Top 10 Reminders for Supervisors

Supervisors at Pepperdine have unique, rewarding and yet challenging roles; they are regarded as leaders, not simply managers.

Supervisors are expected to contribute to the University mission, as well as ensure that their respective employees uphold all University policies and procedures. Supervisors are held responsible for their own actions and are also responsible for decisions made within their department.

Pepperdine University promotes work environments that foster encouragement, accountability, and a sense of purpose, and believes this can be achieved through exemplary leadership.

Pepperdine employees in a supervisory position should familiarize themselves with the following University guidelines, policies and procedures within 30 days of their start date as a supervisor, and should relay appropriate information to their department staff.

1) Review the University Code of Ethics and the University Policy Manual, and familiarize yourself with the different components with an emphasis on the following sections:

• University Code of Ethics
• University Policy Manual
  • Grievance Policy
  • Progressive Discipline Options

2) Understand and comply with University Finance guidelines, policies and procedures

• University Finance Policies
  • Budget - Section 3.1
  • Travel and Entertainment - Section 4.1

3) Ensure Pepperdine hiring and time-keeping practices are in compliance with federal and state law

• Payroll and time reporting
  • Kronos procedures
  • Hiring policies and guidelines

4) Understand and familiarize yourself with Equal Opportunity policies and procedures

• Sexual Harassment Prevention Training (every 2 years)
• University statement on equal opportunity
• University statement on diversity

5) Understand your role in regards to emergency situations and complying with emergency procedures

• Emergency information web page
• Reporting a person of concern
• Critical Support Personnel in your area
  • Speak with your supervisor or major area leader

6) Establish guidelines, policies and procedures for work life in your area

• Vacation expectations
• Sick-time expectations
• Attire and workspace expectations

7) Understand, familiarize, and discuss with your area any relevant policies and procedures unique to your major area or department

• Ergonomic evaluations
  • To schedule an appointment, contact Human Resources at 310-506-4397 or email humanresources@pepperdine.edu
• Driver Status Form
  • Contact the Office of Insurance and Risk at 310-506-6216

8) Increase your knowledge about communication skills and university procedures to effectively manage those in your area

• Employee Assessment form and policies

9) Encourage your staff to attend University-sponsored events and various professional development opportunities

• President Briefings (First Wednesday of each month)
• Convocation/Chapel (Wednesdays, 10:00am)
• Harbor
• President's Speaker Series
• Learning & Engagement
• Thrive Wellness Program

10) Understand and promote the importance of mentorship

• Encourage your staff members to seek mentorship opportunities with a trusted and respected individual
• Seek people who may benefit from your insight and your role as a mentor
• Be open to those who have sought you as a mentor; be mindful of your responsibilities while remembering our call to live lives of purpose, service, and leadership
• Utilize Human Resources for any questions you may have or ideas for a mentorship relationship

As always, if you have any questions or concerns related to any of the topics above or any other matter, please do not hesitate to contact Human Resources.