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Analytics Reports

Overview

University Analytics (powered by Microsoft Power BI) is the primary reporting platform employed by the Office of Business Intelligence (BI), sourced with data from BI's master data warehouse. To gain access to reports housed within University Analytics, complete the BI security request form.

University Analytics contains a variety of standard reports which are developed and maintained by the Office of Business Intelligence in conjunction with the Office of Institutional Effectiveness (OIE) and other functional areas. The information in this section provides details for these standard reports.

Available Reports


Admissions

The Office of Business Intelligence developed a collection of standard reports which present aggregated admissions information, including various counts by status, yield percentages, term-by-term comparisons, demographics, and geospatial maps. The reports employ various measures and metrics to allow a user to view data at the highest level and also at the granular level to facilitate data-driven decisions.

Admissions Yields by Term Type

This report displays the number of applications at each school's program(s) across multiple terms, by academic year and term type. Counts are based on the admit term(s) on the individual's application record. Enrolled Count refers to enrollment within that admit term.

Admissions Yields by Program and Plan

This report displays admissions counts and yields at each school's program(s) for a given term, by program and plan. The grid displays the yields of applications compared to admits, prematriculants, matriculants, prematriculants enrolled, admitted/enrolled, admitted/withdrawn, admitted/ deferred, and denied.

Current Application Status

The top visual displays the admissions funnel from application count through enrollment with corresponding percentages. The grid displays aggregate counts for the following application statuses:

Application count, Admitted count, Prematriculant count, Matriculant count, Enrolled count, Deferred count, Canceled count, Denied count, and Withdrawn count

The columns with the heading "count" and rows with the label "all application status" signify the number of applications that have ever been in the specified count status. The indented rows below the "all application status" signify the number of applications that are currently in the specified program status.

Demographics - Age, Gender, Ethnicity, Religious Preference

These reports display the demographic breakdown of yields and counts for various admission statuses selected by school and other filters. Visualizations are provided for added clarity.

Geo-Spatial Map

This report displays applicant locations by permanent address (postal code) in PeopleSoft. Users may expand the chart or map to show country/state/postal code for regional views.

[Same-Day Comparatives] Yearly Counts & Yields by Term

This report displays application yield trends from the current term compared to the number of applications on the same day one, two, and three years ago.

[Same-Day Comparatives] Yearly % Change Prior Years

This report displays the current number of applications compared to the number of applications on the same day one, two, and three years ago.

[Same-Day Comparatives] Daily and Weekly Applications

This report displays the current number of applications by the prior day, week, and month, as well as comparisons to prior years as of the same day.

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Courses and Registration

The Office of Business Intelligence developed a collection of standard reports which present aggregated course and registration information, including, but not limited to, course and course section utilization, enrollment trends, course completion data, and grade distribution. The reports employ various measures and metrics to allow a user to view data at a high level and also at the granular level to facilitate data-driven decisions.

By default, the reports present enrollment data based on the school associated with the courses and the students enrolled in those courses, with the ability to further filter by the enrolled students’ academic program/plan/major. Course-related filters include: school (academic group), career, division/discipline (academic organization), subject, course level, instruction mode, location, course type, and course attribute. Student-related filters include: academic program, program primacy, academic plan, plan type, and degree type.

Enrollment and Credit Hour Trends

This report displays enrolled student trends (distinct headcounts), total class enrollments, and credit hours over multiple academic years and term types, with grand totals for the academic year(s) selected. Additionally, it provides the ability to view the same metrics by division/discipline (academic organization) and student program/plan/major for a single academic year and term.

Enrollment by Campus Location and Instruction Mode

This report displays trends of enrolled students (distinct headcounts), total class enrollments, credit hours, and section counts over multiple academic years and term types by the location of the course and the mode of instruction. Grids allow for drilling/expanding down to the division/discipline (academic organization) and class section.

Class Utilization

This report displays class information such as section count, capacity, enrollments, % utilization, and credits attempted by academic subject for a given academic year and term. Filters include school, course career, division/discipline (academic organization), course level, course location, course type, instruction mode, and course attribute.

Section Level Utilization

This report displays class section information such as section count and capacity, enrollments, and % utilization for a given academic year and term. The analyses are intended to provide insight into potential opportunities for expanding, combining, or collapsing section offerings.

