credit hours over multiple academic years and term types, with grand totals for the academic year(s) selected. Additionally, it provides the ability to view the same metrics by division/discipline (academic organization) and student program/plan/major for a single academic year and term.
Enrollment by Campus Location and Instruction Mode
This report displays trends of enrolled students (distinct headcounts), total class enrollments, credit hours, and section counts over multiple academic years and term types by the location of the course and the mode of instruction. Grids allow for drilling/expanding down to the division/discipline (academic organization) and class section.
Class and Section Utilization
This report displays class and section information such as section count, capacity, enrollments, % utilization, and credits attempted by academic subject for a given academic year and term, as well as a term type trend, with the ability to drill down to course and section. The report also includes the same metrics by class location and meeting room/space. Filters include school, course career, division/discipline (academic organization), course level, course location, course type, instruction mode, course attribute, and course number. The analyses are intended to provide insight into potential opportunities for expanding, combining, or collapsing section offerings.
Interdisciplinary Registration
The Student Division vs. Course Division (Students and Credits) reports display officially
enrolled students, credits attempted, and credits earned by the student division (academic
organization associated with the student’s program/plan) vs. the course division (academic
organization associated with the course) for a given academic year and term.
The Student Program vs. Course Org (Students and Credits) reports display officially enrolled students, credits attempted, and credits earned by the student program/plan/major vs. the course org (academic organization associated with the course) for a given academic year and term.
NOTE: Only Seaver, CSOL, and SPP associate academic organizations (divisions) with their academic plans (majors); PGBS and GSEP's data will not reflect this ‘student division’ relationship.
Final Grades and Course Completion
This report displays selected course completion-related measures such as the percentage of officially enrolled students earning credit, credits attempted, credits earned, and average grade by division/discipline (academic organization) for a given academic year and term(s), as well as a term type trend, and includes a breakdown by student academic program/plan/major. In addition to other student program- and course-related filters, this report allows for filtering by course grading basis and grade.
Grade Distribution
This report displays grade distribution data by division/discipline (academic organization) for a given academic year and term. Viewers may also expand down to the course level for a more granular assessment. In addition to other student program- and course-related filters, this report allows for filtering by course grading basis.
Student Enrollment
The Office of Business Intelligence developed a collection of standard reports which present aggregated enrollment information, including student and unit counts (active and withdrawn) by school, academic year, term, degree, major, program modality, campus/location, new vs. returning, load/level, and demographics. Enrollment and unit counts represent program official enrollment, which include students actively enrolled in the term as well as those who withdrew after the add/drop period. Academic year and term totals represent distinct headcounts of students.
The reports employ various measures and metrics to allow a user to view data at the highest level and also at the granular level to facilitate data-driven decisions.
NOTE: Dual-degree students are reported under all programs by default, at the Academic Program/Plan level only; otherwise, totals reflect a distinct student count. The Program Primacy Indicator allows for selection of one or all Academic Programs per student, and the Plan Primacy Indicator allows for selection of one or all majors/fields of study (i.e., Academic Plan).
University Enrollment Five-Year Trend
The report displays five-year trends by academic year, school, career, and modality for program officially enrolled students, as well as active units and withdrawn units taken by those students. The information is accessible down to the academic program, major/field of study (academic plan), and term levels via expanding/drilling options within the grids and visuals.
Enrollment by Academic Year and Term
This report displays multi-year and multi-term trends for program officially enrolled students, program active units, and program withdrawn units by academic program. The information is accessible down to the major/field of study (academic plan) and emphasis/concentration/track (academic sub-plan) levels.
Enrollment by Academic Program/Plan
This report displays trends for program officially enrolled students, program active units, and program withdrawn units by academic program and major/field of study (academic plan). The information is accessible down to the emphasis/concentration/track (academic sub-plan) level.
Enrollment by Program Status
This report displays trends for program officially enrolled students broken out by those actively enrolled and those withdrawn from program courses (i.e. students withdrawn from all courses for the term/year), as well as a breakdown of units by active vs. withdrawn enrollment. These categories are further broken out by their final (or current, if still in progress) program status for the given term(s), with the option to view the program action/reason associated with the final/current term status. Students on leave of absence/temporary withdrawal are also highlighted. The information is accessible down to the major/field of study (academic plan) and emphasis/concentration/track (academic sub-plan) levels.
