Moving and Event Setup Services

Setup Services

The Setup department provides event support during regular operating hours to assist the University community with their campus events. Our team handles full-service delivery, setup, and breakdown of event equipment, including tables, seating, staging, podiums, and shade structures, ensuring your venue is fully prepared and functional for your event.

Hours of service:

Monday through Friday, 8 AM–5 PM

Available Equipment

To help make your event a success, we offer a variety of equipment for request including:

Tables: 8' Rectangular, 6' Rectangular, 60" Round, and Cocktail Tables
Seating & Presentation: Folding Chairs, Podiums, Sign Holders and Stage Pieces
Outdoor & Shelter: 10'x10' Canopies, 20'x20' Canopies, and Umbrellas (First-Come, First Served)
Event Management: Stanchions and Trash Cans

To Reserve Your Space:

Reserve your space through 25Live
Fill out the below Setup Request Form
Mail your request to moving.setup@pepperdine.edu

Setup Request Form

Important Process Updates & Scheduling Guidelines

New Process Pilot: We are currently in a pilot phase testing an updated setup request and pricing structure to streamline operations and better serve your event needs. Please be patient while we fine tune this process.

Student-Sponsored Events: Require prior approval via the Student Affairs Office.

Room Reservations: All event spaces must be reserved through 25Live prior to submitting a Setup Request Form. Requests submitted without a confirmed 25Live reservation may be rejected and will need to be resubmitted once the space reservation has been completed.

Advanced Notice Required: All event setup requests require at least two weeks' advance notice. Requests submittled with less than two weeks' notice are evaluated on a case-by-case basis and are subject to an Urgency Surcharge or potential request denial based on staff and resource availability.

Contact

Please contact us with any questions or concerns at:

Email: moving.setup@pepperdine.edu

Phone: (310) 506-7127

Calabasas Events

For any events taking place in the Calabasas Campus, you must notify Crystal Cabral (crystal.cabral@pepperdine.edu) at least one business week in advance of the event.

Moving Equipment, Furniture, & Miscellaneous

Overview

Campus Operations are provided free of charge on behalf of official University business. Moves are conducted using professional equipment required to safely and securely handle University furnishings and equipment.

Resources are limited and require sufficient advance notice of move requests. Move requests must be reviewed by the moving staff to evaluate and estimate the full extent of the move.

The Moving team requires a two-week advance notice in order to accommodate requests for services.

Move Request Form

On-Campus Transporting Services

Material handling staff are available for picking up material for shipping via common carrier from the Central Receiving dock at the Malibu campus. Please provide sufficient advance notice via the University internal requisition process in order for your request to be handled properly.

Off Campus Services (Prior Approval Required)

Management pre-approval is required for off-campus projects. A minimal mileage fee will be billed for vehicle usage and possible staff overtime charges. Contact Campus Operations management prior to any established plans and schedules. The University internal requisition must be submitted along with approval.

Non-University Related Moving Services:

For moving or storage services that are unrelated to official University business, the following listing is provided to help locate some available resources:

DISCLAIMER: This information is provided on an "as is" basis and the University makes no representations, express or implied, as to the accuracy, currency, or completeness of the information. The inclusion of a listing does not constitute the University's endorsement of the products or services. There is no assumed responsibility or fiduciary agreements between the University and suggested vendors. There are no guaranteed cost reductions due to past business with these companies, so no assumptions should be made regarding pricing.

Office Move Guidelines

The following information has been prepared to facilitate office moves for office occupants as well as the Pepperdine University moving crew.

Planning

Notify all involved parties in advance of the planned move date. These departments may include:

Information Technology for disconnection, relocation, and reconnection of all computer equipment.
Telephone Services for the relocation of phone service and changes in University directory.
Mail Services/Central Receiving/Warehouse Services for mail and parcel redirection.
Facilities Management and Planning for painting, cleaning, hanging of pictures, or for connecting furniture to walls.
Moving staff for the relocation of furniture and boxes.

Packing

Office occupants are responsible for the packing of their belongings. It is recommended that occupants move any fragile personal items.

Boxes

Boxes may be obtained through Warehouse Services and should be requested with a requisition well in advance. All boxes should be taped on top and bottom (the folding of flaps will result in spills, and we recommend tape only). The packing of books and paper should be limited to boxes no larger than 12x12x18.

Labeling

All furniture and boxes should be labeled with the occupant(s)’ name and new location. Furniture may be labeled with masking tape. Boxes should be marked on the side. Providing a map of how furniture should be arranged at the new location is always beneficial.

Furniture

Desks, credenzas, supply or storage cabinets, and bookcases should be completely empty. Vertical file cabinets do not have to be empty. Lateral file cabinets larger than two drawers should have the top two drawers empty, but the bottom two drawers may remain full. Wood file cabinets should be completely empty, as they cannot withstand the stress of being moved with their contents. Lock all pieces of furniture that can be locked.

Pictures, Maps, Bulletin, and/or White Boards

Picture, maps, bulletin boards, and whiteboards need to be uninstalled by the Facilities Management and Planning carpenters shop and be reinstalled by the same. Clearly mark these items if you want them to move with you.

Plants

Label potted plants. (Do not water plants within a couple of days of your move.)

After the Move

Your first concern will be to get unpacked and back to working status as soon as possible. As you unpack, break down boxes and stage them in a central area. Warehouse Services will pick them up for reuse (we do not provide credit for reusable materials). When staging boxes, always stack them on their sides (not flat on top of one another), to prevent a slip and fall hazard.

Moving is a difficult and stressful time. Accordingly, only people directly involved in the move should be present on move day. With patience and understanding, moves can be accomplished in a timely and efficient manner.

Moving:

Award Moving & Storage, United Van Lines

2589 Calcite Circle
Thousand Oaks
Phone: 805.495.8444

Full moving services including equipment, staff, and vehicles.

Located near the intersection of Wendy Drive and Tourmaline.