Interdisciplinary Registration

The Student Division vs. Course Division (Students and Credits) reports display officially enrolled students, credits attempted, and credits earned by the student division (academic organization associated with the student’s program/plan) vs. the course division (academic organization associated with the course) for a given academic year and term. 

The Student Program vs. Course Org (Students and Credits) reports display officially enrolled students, credits attempted, and credits earned by the student program/plan/major vs. the course org (academic organization associated with the course) for a given academic year and term.

NOTE: Only Seaver, CSOL, and SPP associate academic organizations (divisions) with their academic plans (majors); PGBS and GSEP's data will not reflect this ‘student division’ relationship.

Final Grades and Course Completion

This report displays selected course completion-related measures such as the percentage of officially enrolled students earning credit, credits attempted, credits earned, and average grade by division/discipline (academic organization) for a given academic year and term(s), as well as a breakdown by student academic program/plan/major. In addition to other student program- and course-related filters, this report allows for filtering by course grading basis and grade.

Grade Distribution

This report displays grade distribution data by division/discipline (academic organization) for a given academic year and term. Viewers may also expand down to the course level for a more granular assessment. In addition to other student program- and course-related filters, this report allows for filtering by course grading basis.

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Enrollment

 

The Office of Business Intelligence developed a collection of standard reports which present aggregated enrollment information, including student and unit counts (active and withdrawn) by school, academic year, term, degree, major, campus/location, and demographics. Enrollment and unit counts represent program official enrollment, which include students actively enrolled in the term as well as those who withdrew after the add/drop period.  Academic year and term totals represent distinct headcounts of students.

The reports employ various measures and metrics to allow a user to view data at the highest level and also at the granular level to facilitate data-driven decisions.

University Enrollment Five-Year Trend

The report displays five-year trends by academic year, school, and career for program officially enrolled students, as well as active units and withdrawn units taken by those students. The information is accessible down to the academic program, major/field of study (academic plan), and term levels via expanding/drilling options within the grids and visuals.

NOTE: By default, any dual-degree students will be counted twice in the report. 

Enrollment by Academic Year and Term

This report displays multi-year and multi-term trends for program officially enrolled students, program active units, and program withdrawn units by academic program. The information is accessible down to the major/field of study (academic plan) and emphasis/concentration (academic sub-plan) levels.

NOTE: Dual-degree students are counted twice in these reports.

Enrollment by Program and Plan

This report displays term trends for program officially enrolled students, program active units, and program withdrawn units by academic program and major/field of study (academic plan).  The information is accessible down to the emphasis/concentration (academic sub-plan) level.

NOTE: Dual-degree students are counted twice in these reports.

Enrollment by Term Type

This report displays trends by single term type (Fall, Spring, Summer, or Winter) and academic program for the number of program officially enrolled students, program active units, and program withdrawn units within the selected range. The information is accessible down to the major/field of study (academic plan) and emphasis/concentration (academic sub-plan) levels.

NOTE: Dual degree students are counted twice in this report.

New vs. Returning Students

This report displays term trends of program officially enrolled students who are in their first term of enrollment (i.e. First Term in Program) vs. continuing/returning, as well as program active units and program withdrawn units for the same populations. The report also includes new vs. returning student counts by enrollment campus.  The information displays by academic program and major/field of study (academic plan), with the ability to drill down to the emphasis/concentration (academic sub-plan) level.

Enrollment by Academic Level

This report displays term trends for program officially enrolled students, program active units, and program withdrawn units plan by academic level (e.g., first year, second year) and by academic program and major/field of study (academic plan).  The information is accessible down to the emphasis/concentration (academic sub-plan) level.

NOTE: Dual degree students are counted twice in these reports.

Enrollment by Campus/Location

This report displays term trends for program officially enrolled students, program active units, and program withdrawn units plan by campus. The information is accessible by academic program, major/field of study (academic plan), and emphasis/concentration (academic sub-plan).

Enrollment by Campus: Enrollment Campus refers to the campus where a student is taking classes (i.e. the class location). Since a student may be enrolled in and attending classes at more than one campus, the Enrollment Campus Primacy Indicator allows selection of the primary campus, secondary, or both/all campuses. The Total will always show a distinct student count.

Enrollment by Primary/Preferred Location: Graziadio and GSEP also use student attributes to track a student's primary and preferred location for enrollment.

NOTE: Dual degree students are counted twice in these reports.

