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Surplus Services

Overview

Surplus materials are tangible assets that belong to the University but are no longer of use to the department in possession. When the decision is made by the department in possession to remove the materials from use, they are declared surplus University property and notification is given to Warehouse Services of the intent to declare the items as surplus. The only exception to this practice is computers and related data recording devices, which must go through the Information Technology Web form.


Requesting Items to be Removed for Surplus

Surplus item removal is requested through an internal req order to reserve a vehicle or services, individuals should complete this Event Request Form at least ten business days in advance of the event in order for Transit Services to check the availability of vehicles and drivers on the requested date(s). If service is available, the requestor will receive a confirmation email and a Google Calendar invitation. This will hold the event until the internal requisition is provided. Visit internal req to submit a requisition.

The following information must be recorded on the requisition:

  1. Comprehensive description and inventory of the items, including any manufacturer identifying numbers (model, serial, etc.).
  2. Who to contact and when the surplus items are to be picked up.
  3. In some cases, disposal fees may pertain to the processing of some items, which requires that an approved internal req account string be included. If disposal costs are required, Warehouse Services will contact the originating department or person.
  4. Surplus of University vehicles requires submission of the Declaration of Vehicle Surplus form. The form must be approved by the department head and forwarded to Warehouse Services.

 

University Surplus Disposition and Reuse

Warehouse Services will determine whether surplus items have potential for reuse by the University, or if sale or disposal is required. Items identified for reuse will be readily available to the University community. Warehouse Services will either provide photos or work with the parties involved seeking an item from surplus inventory.

Obtaining Surplus for Reuse by the University

Surplus materials are available for reuse to all University departments. Requests for surplus materials are submitted with the Surplus Form. This should typically occur after an item has already been identified for the requestor.

For assistance regarding surplus materials availability, contact Paul Perry Ext. 7499 or Alan Contreras Ext. 4587.

 

Sale of Surplus Materials

When surplus items are no longer of use to the University, they are identified for disposal and either sold or discarded, depending on the potential for return value to the University. Items intended for surplus sale are first made available for sale to the University Community and then made available to the public.

On occasion, support groups of the University (i.e. Pepperdine Legacy Partners Alumni groups, student organizations, etc.) will conduct surplus sales and transfer the proceeds to the University.