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Visa Information

What is a visa?

A visa is a passport stamp or document that authorizes the passport holder to enter a country for a specific purpose and particular period of time. Every country has different visa policies and arrangements with every other country. Different types of visas are available for different purposes; common types include tourist visas, student visas, or business visas. Different visas last for different durations of time. Visas are issued through the embassy or consulate of the appropriate host country. The process is extensive and can take up to eight weeks (or more) to receive your visa. To avoid early expiration, the consulate will issue your visa no more than 90 days prior to your program's departure.

Do I need a visa?

If you are a US Passport Holder, you can locate your program and term on the table below to determine if you will need a visa. If you are not a US Passport Holder, you may be subject to different visa requirements. Please find more information at the bottom of this page. 

Visas Required Before Arrival for U.S. Passport Holders*

 

Academic Year

2025-2026

Fall Only 2025

Spring Only 2026

Summer 2025

Buenos Aires

YES

YES

YES

NO

Florence

YES

YES

YES

NO

Heidelberg

NO

NO

NO

NO

Switzerland

YES

YES

YES

NO

London

YES

NO** (UK ETA required)

NO** (UK ETA required)

NO** (UK ETA required)

Milan Spring

N/A

N/A

NO***

N/A

Faculty Led 

N/A

N/A

N/A

Japan - NO

Fiji - NO

Madrid - NO

Kenya - YES

London Legatum - YES

SURJ - YES

For programs in which students must obtain visas, all students are required to attend mandatory visa workshops. Click your program below for detailed visa instructions and workshop information.

*Visas may also be required for the Educational Field Trip or International Study Tour. The IP abroad staff will either give you instructions if you need to obtain this visa before arrival or they will assist you in obtaining the visa after arrival at your program.

**Students who do not have a UK visa must have an Electronic Travel Authorization to enter the UK. See below for details and instructions. 

***Though not required for US Passport Holders, students will need to consider that US citizens can use the Schengen Tourist visa for 90 out of 180 days. Those who participate in the Milan Spring 2026 program can only be in Europe without a visa in Summer 2026 for 55 days, which may impact students’ participation in summer 2026 EU-based programs (Florence, Heidelberg, Switzerland), or personal travel in the EU. Please contact the IP office if you have concerns.

How much does the visa cost?

Visa costs vary significantly depending on where you are studying. To determine how much to expect to pay for your visa, please visit our Finances Page. Under "Estimated Program Costs," find your program. Visa expenses, as well as any estimated costs associated with the process (shipping, etc.), should be on the cost breakdown. 

UK Electronic Travel Authorization (ETA)

As of January 2025, any person entering the United Kingdom who does not need or already have a visa must apply for the Electronic Travel Authorization (ETA).

Who needs a UK ETA?: Any student traveling to the London program who does not have a visa. This will include US passport holders in the Fall, Spring, and Summer (non-internship) terms, and any non-US passport holder for those terms who does not require a visa. We also encourage any student enrolled in an EU program (Switzerland, Heidelberg, Florence) to apply for the UK ETA, in case of travel to the UK on a weekend or travel break. 

How do I apply for the UK ETA?: Visit gov.uk for detailed instructions to apply. All you need is a copy of your passport information page, a clear photo of your face, and a debit or credit card to pay the £16 fee. 

How long does it take to process?: It will take 1-3 business days to process, and you will recieve your results to your email. Once approved, there are no documents you need to show to enter the UK. When your passport is scanned, the ETA will automatically show up. 

How long is it valid?: Your UK ETA will be valid for two years from the date of approval, and you can enter the UK multiple times during that period. 

 

Visa Requirements by Program

  Buenos Aires 

Do I need a visa?

Academic Year, Fall Only and Spring Only Programs:

  • If you are a U.S. passport holder, you must obtain an Argentinian Student Visa.
  • If you are a non-U.S. passport holder, you will most likely be required to obtain a visa before arrival in Argentina for all terms. Please contact our office prior to applying for more information.

Summer Programs:

  • If you are a U.S. passport holder, you do not need to obtain a visa.
  • If you are a non-U.S. passport holder, you will most likely be required to obtain a visa before arrival in Argentina for all terms. Please contact our office prior to applying for more information.

