Skip to main content
Pepperdine | Community

Moving and Event Setup Services

 

Event Setup Services

Event setup services are provided free of charge during regular business hours, Monday-Friday from 8 am-5 pm, to the University community. Any events set up outside of the regular schedule will be recharged to the department planning the event. Resources for event setups consist of tables, chairs, canopies, and stages. Because these resources are limited, events should be booked and scheduled well in advance, typically two weeks before the planned event. 

Student-sponsored events require prior approval via the Student Affairs office.

Please reserve your event location in 25live to avoid conflicts with other departments that have already reserved that location. 

 

The Set Up team requires a two-week advance notice to accommodate requests for services.


                                                                  Event Setup Form

  

Setup Services

Provide chairs and tables for pre-set up and after-event removal by submitting a setup form (see below). 
Provide canopies in limited (first-come, first-served) quantities.
Call us at 310.506.4101 or email warehouse.services@pepperdine.edu if you need assistance in designing and configuring your event.
Other event-related services usually require advance notice, either by phone or internal documentation, and are listed, with contact information below. 

Calabasas Events.

For any events taking place in the Calabasas Campus, you must notify Crystal Cabral (crystal.cabral@pepperdine.edu) at least one business week in advance of the event.
 

Food/Linen Services

Audio Visual Services 

Room/Building/Site Reservation  

DFS Customer Care Desk 

 

 

Moving Equipment, Furniture, & Miscellaneous

Overview

Campus Operations are provided free of charge on behalf of official University business. Moves are conducted using professional equipment required to safely and securely handle University furnishings and equipment.

Resources are limited and require sufficient advance notice of move requests. Move requests must be reviewed by the moving staff to evaluate and estimate the full extent of the move. 

The Moving team requires a two-week advance notice in order to accommodate requests for services.

Move Request Form

 

On-Campus Transporting Services

Material handling staff are available for picking up material for shipping via common carrier from the Central Receiving dock at the Malibu campus. Please provide sufficient advance notice via the University internal requisition process in order for your request to be handled properly.

Off Campus Services (Prior Approval Required)

Management pre-approval is required for off-campus projects. A minimal mileage fee will be billed for vehicle usage and possible staff overtime charges. Contact Campus Operations management prior to any established plans and schedules. The University internal requisition must be submitted along with approval.

Non-University Related Moving Services:

For moving or storage services that are unrelated to official University business, the following listing is provided to help locate some available resources:

DISCLAIMER: This information is provided on an "as is" basis and the University makes no representations, express or implied, as to the accuracy, currency, or completeness of the information. The inclusion of a listing does not constitute the University's endorsement of the products or services. There is no assumed responsibility or fiduciary agreements between the University and suggested vendors. There are no guaranteed cost reductions due to past business with these companies, so no assumptions should be made regarding pricing.

Office Move Guidelines

The following information has been prepared to facilitate office moves for office occupants as well as the Pepperdine University moving crew. 

  Planning

Notify all involved parties in advance of the planned move date. These departments may include:

  1. Information Technology for disconnection, relocation, and reconnection of all computer equipment.
  2. Telephone Services for the relocation of phone service and changes in University directory.
  3. Mail Services/Central Receiving/Warehouse Services for mail and parcel redirection.
  4. Facilities Management and Planning for painting, cleaning, hanging of pictures, or for connecting furniture to walls.
  5. Moving staff for the relocation of furniture and boxes.
  Packing

Office occupants are responsible for the packing of their belongings. It is recommended that occupants move any fragile personal items.

  Boxes

Boxes may be obtained through Warehouse Services and should be requested with a requisition well in advance. All boxes should be taped on top and bottom (the folding of flaps will result in spills, and we recommend tape only). The packing of books and paper should be limited to boxes no larger than 12x12x18.

  Labeling

All furniture and boxes should be labeled with the occupant(s)’ name and new location. Furniture may be labeled with masking tape. Boxes should be marked on the side. Providing a map of how furniture should be arranged at the new location is always beneficial.

  Furniture

Desks, credenzas, supply or storage cabinets, and bookcases should be completely empty. Vertical file cabinets do not have to be empty. Lateral file cabinets larger than two drawers should have the top two drawers empty, but the bottom two drawers may remain full. Wood file cabinets should be completely empty, as they cannot withstand the stress of being moved with their contents. Lock all pieces of furniture that can be locked.

  Pictures, Maps, Bulletin, and/or White Boards

Picture, maps, bulletin boards, and whiteboards need to be uninstalled by the Facilities Management and Planning carpenters shop and be reinstalled by the same. Clearly mark these items if you want them to move with you.

  Plants

Label potted plants. (Do not water plants within a couple of days of your move.)

  After the Move

Your first concern will be to get unpacked and back to working status as soon as possible. As you unpack, break down boxes and stage them in a central area. Warehouse Services will pick them up for reuse (we do not provide credit for reusable materials). When staging boxes, always stack them on their sides (not flat on top of one another), to prevent a slip and fall hazard.

Moving is a difficult and stressful time. Accordingly, only people directly involved in the move should be present on move day. With patience and understanding, moves can be accomplished in a timely and efficient manner.

 

Moving:

Award Moving & Storage, United Van Lines

2589 Calcite Circle
Thousand Oaks
Phone: 805.495.8444

Full moving services including equipment, staff, and vehicles.

Located near the intersection of Wendy Drive and Tourmaline.

Storage Services Overview

Campus Operations provides storage services at the Calabasas Warehouse. Due to limited storage resources at the University, a storage policy has been established to use this external facility, where storage is provided for no longer than six months and, in some instances, up to 12 months.

View Storage Policy


A University internal requisition must be submitted Storage Request form to request storage. The form must contain a comprehensive inventory and description of what is to be stored, which the requester must prepare in advance of transport to storage. It is the responsibility of the requestor to pack and mark materials appropriately (3 of 12, etc.). Warehouse Services is not responsible for contents not properly prepared for storage.