What Does It Do?

The Gradebook tool in Courses offers a secure way for instructors to input, manage, and share course grade information with students.

How You Can Use It

  • Structure and categorize your grading system so that activity scores reflect a proper weighting formula
  • Securely share progress with students throughout the tenure of the course
  • Excuse grades for students as appropriate

Quick Links:


Add a Gradebook Category

You can add categories to organize items within your gradebook. The categories offer clear headings for student activities, such as "Assignments," "Participation," "Quizzes," etc. Additionally, you can enable weighting. With weighting, the gradebook will automatically calculate grades based on the category percentages that you specify.

  1. In the Gradebook, click "Settings."
    Sakai 12 Gradebook Tool Settings Tab Image
  2. Click "Categories & Weighting."
    Sakai 12 Gradebook Settings Options Image
  3. You can choose "No Categories," "Categories," or "Categories & Weighting."
  4. If you have selected "Categories & Weighting," type in the category names and the percentage weight for each category.  The running total will be calculated at the bottom to help you reach 100%. Click "Add a category" to add additional categories. 
    Sakai 12 Gradebook Category Options Image
  5. Click "Save Changes" at the bottom when finished.
    Sakai 12 Gradebook Tool Save Changes Image

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Add a Gradebook Item

  1. In the Gradebook, click "Add Gradebook Item."
    Sakai 12 Gradebook Add Gradebook Item Image
  2. In the popup window, enter item "Title," "Point Value," and (optional) "Due Date."
    Sakai 12 Gradebook Add Item Settings Image
  3. Select or deselect "Release item to students?" and/or "Include item in course grade calculations?" if you would like your students to see this score and have this score count towards their total grade.
  4. Click "Create" when finished.

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Grade a Gradebook Item

To Enter or Edit a Student Grade

  1. Click the cell corresponding to the activity (column) and student (row).
  2. Enter the points earned. 
  3. Press "Enter," "Tab," or use any arrow key to save the grade.

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Add Comments

You can add private comments to individual student scores to give feedback.

  1. Select the bottom right corner of a student's grade and click the arrow icon.
  2. Click "Add/Edit Comment."
    Sakai 12 Gradebook Tool Add Edit Comment Image
  3. Enter your comments and click "Save Comment."
    Sakai 12 Gradebook Save Comment Image
  4. The "speech bubble" icon inside a cell indicates the presence of a comment with a student score. Click the "speech bubble" icon to view your comment!
    Sakai 12 Gradebook Comment Bubble Image

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Excuse/Include Gradebook Item

This feature allows you to manually exclude, or include, a gradebook item from factoring into a student's final grade in a course. This feature is particularly helpful when a score has been recorded, but needs to be excluded on a case-by-case basis.

  1. Select the bottom right corner of a student's grade and click the arrow icon.
  2. Click "Excuse/Include Grade."Sakai Gradebook Exclude Or Include Grade Image
  3. The previously entered score will then become crossed out. Note: a crossed-out calculator icon also reflects that the score will not be factored into the student's final grade.
    Sakai Gradebook Excused Grade Image
  4. (Optional) If needed, instructors can include an excused score by following steps 1–2 immediately above. 

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This feature allows site participants to view high level statistics for individual assignments (i.e. "activities") or course grades in a site.

  1. In the Gradebook tool, click "Settings."Sakai Gradebook Settings Image

  2. Under the "Statistics" dropdown, select any of the options below:
    1. "Display assignment statistics to students" - This allows students to view statistics for all individual gradebook items only.
    2. "Display course grade to students" - This allows students to view statistics for total class grades. Note: "Display final course grade to students" must be enabled before students will be able to view course grade statistics. To enable this, navigate to "Settings," and click the "Grade Release Rules" drop-down to reveal this feature.Sakai Gradebook Statistics Options Image
  3. Once selected, students can view the correlating statistics by clicking the graph icon shown next to each line item in the Gradebook.Sakai Gradebook Student Statistics Option View Image

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End of Term Considerations

Set Zero Score for Empty Cells

Professors must assign a 0 to missed tests, assignments, or other "Gradebook" items. There is a one-click option to accomplish this at the end of the semester.

