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Add Participants to a Course or Project Site

What Does It Do?

Allows and instructor to add participants to a site.

How You Can Use It: 

  • Add a Teaching Assistant
  • Add a Guest Speaker
  • Add an Instructor



It's easy to add a user to your course or project site, such as a teaching assistant, guest participant, or librarian. You can add people on the Pepperdine network as well as anyone outside of Pepperdine who has a valid email address.

REMINDER: You do not need to add officially enrolled students to a class site. All registered students are automatically enrolled each business day. Updates happen at 8:00 AM and 4:00 PM Pacific time.

  1. Click the tab for your course or project site, or click the "Sites" menu at the top right and click the desired site.
  2. Click "Site Info" in the left tool menu.
  3. Click "Add Participants."
  4. To add Pepperdine University users (faculty, staff, or students):
    • It's best to enter the person's NetworkID or network username (e.g. jdoe) in the "Other Official Participants" box. You may also add their formal email address (e.g. First.Last@pepperdine.edu or First.M.Last@pepperdine.edu).  NOTE: The email address username@pepperdine.edu will not work.
    • To add multiple people, simply enter each person on a separate line. No punctuation is necessary.
  5. To add outside users:
    • Enter the person's outside email address in the "Non-official Participants" box.
  6. Select whether to "Assign all users to the same role" or "Assign each participant a role individually."
  7. Select whether the new participants will be "Active" (can view the site) or "Inactive" (cannot view the site).
  8. Click "Continue."
  9. Select the role(s) for the participant(s):
    • Course Sites
      • Instructor (can read, revise, delete, and add both content and participants to the site)
      • Librarian (can view Syllabus and add items to Resources)
      • Student (can read content and add content to a site where appropriate)
      • Support (same access as Instructor to provide technical support)
      • TA - All Access (same access as Instructor to assist in all areas)
      • Teaching Assistant (assigned access by Instructor to select areas; requires professor to set permissions in each tool for additional privileges)
    • Project Sites
      • Access (equivalent to Student)
      • Assist (equivalent to Teaching Assistant for assigned access to select areas)
      • Maintain (equivalent to Instructor)
  10. Click "Continue."
  11. Select whether to send a notice to the users that they have been added to the site. If participants are new "outside" users, the system will automatically send them an activation email to verify their account, enter name details, and choose a password.
  12. Click "Continue."
  13. Review the information for accuracy. Use the "Back" option if you need to make any corrections.
  14. Click "Finish" to add the participants.

Finding Official Pepperdine NetworkIDs

The best method to add an official Pepperdine community member to a class or project site is with the person's NetworkID or network username (e.g. jdoe).

  • Google:  Launch Google Mail in your web browser.  Below the Pepperdine logo, click the word "Mail" and then select "Contacts" from the drop down menu.  In the left navigation, click "Directory." In the white search bar at the top, enter the name of the desired contact and press "Enter/Return" or click the blue magnifying glass icon.  Either the exact match will display or a list of similar matches.  If a list displays, click the name of the desired individual.  On the contact card near the bottom, look for the heading "Directory profile."  The individual's name, formal email address, NetworkID, and Campus-wide ID (CWID) should be listed.

NOTE: It is the responsibility of the instructor of record to add any teaching assistants or unofficial co-instructors into the class site. The process is very easy, following the instructions above. If the instructor of record is somehow unable to do so due to special circumstances, then the instructor's school support representative can assist but the request must either come directly from the instructor of record or the school department responsible for the class; requests must be made in writing from the user's official Pepperdine University email address to the person's departmental support group. Requests made by the teaching assistant cannot be honored for security purposes.

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