Add Participants to a Course or Project Site

What Does It Do?

Allows an instructor to add participants to a site.

How You Can Use It

  • Add a Teaching Assistant
  • Add a Guest Speaker
  • Add an Instructor


It's easy to add a user to your course or project site, such as a teaching assistant, guest participant, or librarian. You can add people on the Pepperdine network as well as anyone outside of Pepperdine who has a valid email address.

REMINDER: You do not need to add officially enrolled students to a class site. All registered students are automatically enrolled each business day. Updates happen at 8:00 AM and 4:00 PM Pacific time.

  1. Click the tab for your course or project site, or click the "Sites" menu at the top right and click the desired site.
  2. Click "Site Info" in the left tool menu.
  3. Click "Add Participants."
  4. To add Pepperdine University users (faculty, staff, or students):
    • It's best to enter the person's NetworkID or network username (e.g. jdoe) in the "Other Official Participants" box. You may also add their formal email address (e.g. or  NOTE: The email address will not work.
    • To add multiple people, simply enter each person on a separate line. No punctuation is necessary.
  5. To add outside users:
    • Enter the person's outside email address in the "Non-official Participants" box.
  6. Select whether to "Assign all users to the same role" or "Assign each participant a role individually."
  7. Select whether the new participants will be "Active" (can view the site) or "Inactive" (cannot view the site).
  8. Click "Continue."
  9. Select the role(s) for the participant(s):
    • Course Sites
      • Instructor (can read, revise, delete, and add both content and participants to the site)
      • Librarian (can view Syllabus and add items to Resources)
      • Student (can read content and add content to a site where appropriate)
      • Support (same access as Instructor to provide technical support)
      • TA - All Access (same access as Instructor to assist in all areas)
      • Teaching Assistant (assigned access by Instructor to select areas; requires professor to set permissions in each tool for additional privileges)
    • Project Sites
      • Access (equivalent to Student)
      • Assist (equivalent to Teaching Assistant for assigned access to select areas)
      • Maintain (equivalent to Instructor)
  10. Click "Continue."
  11. Select whether to send a notice to the users that they have been added to the site. If participants are new "outside" users, the system will automatically send them an activation email to verify their account, enter name details, and choose a password.
  12. Click "Continue."
  13. Review the information for accuracy. Use the "Back" option if you need to make any corrections.
  14. Click "Finish" to add the participants.

Finding Official Pepperdine NetworkIDs

The best method to add an official Pepperdine community member to a class or project site is with the person's NetworkID or network username (e.g. jdoe).

  1. Launch Pepperdine Email.
  2. Below the Pepperdine Logo, click the word "Mail" and then select "Contacts."
    Image of Pepperdine Mail drop-down list to select Contacts
  3. In the left navigation, click "Directory."
    Image of Directory link in left menu of Contacts
  4. At the top, enter the name of the desired contact in the search box and then click the search icon.
  5. Under the "Domain Contacts" label, look for the best matches for your search and click the appropriate name.
    Image of domain contact matches from a user search
  6. Scroll down and look below the "Directory profile" heading.
  7. You'll see the official email address, NetworkID (pep/NetworkID), and Campus-wide ID (pep/CWID).
  8. Use the NetworkID when adding participants into a class site for the best result.
    Image of Contact card directory profile and the NetworkID

NOTE: It is the responsibility of the instructor of record to add any teaching assistants or unofficial co-instructors into the class site. The process is very easy, following the instructions above. If the instructor of record is somehow unable to do so due to special circumstances, then the instructor's school support representative can assist but the request must either come directly from the instructor of record or the school department responsible for the class; requests must be made in writing from the user's official Pepperdine University email address to the person's departmental support group. Requests made by the teaching assistant cannot be honored for security purposes.

See Also


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