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Analytics Reports

Overview

University Analytics (powered by Microsoft Power BI) is the primary reporting platform employed by the Office of Business Intelligence (BI), sourced with data from BI's master data warehouse. To gain access to reports housed within University Analytics, complete the BI security request form.

University Analytics contains a variety of standard reports which are developed and maintained by the Office of Business Intelligence in conjunction with the Office of Institutional Effectiveness (OIE) and other functional areas. The information in this section provides details for these standard reports.

Available Reports


Admissions

The Office of Business Intelligence developed a collection of standard reports which present aggregated admissions information, including various counts by status, yield percentages, term-by-term comparisons, demographics, and geospatial maps. The reports employ various measures and metrics to allow a user to view data at the highest level and also at the granular level to facilitate data-driven decisions.

Admissions Yields by Term Type

This report displays the number of applications at each school's program(s) across multiple terms, by academic year and term type. Counts are based on the admit term(s) on the individual's application record. Enrolled Count refers to the enrollment within that admit term.

Admissions Yields by Program and Plan

This report displays admissions counts and yields at each school's program(s) for a given term, by program and plan.

The grid displays the yields of applications compared to admits, prematriculants, matriculants, prematriculants enrolled, admitted/enrolled, admitted/withdrawn, admitted/ deferred, and denied.

Current Application Status

The top visual displays the admissions funnel from application count through enrollment with corresponding percentages.

The grid displays aggregate counts for the following application statuses:

Application count, Admitted count, Prematriculant count, Matriculant count, Enrolled count, Deferred count, Canceled count, Denied count, and Withdrawn count

The columns with the heading "count" and rows with the label "all application status" signify the number of applications that have ever been in the specified count status.

The indented rows below the "all application status" signify the number of applications that are currently in the specified program status.

Demographics - Age, Gender, Ethnicity, Religious Preference

These reports display the demographic breakdown of yields and counts for various admission statuses selected by school and other filters. Visualizations are provided for added clarity.

Geo-Spatial Map

This report displays applicant locations by permanent address (postal code) in PeopleSoft. Users may expand the chart or map to show country/state/postal code for regional views.

[Same-Day Comparatives] Yearly Counts & Yields by Term

This report displays application yield trends from the current term compared to the number of applications on the same day one, two, and three years ago.

[Same-Day Comparatives] Yearly % Change Prior Years

This report displays the current number of applications compared to the number of applications on the same day one, two, and three years ago.

[Same-Day Comparatives] Daily and Weekly Applications

This report displays the current number of applications by the prior day, week, and month.

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Courses and Registration

The Office of Business Intelligence developed a collection of standard reports which present aggregated course and registration information, including, but not limited to, course and course section utilization, enrollment trends, course completion data, and grade distribution. The reports employ various measures and metrics to allow a user to view data at the highest level and also at the granular level to facilitate data-driven decisions.

 

Enrollment & Credit Hour Trends

This report displays enrolled student trend and credit hour trend over multiple academic years and term types. Filters include school, academic organization, course level, course career, location, course type, and course attribute.

The enrolled student trend shows officially enrolled students by term and with grand totals for the academic year(s) selected. Similarly, the credits attempted trend shows credits attempted by term and with grand totals for the academic year(s) selected.

Class Utilization

This report displays class information such as section count and capacity, enrollments, % utilization, and credits attempted. Data may be displayed by academic year or term(s). Filters include school, course level, course career, location, course type, and course attribute.

Section-Level Utilization

This report displays class section information such as section count and capacity, enrollments, and % utilization. Data may be displayed by academic year or term(s). Filters include school, course level, course career, location, course type, and course attribute.

The first table shows class sections with % utilization greater than 80%. These are courses that could be considered for expansion.

The second table shows class sections with capacity set to zero which allows divisions/departments to readily identify where the data require accurate capacity values in order to observe quality utilization percentages.