New vs. Returning Students
This report displays trends of program officially enrolled students who are in their first term of enrollment (i.e. First Term in Program) vs. continuing/returning, as well as program active units and program withdrawn units for the same populations. The information displays by academic program and major/field of study (academic plan), with the ability to drill down to the emphasis/concentration/track (academic sub-plan) level. The report also offers drillthrough report options for viewing new vs. returning student counts by enrollment campus, academic level, start term, and first term in major/field of study.
Enrollment by Program Modality
This report displays the number of program officially enrolled students, as well as active and withdrawn units taken by those students, for the selected school (Academic Group) and its associated program modality(ies) by academic year and term. NOTE: Program modality refers to the primary mode of instructional delivery in which a program of study is offered, as designated by the University Academic Council (UAC) and/or academic catalog.
Enrollment by Academic Level
This report displays term trends for program officially enrolled students, program active units, and program withdrawn units plan by academic level (e.g., first year, second year) and by academic program and major/field of study (academic plan). The information is accessible down to the emphasis/concentration/track (academic sub-plan) level.
Enrollment by Academic Load
This report displays term trends for program officially enrolled students and program units taken for progress (active and withdrawn progress units) by academic load (e.g., full-time, part-time), degree, academic level, academic program, and major/field of study (academic plan). The information is accessible down to the emphasis/concentration/track (academic sub-plan) level. NOTE: Academic load is uniquely calculated based on progress units.
FTE of Students (Pepperdine)
This report displays full-time equivalent (FTE) counts of program officially enrolled students, as well as program units taken for progress (active and withdrawn progress units), by part-time vs. full-time status (i.e., academic load), academic program, major/field of study (academic plan), and academic year(s) and term(s). This FTE of students calculation is custom to Pepperdine, based on program-specific unit thresholds for calculating both FTE and academic load, and intended for internal use only. NOTE: FTE (and academic load) is uniquely calculated based on progress units.
Enrollment by Campus/Location
This report displays term trends for program officially enrolled students, program active units, and program withdrawn units by campus. The information is accessible by academic program, major/field of study (academic plan), and emphasis/concentration/track (academic sub-plan).
Enrollment by Campus: Enrollment Campus refers to the campus where a student is taking classes (i.e. the class location). Since a student may be enrolled in and attending classes at more than one campus, the Enrollment Campus Primacy Indicator allows selection of the primary campus, secondary, or both/all campuses. The Total will always show a distinct student count.
Enrollment by Primary/Preferred Location: Graziadio and GSEP also use student attributes to track a student's primary and preferred location for enrollment.
Demographics - Age, Gender, Ethnicity, Citizenship/Visa, and Religious Preference
The Enrollment Demographics report collection includes academic year and term trends for program officially enrolled students by various biographical-demographic categories, including: age, gender, ethnicity, citizenship/visa, and religious preference. The information is accessible by academic program, major/field of study (academic plan), and emphasis/concentration/track (academic sub-plan).
Geo-Spatial Map
This report displays student locations by permanent address (postal code) in PeopleSoft and major/field of study (academic plan), including a visual map and a "top five" countries chart. Charts allow for expanding/drilling to show country/state/postal code for regional views.
Enrollment Performance
The Enrollment Performance reports display data for several schools (i.e., Seaver, GSEP, and PGBS) including student enrollment in addition to performance data (e.g., GPAs, entrance test scores). Data are based on end-of-term data each fall (only), following finalization of grades.
Enrollment Management (Melt)
The Office of Business Intelligence created a collection of standard reports pertaining to new student melt, which is the population of students who indicate an intent to enroll but fail to enroll (or remain enrolled) in their admit term. The reports include melt percentages and/or counts by term, major, modality, date, various biographical/demographic attributes, and other related metrics.
Two versions of the report, one for graduate programs and one for undergraduate, allow for more focused analysis by School and Academic Career.
Melt Rate Term Snapshot (Undergraduate only)
The Term Snapshot is specific to Seaver College undergraduate programs and displays new student melt-related counts and rates (i.e. percentages) for the selected admit term. In addition to other attributes, it includes data pertaining to Seaver's New Student Orientation (NSO), the status of housing application submissions, and financial aid awards accepted/confirmed by the student via self-service as potential indicators for melt.
Melt Rate Term Trend
This report displays new student melt counts and rates (i.e. percentages) across multiple terms by term type. It is designed to show trend data for applications, withdrawal post intent, dropped all classes, never enrolled in term, and withdrawn with enrollment. The report also includes counts for officially enrolled students across multiple terms.
Melt Rate by Major
This report displays new student melt counts and rates (percentages) by major for students, allowing for filtering by plan type (e.g. major, certificate, credential) and degree type.
