How to Use the Drop Box in Courses


What Does It Do?

The Dropbox tool allows students to upload and share documents privately with the professor.

How You Can Use It

  • Dropbox works great for submission of drafts or incomplete assignments for review and consultation. It's designed for open-ended collaboration. The tool is not linked to the Gradebook and does not have options to enforce a deadline.
  • If you wish to facilitate collaborative group work and file sharing, use the Resources tool instead.
  • If you want students to digitally submit their work to be graded by a specific deadline, use the Assignments tool.


  1. Click the tab for your course or project site.
  2. Click Drop Box in the left menu. If the Drop Box tool is not listed, add it by Site Info > Edit Tools.Sakai 12 Drop Box Tool Image
  3. Click Actions next to the student's folder.Sakai 12 Drop Box Tool Click Actions Image
  4. Select Upload Files from the drop-down menu.Sakai 12 Drop Box Upload Files Image
  5. Click Drop files to upload, or click here to browse to select a file from your computer to share with the student. (Note: There is a 100 MB limit per file uploaded.)Sakai 12 Drop Box Tool Browse Files Image
  6. Select the file and click Open.
  7. Specify whether you wish to Create a new version of the file or Overwrite existing files already in the student's Drop Box.
  8. Click Continue to upload the file(s).Sakai 12 Drop Box Continue Image

Note: When students upload files to their folders, they can send an email notification to the instructor by checking the box for "Send an email notification to the instructor(s)." before clicking "Upload Files Now."

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