The third table shows class sections with an official class enrollment of fewer than ten. These are courses that may be considered for combining future sections where applicable.

Interdisciplinary Registration

The Plan Owner vs. Course Owner (Students) report displays officially enrolled students by the plan owner (academic organization) vs. the course owner. Data may be displayed by academic year or term(s). Filters include school, course level, course career, location, course type, and course attribute.

The Plan Owner vs. Course Owner (Credits) report displays credits attempted and credits earned by the plan owner (academic organization) vs. the course owner. Data may be displayed by academic year or term(s). Filters include school, course level, course career, location, course type, and course attribute.

NOTE: Only Seaver, Law, and SPP associate academic organizations (divisions) with their academic plans (majors); PGBS and GSEP's data will not reflect this plan owner relationship.

Final Grades and Course Completion

This report displays selected measures such as the percentage of officially enrolled students earning credit, credits attempted, credits earned, and average grade in three separate visuals. Data may be displayed by academic year or term(s). Filters include academic organization, school, course level, course career, location, course type, and course attribute, grading basis, and grade.

Grade Distribution

This report displays grade distribution data by selected academic year and term(s). Viewers may also expand down to the course level for a more granular assessment in both visual and the grid. Filters include school, academic organization, course level, course career, location, course type, and course attribute.

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Enrollment

The Office of Business Intelligence developed a collection of standard reports which present aggregated enrollment information, including student and unit counts (active and withdrawn) by school, term, location, and demographics. The reports employ various measures and metrics to allow a user to view data at the highest level and also at the granular level to facilitate data-driven decisions.

University Enrollment - Five-Year Trend

The report displays visuals of five-year trends for:

  • Program Officially Enrolled - Actively Enrolled Student Count by SCHOOL
  • Program Active Units Taken by SCHOOL
  • Program Officially Enrolled - Withdrawn from Program Student Count by SCHOOL
  • Program Officially Enrolled - Active and Withdrawn Student Count by CAREER

NOTE: By default, any dual degree students will be counted twice in the report. To get a "distinct" count, under the Program Primacy Indicator slicer, select "Primary Program." For dual degree students, this will select the Primary Program for the student, which is defined as the program for which the student was last term activated.

Enrollment by School/Program

This report displays visuals of five-year trends for:

  • Program Active Units Taken by Program
  • Actively Enrolled Student Count by Program
  • Withdrawn Student Count by Program
  • Active and Withdrawn Student Count by Plan

The visuals display by the selected term, school, academic career, program, and degree type. The information is visible down to the academic plan and sub-plan levels.

NOTE: Dual degree students are counted twice in these reports.

Enrollment by Term Type

This report displays trends for the number of program officially enrolled students, and program active units or withdrawn units within the selected term range, and academic plan(s).

NOTE: Dual degree students are counted twice in this report.

Enrollment by New vs. Returning Students

This report displays visuals of program officially enrolled students who are in their first term of enrollment (i.e. First Term in Program) vs. continuing/returning, as well as new vs. returning student counts by enrollment campus.

Enrollment by Academic Level

This report displays visuals of yearly trends for:

  • Program Officially Enrolled Count by Program
  • Program Active Units Taken by Program
  • Program Withdrawn Units by Program

The above visuals display data by plan and academic level for the selected academic years, term type, school, academic career, program, and degree type.

NOTE: Dual degree students are counted twice in these reports.

Enrollment by Campus

Enrollment by Campus: Enrollment Campus refers to the campus where a student is taking classes (i.e. the class location). Since a student may be enrolled in and attending classes at more than one campus, the Enrollment Campus Primacy Indicator allows selection of the primary campus, secondary, or both/all campuses. The Total will always show a distinct student count.

Enrollment by Primary/Preferred Location: Graziadio and GSEP also use student attributes to track a student's primary and preferred location for enrollment.

NOTE: Dual degree students are counted twice in these reports.