How do I obtain a visa?

Learn how to obtain a visa by attending the mandatory visa workshop for your term:

Visa Workshops

Spring 2025: Sept. 18, 2024 8:30-10:00am

Fall/Academic Year 2025: Feb. 19, 2025 8:30-10:00am

Spring 2026: September, 2025 (Time and Date TBD)


An invitation will be sent out to students enrolled in the program term(s) as the workshop date approaches.

 

  Florence

Do I need a visa?

Academic Year, Fall Only and Spring Only Programs:

  • If you are from within the European Union (also including Norway, Switzerland, Iceland, and Liechtenstein), you do not need a visa.
  • If you are from a country outside the European Union, you must obtain an Italian National Visa for Study. This applies to all U.S. passport holders.

Summer Programs:

  • If you are from within the European Union (also including Norway, Switzerland, Iceland, and Liechtenstein), you do not need a visa.
  • If you are a U.S. passport holder, you do not need a visa as you will remain in the country for fewer than 90 days.
    If you are from a country not listed above, you may be required to obtain a short-term Schengen visa. Check here to determine if a visa is required for your country. More information about how to obtain a visa will be sent to you by the IP Office.

How do I obtain a visa?

Learn how to obtain a visa by attending the mandatory visa workshop for your term:

Visa Workshops 
Spring 2025: Sept. 4, 2024 8:30-10:00am

Fall/Academic Year 2025: Jan. 29, 2025 8:30-10:00am

Spring 2026: September, 2025 (Time and Date TBD)


An invitation will be sent out to students enrolled in the program term(s) as the workshop date approaches.

  Heidelberg

Do I need a visa?

Academic Year, Fall Only and Spring Only Programs:

  • If you are from the United States, Canada, Australia, New Zealand, Israel, Japan, or South Korea, you do not need to obtain a visa before arrival to study in Germany. However, you will need to register at the local Residents' Registration Office and the Aliens' Registration Office (Ausländeramt) to obtain a residence permit (Aufenthaltserlaubnis) within two weeks of arrival in the country. The Heidelberg program staff will assist you with this process when you arrive, and there is nothing you need to do in advance.
  • If you are from within the European Union (also including Norway, Switzerland, Iceland, and Liechtenstein), you do not need to obtain a visa before arrival to study in Germany. However, you will need to register at the local Residents' Registration Office and the Aliens' Registration Office (Ausländeramt) to obtain a residence permit (Aufenthaltserlaubnis) within two weeks of arrival in the country.  The Heidelberg program staff will assist you with this process when you arrive, and there is nothing you need to do in advance.
  • If you are from a country not listed above, you may be required to obtain a Residence / Long Stay Visa which you must apply for before arriving in Germany. If you are not a U.S. passport holder and must obtain a visa, the IP Office will distribute information to you during the fall semester. Please note that students have historically had issues applying for a long stay visa from outside the United States. Non-U.S. passport holders should consult with the IP Office before applying.

Summer Programs:

  • If you are from the United States, Canada, Australia, New Zealand, Israel, Japan, or South Korea, you do not need to obtain a visa before arrival to study in Germany, as you will remain in the country for fewer than 90 days.
  • If you are from within the European Union (also including Norway, Switzerland, Iceland, and Liechtenstein), you do not need a visa.
  • If you are from a country not listed above, you may be required to obtain a Schengen / Short Stay Visa. If you are not a U.S. passport holder and must obtain a visa, the IP Office will distribute information to you during the fall semester.

How do I obtain a visa?

There is no visa workshop for Heidelberg programs. Students from the USA are not required to obtain a visa for any term prior to departure. If you are not a U.S. passport holder and must obtain a visa, the IP Office will distribute information to you.

Academic Year, Fall Only and Spring Only Programs

More information about Residence / Long Stay Visas can be found on the German Missions in the United States website.

Summer Students

More information about Schengen / Short Stay Visas can be found on the German Missions in the United States website.

  Switzerland 

Do I need a visa?

Academic Year, Fall Only and Spring Only Programs:

  • If you are a U.S. passport holder, you must obtain a visa before arrival in Switzerland.
  • If you are a non-U.S. passport holder, you may be required to obtain a visa. To learn if you need a visa, locate your home country on this list and look to the fourth column ("Visa required for stays of more than 90 days"). More information about how to obtain a visa will be sent to you by the IP Office.