  1. Within the "Course Grade" header column, click the drop-down arrow and select "Set Zero Score for Empty Cells."Sakai 12 Gradebook Tool Set Zero Score Image
  2. Click "Update." Note: This action cannot be undone.Sakai 12 Gradebook Tool Set Zero Score Update Image

Course Grade Override

Professors can override the calculated course grade for any particular student.

  1. For a specific student, click the corresponding drop-down arrow within the course grade column and select "Course Grade Override."Sakai 12 Gradebook Tool Course Grade Override Image
  2. Specify the letter grade with which to override the calculated grade. Then click "Save Course Grade Override."Sakai 12 Gradebook Tool Course Grade Override Save Image

Course Grade Distribution

Professors can see the overall course grade distribution and common statistics.

  1. Click "Settings."
  2. Click "Grading Schema."
  3. Next to the grading schema table is a chart of your course grade distribution. Below the chart you will find statistics like average, median, highest, lowest, and count.

Seaver College WP/WF

When a student drops or withdraws (W) from a course, the person's name is removed from the class roster. None of the person's data is deleted, but the student is "dropped" and his/her name will no longer appear in the class roster and the person no longer has access to the site.

Seaver College has an extended withdraw period that requires a grade determination of "WP" (withdraw with passing grade) or "WF" (withdraw with failing grade). When a student withdraws during this period, the student's name remains in the official site participant list, but his/her status is marked as "Inactive."  This status hides the site from the student and hides the student's name from all site tools (such as Gradebook, Assignments, Tests & Quizzes, etc.). This special status also makes it easy for the professor to temporarily turn the student "active" again to view the past grade activity.

If a professor needs to determine whether a student earned a "WP" or "WF" grade, then the professor will follow these simple steps:

  1. Go to the class and click "Site Info."Sakai 12 Site Info Tool Image
  2. Go to the "Manage Participants" tab in the top of the page.
  3. Find the name of the student in the participant list.
  4. Change the student's status from "Inactive" to "Active."Sakai 12 Site Info Active Image
  5. Scroll down and click "Update Participants."Sakai 12 Site Info Update Participants
  6. Visit Gradebook or any other tool to review the student's previous activity and determine the person's grade status at the time the student withdrew. Any grade other than an "F" is considered a passing grade, and thus "WP."
  7. Once done, return to "Site Info" and change the student's status back to "Inactive" and then click "Update Participants."

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Important Tips and Reminders:

  • Avoid data loss! When inputting scores, be sure you have closed out of other Courses browser tabs and windows. If you have more than one Courses browser tab or window open, it could prevent data from being saved accurately. 
  • Items linked from the "Assignments" and "Tests & Quizzes" tools will be reflected in the Gradebook, but cannot be edited in the Gradebook.  Corresponding cells for these items will always contain a "lock" icon indicating as such (see image directly below). Please go to those specific tools to manage student scores.Sakai 12 Gradebook Tool Lock Icon
  • If you plan to grade discussion topics in "Forums," always create "gradebook items" first, and then link them to the specific topics in the "Forums" tool. Please be aware that it can take approximately 30 seconds after you have created a gradebook item for its title to be available within "Forums."  Refresh your browser if necessary.
  • The Gradebook will first order items chronologically and then by alpha-numeric sorting based on the title in the student view. We recommend that if you want to maintain a specific order for your students, you should name your Gradebook items by number. For example: "Paper 01," "Paper 02," etc.
  • For items with an existing numbering technique, we recommend using a leading zero.  For example: "Week 01: The Kennedy-Nixon Television Debate" instead of "Week 1: The Kennedy..." 

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See Also

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