What Does It Do?

The Gradebook tool in Courses offers a secure way for instructors to input, manage, and share course grade information with students.

Quick Links:


Add a Gradebook Category

You can add categories to organize items within your gradebook. The categories offer clear headings for student activities, such as "Assignments," "Participation," "Quizzes," etc. Additionally, you can enable weighting. With weighting, the gradebook will automatically calculate grades based on the category percentages that you specify.

  1. In the Gradebook, click "Settings."
    gradebook setting menu image
  2. Click "Categories & Weighting."
    gradebook categories screen image
  3. You can choose "No Categories," "Categories," or "Categories & Weighting."
  4. To add categories, enter the category name in the empty field. Click "Add a Category" to add more fields.
  5. If you have selected "Categories & Weighting," add in the percentage weight for each category.  The running total will be calculated at the bottom to help you reach 100%.
    gradebook weighting screen image
  6. Click "Save Changes" at the bottom when finished.

Add a Gradebook Item

  1. In the Gradebook, click "Add Gradebook Item."
    add gradebook item image
  2. In the popup window, enter item "Title," "Point Value," and (optional) "Due Date."
    add gradebook items window image
  3. Select or deselect "Release item to students?" and/or "Include item in course grade calculations?" if you would like your students to see this score and have this score count towards their total grade.
  4. Click "Create"  when finished.

Grade a Gradebook Item

To Enter or Edit a Student Grade

  1. Click the corresponding cell for the student and the activity.
  2. Enter the points earned. Press "Enter," "Tab," or use any arrow key to save the grade.

Add Comments

You can add private comments to individual student scores to give feedback.

  1. Select the bottom right corner of a student's grade and click the arrow icon.
  2. Click "Add/Edit Comment."
    add comments menu image
  3. Enter your comments and click "Save Comment."
    gradebook student comment window image
  4. The "speech bubble" icon indicates the presence of a comment with a student score.
    speech bubble icon


End of Term Considerations

Set Zero Score for Empty Cells

Professors must assign a 0 to missed tests, assignments, or other "Gradebook" items. There is a one-click option to accomplish this at the end of the semester. Below the "Course Grade" heading, click the drop-down menu and select "Set Zero Score for Empty Cells."

gradebook image set zero for empty cells

Course Grade Override

Professors can override the current course grade for any student. For a specific student, click the drop-down menu for the course grade and select "Course Grade Override."

gradebook image override existing grade

Seaver College WP/WF

When a student drops or withdraws (W) from a course, the person's name is removed from the class roster. None of the person's data is deleted, but the student is "dropped" and his/her name will no longer appear in the class roster and the person no longer has access to the site.

Seaver College has an extended withdraw period that requires a grade determination of "WP" (withdraw with passing grade) or "WF" (withdraw with failing grade). When a student withdraws during this period, the student's name remains in the official site participant list, but his/her status is marked as "Inactive."  This status hides the site from the student and hides the student's name from all site tools (such as Gradebook, Assignments, Tests & Quizzes, etc.). This special status also makes it easy for the professor to temporarily turn the student "active" again to view the past grade activity.

If a professor needs to determine whether a student earned a "WP" or "WF" grade, then the professor will follow these simple steps:

  1. Go to the class and click "Site Info." 
  2. Find the name of the student in the participant list.
  3. Change the student's status from "Inactive" to "Active."
  4. Scroll down and click "Update Participants."
  5. Visit Gradebook or any other tool to review the student's previous activity and determine the person's grade status at the time the student withdrew. Any grade other than an "F" is considered a passing grade, and thus "WP."
  6. Once done, return to "Site Info" and change the student's status back to "Inactive" and then click "Update Participants."

Other Reminders:

  • Items linked from the "Assignments" and "Tests & Quizzes" tools will be reflected in the Gradebook, but cannot be edited in the Gradebook.  Please go to those specific tools to manage student scores.
  • If you plan to grade discussion topics in "Forums," always create "gradebook items" first, and then link them to the specific topics in the "Forums" tool. Please be aware that it can take approximately 30 seconds after you have created a gradebook item for its title to be available within "Forums."  Refresh your browser if necessary.
  • The Gradebook will first order items chronologically and then by alpha-numeric sorting based on the title in the student view. We recommend that if you want to maintain a specific order for your students, you should name your Gradebook items by number. For example: "Paper 01," "Paper 02," etc.
  • For items with an existing numbering technique, we recommend using a leading zero.  For example: "Week 01: The Kennedy-Nixon Television Debate" instead of "Week 1: The Kennedy..." 

See Also

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