You are hired for an on-campus job! Now what?

1. If you are a first time student employee, you will be required to complete on-boarding paperwork prior to your first day of work. Your supervisor and/or hiring manager must complete the On-Boarding Paperwork Completion Request form.
2. Once our office receives the On-Boarding Paperwork Completion Request form from your supervisor/hiring manager,  you will receive email communication from us with next steps to complete your Form I-9 and other required paperwork.
3. You will be required to bring the following: original, unexpired document(s) with you to complete your paperwork; you can bring one selection from List A or one selection from List B along with one selection from List C. Photocopies, faxed-in documents, and/or photos of the original documents are not accepted.  Here is the list of Acceptable Documents for Form I-9.  If you are completing the Form I-9 remotely, an adult over the age of 18 must be present in your household to confirm your identity.
4. Once all your paperwork is completed, you will receive further instructions on completing a Form W-4 and a background screening (if required).
5. Do not start working and/or any training until you receive a hire confirmation email from our office. Both you and your supervisor will be notified via email when you can begin your employment.
6.  You will receive an email with instructions for reporting work hours, setting up direct deposit, and how to get paid.
   • Bi-Weekly Payroll Schedule 2024
   • Kronos Timecard Student User Guide

We strongly encourage student employees to set up direct deposit as a method of payment.  Here are the benefits of signing up for direct deposit:

• ​​Quick - Your money is electronically transferred to your account and is available on the date expected. With Direct Deposit your money is ready to use on payday.
• Safe - Direct Deposit puts money in your account on time, every time. There is nothing to get lost or delayed in the mail.
• Easy - Easy to set up
• Secure - Worries about lost, stolen or misplaced checks are virtually eliminated. Your pay is deposited even if you're on vacation, sick or out of town.
• Help the Environment - As a bonus, you'll be a partner in helping to reduce the negative impact on the planet.

Here are the steps to set up/edit direct deposit:

1. Log on to your WaveNet page
2. On the top of the WaveNet homepage, click on the “Employee” tab
3. Click on “Employee Self Service”
4. A new tab should open on your browser.  Under this new tab, click on “Payroll” (be sure to disable the pop-up blocker on your browser so that you can access the new tab).
5. Click on the “Direct Deposit” icon
6. To add a new account click the “+” button.
7. Under “Nickname”, please create a nickname for the particular account that you are adding.  For example, “My Bank of America Checking Account” or “My Chase Savings”.  Setting up a nickname is optional.
8. Under “Payment Method”, please make sure that “Direct Deposit” is selected
9. Type in your routing number and account number (NOTE: your routing number and account number are NOT the numbers on your debit card/ATM card.  This is a common mistake made by many individuals.  Please make sure that you get the correct numbers for your bank.) These numbers can be found in your banking app or on paper checks
10. For Account Type, select if the account is a “Checking” or “Savings” account
11. For “Deposit Type”, put down “Remaining Balance”
12. Click “Submit"

Note: if you are making changes/edits to your direct deposit information, please note that the site allows only 1 edit per day for security purposes.