Records and Enrollment

Certain academic requests may be submitted directly from your WaveNet account. Other requests, require PDF form submissions or written communication from your Pepperdine email account. You are responsible for acquainting yourself with the academic policies of the GSEP Academic Catalog. Each policy in the catalog will provide you with detailed instructions on how and who to communicate your request to and any necessary approvals your request may warrant. 

Academic requests most frequently used are listed below for your convenience. 

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Leave of Absence Request

Students may officially request a Leave of Absence (LOA) for a term through written notification to your academic advisor or program administrator. Leave of Absence requests are only applicable if you have not enrolled in classes for the term; otherwise, cancelling your enrollment for the term prior to the start of classes is considered a term withdrawal and subject to a $150 term withdrawal fee. 

To submit an online Leave of Absence Request form through our internal form submission page, select this LOA link and log in with your network credentials. You will receive a confirmation page upon submission and the form will automatically route to your academic advisor for approval.

Keep in mind, cohort classes may only be available once per year. You will need to seek department approval to return to your program if you are absent for more than two terms, but less than six. 

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Plan Extension Request

Students who surpass the program time limit and require additional time to complete their program, may request a Plan Extension. Requests for plan extensions will be evaluated on a case-by-case basis by the Dissertation Chair, Program Director and/or Doctoral Committee, and the Associate Dean of your division. To submit an online Plan Extension Request Formthrough our internal form submission page, and log in with your network credentials. You will receive a confirmation page upon submission and the form will automatically route to your academic advisor for approval.

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Program Plan Change Request

Students may request to change their academic program. A program plan change will require approval from the Program Director and/or Associate Dean. A change in a program plan stipulates that the student will be required to comply with the current academic catalog requirements at the time of change. Program plan change requests must be submitted and approved by the end of the add/drop period to be effective for the current term; otherwise, the program plan change is applicable to the subsequent term of request.

To submit an online Program Plan Change Request form through our internal form submission page, select this form title: Program Plan Change Request and log in with your network credentials. You will receive a confirmation page upon submission and the form will automatically route to your academic advisor for approval.

Be sure to consult with the department you are interested in changing to prior to submitting your request. Programs differ in tuition costs, financial aid, unit and time requirements, as well as credential/certification requirements for the state.

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Readmission Request

Students who have been continuously absent for two or more terms must file a petition for readmission by completing an Application for Readmission Form and submitting the completed form to your academic advisor or program administrator. If you are readmitted to your program, you will be required to comply with current program requirements. 

Students who have been absent for six terms or more are required to file a new application with the GSEP Enrollment Services Department, pay the regular application fee, and be considered for admission based upon current admission requirements. 

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Auditing a Course Request

Students may audit certain classes with the consent of the instructor, providing space is available. An audited class appears on the student's academic record but no grade is assigned. Degree requirements cannot be met through auditing. Students are not permitted to challenge any course for credit if they have previously audited the course. Students who are not enrolled for other courses will be assessed a fee of $100 per audited course. In some instances, courses may not be audited due to class size or to prevent disruption to the cohesiveness within a group of students.

To submit an online Class Audit Request form through our internal form submission page, click this Audit Request link and log in with your network credentials. You will receive a confirmation page upon submission and the form will automatically route to your academic advisor for approval. 

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Name Change Request

If you would like to update your student record with your recent legal name change, you must submit a Name Change Request Form and provide legal documentation. Send all items via Secure Attachment directly to the OneStopdepartment.

In order to enroll in classes, you must sign a Student Financial Responsibility Agreement (SFA) and clear all registration holds. Students are assigned an "Enrollment Appointment" each term designating when you can you enroll in classes. The time and date of your registration window will appear above the "Shopping Cart" heading in your student WaveNet account. If you are unable to enroll during the designated registration period for a term, you may register late during the term's add/drop period. The add/drop period is 1-week and takes place the first week of the term, or session. You may not enroll in classes after 11:59 p.m. on the last day of the add/drop period. Students may not attend class without being officially enrolled. 

Be sure to consult the academic catalog applicable to your term of entry (or re-entry or the term of a plan change) and your degree audit report to ensure proper enrollment in degree required courses. Students are expected to review their completed and remaining courses for their degree each term. Always consult with your academic advisor or program administrator to address any and all academic questions or concerns. They are experts in their field and are here to help you. 

