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Data Stewardship

About the Initiative

Guiding Principles

Data Stewardship is a University strategic initiative designed to develop a common, transparent data language and cultivate a collaborative culture in a time of burgeoning technologies that create siloed organizations. The primary objectives include:

  • Eliminate roadblocks to effective data-driven decision-making
  • Foster communication between all data-producing institutional units
  • Improve awareness and visibility of data elements and their intended uses
  • Maximize on existing data and enable opportunities for new data

Strategy

The primary strategic objective involves representatives from the entire campus community to develop "one voice" in how we talk about about data and what it represents in daily use and reporting. The community includes Data Partners representing functional areas, Data Custodians who are neutral moderators, and Data Sponsors, the University's executive planning committee. Some of these goals include:

  • Assess accuracy of and gain consensus on existing data definitions
  • Establish new definitions for key terminology for which reporting is needed or already in use
  • Evaluate business processes and data entry standards surrounding data collection and management
  • Identify and address pre-existing and/or potential data issues
  • Follow a formal workflow for approval of data-related changes

Timeline

The initial focus of the Data Stewardship effort is on student-related data, including admissions, biographical/demographic, etc. Additional subject areas may include (but are not limited to) CRM, Finance, and Human Resources. The focus and contents of the Data Dictionary evolve organically in conjunction with the University's reporting needs and the impetus for clarification on related data elements.

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