Demographics - Age, Gender, Ethnicity, Citizenship, and Religious Preference

The Enrollment Demographics report collection includes academic year and term trends for program officially enrolled students by various biographical-demographic categories, including: age, gender, ethnicity, citizenship (USA), and religious preference. The information is accessible by academic program, major/field of study (academic plan), and emphasis/concentration (academic sub-plan).

Geo-Spatial Map

This report displays student locations by permanent address (postal code) in PeopleSoft and major/field of study (academic plan), including a visual map and a "top five" countries chart. Charts allow for expanding/drilling to show country/state/postal code for regional views.

Enrollment Performance

The Enrollment Performance reports display data for several schools including student enrollment in addition to performance data (e.g., GPAs, entrance test scores). Data are duplicated such that students with double majors/minors are counted more than once.

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Enrollment Management

The Office of Business Intelligence created a collection of standard reports pertaining to new student melt, which is the population of students who indicate an intent to enroll but fail to enroll (or remain enrolled) in their admit term. The reports include melt percentages and/or counts by term, major, date, various biographical/demographic attributes, and other related metrics.

Two versions of the report, one for graduate programs and one for undergraduate, allow for more focused analysis by School and Academic Career.

Melt Rate Term Snapshot (Undergraduate only)

The Term Snaphot is specific to Seaver College undergraduate programs and displays new student melt-related counts and rates (i.e. percentages) for the selected admit term. In addition to other attributes, it includes data pertaining to Seaver's New Student Orientation (NSO) as well as financial aid awards accepted/confirmed by the student via self-service as potential indicators for melt.

Melt Rate Term Trend

This report displays new student melt counts and rates (i.e. percentages) across multiple terms by term type. It is designed to show trend data for applications, withdrawal post intent, dropped all classes, never enrolled in term, and withdrawn with enrollment. The report also includes counts for officially enrolled students across multiple terms.

Melt Rate by Major

This report displays new student melt counts and rates (percentages) by major for students, allowing for filtering by plan type (e.g. major, certificate, credential) and degree type.

Withdrawals by Date

This report provides a breakdown of the four sub-categories of new students who withdrew from the term - i.e. Withdrawn with Enrollment, Dropped, Never Enrolled, and Applicant Withdrawal (Post-Intent) - by year, month, and day. Additionally, it provides a referential view of the prematriculated base population (i.e. all term enrolled Indicators count) and where they currently stand in terms of being enrolled or withdrawn.

Melt Rate by Ethnicity (Graduate only)

This report displays new student melt counts and rates (percentages) for the graduate schools by ethnicity for students in a selected academic year and term type, additionally allowing for a breakdown by each school's Academic Programs and Academic Plans within each term. The report also includes ethnicity counts for officially enrolled students by term.

Melt Rate by International Student/Gender (Graduate only)

This report displays new student melt counts and rates (percentages) for the graduate schools for domestic vs. international students and their genders in a selected academic year(s) and term type, additionally allowing for a breakdown by each school's Academic Programs and Academic Plans within each term. The report also includes counts for officially enrolled students by term.

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Office of Institutional Effectiveness (OIE)

The Office of Business Intelligence developed a collection of standard reports, which present the OIE's enrollment census data for retention and graduation rates based on cohort term. These reports display various high-level (i.e., aggregate) metrics, but also provide the ability to disaggregate and examine data in order to facilitate institutional reporting and data-driven decision-making.

First-Year Undergraduate Retention

This report presents retention information on first-year degree-seeking undergraduates entering in the fall term.

Retention Terms

The Retention Terms report page displays one-semester (i.e., entering fall-to-spring) and up to eight year-to-year retention rates (fall-to-fall) for first-year degree-seeking undergraduate students.

Retention by Summary Characteristics

The Summary - Characteristics report displays student count and retention data for:

  • Entrance Type
  • First Generation Student
  • Residency
  • NCAA Student-Athlete
Retention by Summary Demographics

The Summary Demographics report displays student count and retention data for:

  • Religious Preference
  • Church of Christ
  • Gender
  • IPEDS Ethnicity

Undergraduate Completion

This report presents Seaver College and Pepperdine Graziadio Business School undergraduate graduation rates based on cohort term.

Graduate Completion

This report presents graduation rates for graduate and professional students based on cohort term.

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Financial Aid Loan Trend Report

The total amount taken out by graduates for the past 10 years. This report is run once a year as an Excel spreadsheet with a combination of PeopleSoft Student Admin and Legacy SIS data.

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