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How-to Enroll in Classes

1. Log into your WaveNet student account by typing in wavenet.pepperdine.edu in your browser. Click the "Log into WaveNet" button and enter your network ID and password and click "Login." You will then be directed to the Home page of your WaveNet student account.
2. From the Home page of your WaveNet account, select the current or upcoming term you wish to add classes to.
3. Click the "Class Search" link under the Shopping Cart to add classes to your shopping cart.
4. In the pop-up, add classes to the shopping cart by clicking the "Search" button to search for classes.
5. Enter Search Criteria by Subject or enter a course number. Use the Subject pull down to narrow the search results by program. Click on the Additional Search Criteria to expand and get a more comprehensive search criteria.
6. Your results will pop up on the next page. Click the "Select" button next to the class you wish to add. If available, check the "Wait List" box to be added to the wait list for a closed course. Not all courses have a wait list option. 
7. An enrollment preference box appears, click the "Next" button to add the class to your shopping cart. Repeat this step as often as necessary to complete your course schedule.
8. Back in the shopping cart, select the check box for those classes you wish to enroll. Once all of your classes are selected, click the "Enroll" button. Note: you may wish to validate to determine any potential problems. A pop-up window appears with a status report.
9. When you are ready to enroll, select your classes and then click the "enroll" button.
10. A Confirm Classes pop-up appears, look over your schedule, check the "I Agree" box and click the "Finish Enrolling" button to complete registration. You can also use the "Cancel" or "Previous" buttons to cancel your session or go back and change classes. 
11. Your enrollment results will display on the next page. To view your classes, click the "My Class Schedule" button. If you still wish to add more classes, click the "Add Another Class" button.

A visual instruction guide to class registration is available here.

Students are eligible to "drop" courses for a term at 100% tuition refund through 11:59 p.m. on the last day of the add/drop period for the given term. Students can drop single courses directly through their WaveNet account, but dropping all courses for the term requires administrative processing. If you wish to drop all courses for the entire term at 100% tuition refund, send a written request from your Pepperdine email account to your academic advisor, or program administrator by 11:59 p.m. on the last day of the term's add/drop period.

Once the add/drop period of the term has ended, if you wish to longer attend a class, you must submit a "withdrawal" request. Classes you are withdrawn from are assigned a grade of 'W' as the final grade for the course. Withdrawn courses are assessed tuition charges dependent on the day you submit your written request to your advisor or program administrator. Review the tuition refund schedule for the term prior to submitting your withdrawal request. The option to withdraw from a classes is only available until the designated "last day to withdraw" for a term. This date can be found in the online academic calendar. 

Be sure to review applicable academic polices in the current academic catalogprior to making changes to your enrollment. Failure to follow instructions may result in negative financial implications and failing grades.

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How-to Drop a Single Course 

(Only available until 11:59 p.m. on the last day of the term's add/drop period.)

1. From the Home page of your WaveNet account, select a term, and your enrolled classes will be listed. Select the Drop button.
2. On the next page, select the class you wish to drop by clicking the boxes directly to the left, then click the "Drop Selected Classes" button.
3. A page listing the class you selected for drop will display. Review these selections and click the "Finish Dropping" button to finalize the drop.
4. The results of the drop will show up on the next page. Click the "My Class Schedule" link to review your class schedule post-drop.
5. Close the window to return to the Student Center.

How-to Drop All Courses

 (Only available as an option until 11:59 p.m. on the last day of the term's add/drop period.)

1.  If you are a financial aid or scholarship recipient, speak with the Financial Aid Office prior to submitting your request.
2. Speak with the Student Accounts Office to understand any financial implications this request may result in. Cancelling your enrollment for a term up until the last day of the add/drop period will result in a $150 fee. 
3. Send a written request from your Pepperdine email account to your academic advisor or program administrator.
4. From the Home page of your WaveNet account, verify your classes for the term no longer appear.

 

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How-to Withdraw From a Course

(Option available from the day after the add/drop period has ended, until designated date listed in the academic calendar.)

1. If you are a financial aid or scholarship recipient, speak with the Financial Aid Office prior to submitting your request.
2. Speak with the Student Accounts Office to understand any financial implications this request may result in. Review the term's tuition refund schedule for the term in its entirety. 
3. Send a written request from your Pepperdine email account to your academic advisor or program administrator. Include your name, CWID, and class/classes you wish to withdraw from.
4. From the Home page of your WaveNet account, select the "Academics" button, locate the withdrawn class and verify a grade of 'W' now appears as a final grade for the course.

How-to Withdraw From the University

1. If you are a financial aid or scholarship recipient, speak with the Financial Aid Office prior to submitting your request.
2. Speak with the Student Accounts Office to understand any financial implications this request may result in. Review the term's tuition refund schedule for the term in its entirety.
3. Send a written request from your Pepperdine email account to your academic advisor or program administrator. Include your name, CWID, and academic program you wish to withdraw from.

Master's Degree

In order to have your degree posted to your student record and final transcript, you must apply to have your degree posted. This is a University requirement and cannot be waived. Applications for degree posting are due during the first month of the term in which you will complete all degree requirements. Due dates for applications can be found in the online education and psychology calendars.The GSEP Registration office will send you a communication during the final expected term of your program instructing you to review your degree progress and submit your application. Be sure to follow the detailed instructions that are sent to you. Failure to submit an Application for Degree Posting for the correct term may result in the cancellation of your future terms' financial aid and enrollment appointment. An Application for Degree Posting is only applicable to the term in which it is submitted and degree requirements are completed.

Doctorate Degree

• Doctoral students will be given instructions for submitting an Application for Degree Posting during the APA Clearance process. Do not apply to have your degree posted to your student record until you have been requested to do so.

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For a list of frequently asked questions regarding the graduation process, please visit the Graduation FAQs page.