Enrollment Performance

The Enrollment Performance reports display data for several schools including student enrollment in addition to performance data (e.g., GPAs, entrance test scores). Data are duplicated such that students with double majors/minors are counted more than once.

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Enrollment Management

The Office of Business Intelligence created a collection of standard reports pertaining to new student melt, which is the population of students who indicate an intent to enroll but fail to enroll (or remain enrolled) in their admit term. The reports include melt percentages and/or counts by term, major, date, various biographical/demographic attributes, and other related metrics.

Two versions of the report, one for graduate programs and one for undergraduate, allow for more focused analysis by School and Academic Career.

Melt Rate Term Snapshot (Undergraduate only)

The Term Snaphot is specific to Seaver College undergraduate programs and displays new student melt-related counts and rates (i.e. percentages) for the selected admit term. In addition to other attributes, it includes data pertaining to Seaver's New Student Orientation (NSO) as well as financial aid awards accepted/confirmed by the student via self-service as potential indicators for melt.

Melt Rate Term Trend

This report displays new student melt counts and rates (i.e. percentages) across multiple terms by term type. It is designed to show trend data for applications, withdrawal post intent, dropped all classes, never enrolled in term, and withdrawn with enrollment. The report also includes counts for officially enrolled students across multiple terms.

Melt Rate by Major

This report displays new student melt counts and rates (percentages) by major for students, allowing for filtering by plan type (e.g. major, certificate, credential) and degree type.

Withdrawals by Date

This report provides a breakdown of the four sub-categories of new students who withdrew from the term - i.e. Withdrawn with Enrollment, Dropped, Never Enrolled, and Applicant Withdrawal (Post-Intent) - by year, month, and day. Additionally, it provides a referential view of the prematriculated base population (i.e. all term enrolled Indicators count) and where they currently stand in terms of being enrolled or withdrawn.

Melt Rate by Ethnicity (Graduate only)

This report displays new student melt counts and rates (percentages) for the graduate schools by ethnicity for students in a selected academic year and term type, additionally allowing for a breakdown by each school's Academic Programs and Academic Plans within each term. The report also includes ethnicity counts for officially enrolled students by term.

Melt Rate by International Student/Gender (Graduate only)

This report displays new student melt counts and rates (percentages) for the graduate schools for domestic vs. international students and their genders in a selected academic year(s) and term type, additionally allowing for a breakdown by each school's Academic Programs and Academic Plans within each term. The report also includes counts for officially enrolled students by term.

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Office of Institutional Effectiveness (OIE)

The Office of Business Intelligence developed a collection of standard reports, which present OIE reporting information such as fifth-week census data, retention, and completion. These reports display various high-level (i.e., aggregate) metrics, but also provide the ability to disaggregate and examine data in order to facilitate institutional reporting and data-driven decision-making.

First-Year Undergraduate Retention

This report presents retention information on first-year degree-seeking undergraduates entering in the fall term.

Retention Terms

The Retention Terms slide displays one-semester (i.e., entering fall-to-spring) and up to six-year retention rates (fall-to-fall) for first-year degree-seeking undergraduate students.

Retention by Summary Characteristics

The Summary - Characteristics report displays student count and retention data for:

  • WASC Entrance Type
  • First Generation Student
  • Residency
  • NCAA Student-Athlete
Retention by Summary Demographics

The Summary Demographics report displays student count and retention data for:

  • Religious Preference
  • Church of Christ
  • Gender
  • IPEDS Ethnicity

Undergraduate Completion

This report presents Seaver College and Pepperdine Graziadio Business School undergraduate graduation rates based on cohort admit term.

Graduate Completion

This report presents graduation rates for graduate and professional students based on cohort admit term.

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Financial Aid Loan Trend Report

The total amount taken out by graduates for the past 10 years. This report is run once a year as an Excel spreadsheet with a combination of PeopleSoft Student Admin and Legacy SIS data.

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