Summer Programs:

  • If you are a U.S. passport holder, you do not need to obtain a visa before arrival in Switzerland, as you will remain in the country for fewer than 90 days.
  • If you are a non-U.S. passport holder, you may be required to obtain a visa. To learn if you need a visa, locate your home country on this list and look to the third column ("Visa required for stays of up to 90 days"). More information about how to obtain a visa will be sent to you by the IP Office.

How do I obtain a visa?

Learn how to obtain a visa by attending the mandatory visa workshop for your term:

Visa Workshops

Spring 2025: Sept. 11, 2024 8:30-10:00am

Fall/Academic Year 2025: Feb. 26, 2025 8:30-10:00am

Spring 2026: September 2025 (Time and Date TBD)


An invitation will be sent out to students enrolled in the program term(s) as the workshop date approaches.

  London

Do I need a visa?

Academic Year, Fall Only and Spring Only Programs:

  • Academic Year:
    • If you are a U.S. passport holder attending the London Academic Year program, you must obtain a Tier 4 UK Visa.
    • If you are a non-U.S. passport holder (with the exception of UK citizens) attending the London Academic Year program, you must obtain a Tier 4 UK Visa.
  • Fall Only or Spring Only:
    • If you are a U.S. passport holder attending the London Fall Only or Spring Only programs, you do not need to obtain a visa before arrival. However, you must obtain a UK Electronic Travel Authorization (ETA) before departing. 
    • If you are a non-U.S. passport holder (with the exception of UK citizens) attending the London Fall Only or the London Spring Only program, you may be required to obtain a Short Term Study visa. To learn if you need a visa, check here. If you do not need a visa, you must obtain a UK Electronic Travel Authorization (ETA) before departing. 

Summer Programs:

  • If you are a U.S. passport holder attending a London summer program other than the London internship program, you do not need to obtain a visa before arrival. However, you must obtain a UK Electronic Travel Authorization (ETA) before departing. 
     London internship program does require U.S. passport holders to obtain a visa before arrival. 
  • If you are a non-U.S. passport holder (with the exception of UK citizens) attending all other London summer programs, you may be required to obtain a Short Term Study visa. To learn if you need a visa, check here. If you do not need a visa, you must obtain a UK Electronic Travel Authorization (ETA) before departing. 

How do I obtain a visa? 

Learn how to obtain a visa by attending the mandatory visa workshop for your term. All London visa workshops will be held over Zoom. 

Visa Workshops

Academic Year 2025: March 19, 2025 8:30am - 10:00am 

Academic Year 2026: TBD

Summer Internship 2026: TBD

 

Helpful Links


International Students

Students who are NOT traveling on a U.S. passport will be subject to different visa requirements. It is ultimately the student's responsibility to research, apply for, and obtain the necessary visas for the country they are studying in, and all countries they plan to travel to, including the country for the educational field trip. However, the IP Office will provide basic guidance, support, and assistance in the process of obtaining the visa for your program.

As early as possible, students should visit the website of the host country foreign embassy or consulate located in the U.S. to obtain information about visa requirements and application timeframes. The foreign embassy or consulate in the U.S. may instruct the student to apply for the visa at the foreign embassy or consulate in the student's home country instead, or in some cases, may allow the student to submit the visa application in the U.S. but obtain the visa at the consular post abroad.

Some students may encounter difficulty because of their immigration status in the U.S. Therefore, as early as possible, students must also obtain information regarding the validity of their U.S. visa and/or status. If the F-1 visa in the student's passport has expired or will expire before the student plans to return to the U.S. after completion of study abroad, immediate consultation with the Office of International Student Services (OISS) is recommended. Students who are in the U.S. in a nonimmigrant status other than F-1 (such as E-2, H-4, L-2, etc.), or who are in pending immigrant status, should obtain counsel from their immigration attorney to ensure their ability to return to the U.S. after completion of study abroad. In any event, international students must always consult the OISS before departing the U.S.

NOTE: International students participating in any International Program in Switzerland may or may not have to travel to the Swiss Consulate in San Francisco, CA to obtain their visa.