Withdrawals by Date
This report provides a breakdown of the four sub-categories of new students who withdrew from the term - i.e. Withdrawn with Enrollment, Dropped, Never Enrolled, and Applicant Withdrawal (Post-Intent) - by year, month, and day. Additionally, it provides a referential view of the prematriculated base population (i.e. all term enrolled Indicators count) and where they currently stand in terms of being enrolled or withdrawn.
Melt Rate by Ethnicity (Graduate only)
This report displays new student melt counts and rates (percentages) for the graduate schools by ethnicity for students in a selected academic year and term type, additionally allowing for a breakdown by each school's Academic Programs and Academic Plans within each term. The report also includes ethnicity counts for officially enrolled students by term.
Melt Rate by International Student/Gender (Graduate only)
This report displays new student melt counts and rates (percentages) for the graduate schools for domestic vs. international students and their genders in a selected academic year(s) and term type, additionally allowing for a breakdown by each school's Academic Programs and Academic Plans within each term. The report also includes counts for officially enrolled students by term.
Office of Institutional Effectiveness (OIE)
The Office of Business Intelligence developed a collection of standard reports in collaboration with the Office of Institutional Effectiveness (OIE), which present the OIE's enrollment census data for retention and graduation rates based on cohort term. These reports display various high-level (i.e., aggregate) metrics, but also provide the ability to disaggregate and examine data in order to facilitate institutional reporting and data-driven decision-making.
For more information on reporting offered by these two central offices, see BI's FAQs.
First-Year Undergraduate Retention
This report presents retention information on first-year degree-seeking undergraduates entering in the fall term.
Retention Terms
The Retention Terms report page displays one-semester (i.e., entering fall-to-spring) and up to eight year-to-year retention rates (fall-to-fall) for first-year degree-seeking undergraduate students.
Retention by Summary Characteristics
The Summary - Characteristics report displays student count and retention data for:
Entrance Type
First Generation Student
Residency
NCAA Student-Athlete
Retention by Summary Demographics
The Summary Demographics report displays student count and retention data for:
Religious Preference
Church of Christ
Gender
IPEDS Ethnicity
Undergraduate Completion
This report presents Seaver College and Pepperdine Graziadio Business School undergraduate graduation rates based on cohort term.
Graduate Completion
This report presents graduation rates for graduate and professional students based on cohort term.
Student Financials *Coming Soon!*
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The Office of Business Intelligence offers a selection of internal reports on student financials, focusing on net tuition and fees. These reports are designed to evaluate the academic cost to a student to enroll in a Pepperdine program (major). Net tuition and fees reports are available for students who have completed their respective major/field of study, presented in two formats: by completion year or by start year. The reports include term or cumulative averages, percentages of tuition discounts and refunds, various biographical/demographic attributes, and other related metrics. |
Year-Over-Year Trends (by Completion Year or Start Year)
This report presents trends in net tuition and fees by completion or start year, with the option to view trends by individual terms. It includes distinct headcounts, cumulative averages of student net tuition and fees, and percentages of tuition refunds and discounts.
Year-Over-Year Demographics (by Completion Year or Start Year)
This report provides net tuition and fees metrics by completion or start year, broken down by biographical/demographic attributes such as gender, ethnicity, and citizenship status. An option to expand the view to individual terms is also available. The report includes distinct headcounts and cumulative averages of student net tuition and fees.
Year-Over-Year Cost Detail by Plan (by Completion Year or Start Year)
This report offers detailed metrics on net tuition and fees, broken down by major/field of study, with the option to view these details by individual terms. It includes distinct headcounts, tuition paid amount, fees paid amount, tuition and fees paid amount, tuition discounts, tuition refunds, student net tuition, student net tuition and fees, and cumulative and term averages for both student net tuition and student net tuition and fees.
Financial Aid
The Office of Business Intelligence offers a limited number of specialized financial aid reporting, primarily focused on regulatory compliance and institutional loan indebtedness.
SB-70 Cal Grant Report
The California Education Code (CEC) requires that institutions who participate in the Cal Grant program report student enrollment, persistence, and graduation data to the Cal Grant Commission regarding the institution's undergraduate programs. For more information on Senate Bill 70 (SB-70), visit the CSAC's Data Reporting SB-70 webpage.
Financial Aid Loan Trend Report
This report, created originally for the Chief Financial Officer, provides the total amount of loans taken out by graduates for the past 10 years. This report is run once a year as an Excel spreadsheet with a combination of PeopleSoft Student Admin and Legacy SIS data.