Hiring Managers

Hiring and Performance

Use the hiring and performance system to manage position descriptions, post a job, and make offers of employment.

Managing Applications

Recruitment

Offers & On-Boarding

Staff Resignations

Please notify Lauren Alvarado (x4530) as soon as possible if one of your employees has resigned from their position.

The following checklist may assist you in preparing for an employee's last day of employment:

1. Forward the following to Lauren Alvarado:
   • The employee's signed resignation letter specifying the last day of work.
   • The supervisor's acceptance of the resignation either as a separate memo/email or by writing the word "accepted" on the resignation letter and initialing it.
2. A final approved KRONOS time record will be requested from HR. Hours/absences should be projected through the last day. By law, the final paycheck must be given to the employee on the last day and it is very important to make sure it is correct. Unused vacation time and floating holidays are paid out in the final check.
3. Instruct the employee to contact Alex Howard (x6217) to schedule an exit interview. Final checks are distributed at this time.
4. The employee will need to return Pepperdine property on or before his/her last day of work. Keys, credit cards, and equipment such as computers, cell phones, PDAs, pagers, parking permit, etc. are to be returned to the supervisor; ID cards to Human Resources during the exit interview unless the supervisor collects and sends them to HR; and library books to the library.
5. Please ask the employee to leave an "out-of-office" message on his/her voicemail and email. If the employee forgets to set these up before leaving, the supervisor can request them via web form on the IT website.
6. If the employee is a current Pepperdine student, please let HR know immediately so student WaveNet access is not inadvertently disabled. 
7. Please note that at the time of separation from employment, access to Wavenet's "My Information" tab will be discontinued. If the employee would like to print any of this information, including pay check advice ("stub") information, please be sure they do so before their final day.

Hiring Outside Consultants

If you wish to pay a non-employee (i.e. an independent contractor), please note that such outside workers must meet IRS guidelines to be legally paid outside the normal payroll process. Generally, they must be in business for themselves and maintain their own liability insurance (at least $1 million is standard). Please contact Finance or Accounts Payable if you are uncertain of the legality of any proposed payments.