What Does It Do?

The Gradebook tool in Courses offers a secure way for instructors to input, manage, and share course grade information with students.

Quick Links:


Add a Gradebook Category

You can add categories to organize items within your gradebook. The categories offer clear headings for student activities, such as "Assignments," "Participation," "Quizzes," etc. Additionally, you can enable weighting. With weighting, the gradebook will automatically calculate grades based on the category percentages that you specify.

  1. In the Gradebook, click "Settings."
    Sakai 12 Gradebook Tool Settings Tab Image
  2. Click "Categories & Weighting."
    Sakai 12 Gradebook Settings Options Image
  3. You can choose "No Categories," "Categories," or "Categories & Weighting."
  4. If you have selected "Categories & Weighting," type in the category names and the percentage weight for each category.  The running total will be calculated at the bottom to help you reach 100%. Click "Add a category" to add additional categories. 
    Sakai 12 Gradebook Category Options Image
  5. Click "Save Changes" at the bottom when finished.
    Sakai 12 Gradebook Tool Save Changes Image

Add a Gradebook Item

  1. In the Gradebook, click "Add Gradebook Item."
    Sakai 12 Gradebook Add Gradebook Item Image
  2. In the popup window, enter item "Title," "Point Value," and (optional) "Due Date."
    Sakai 12 Gradebook Add Item Settings Image
  3. Select or deselect "Release item to students?" and/or "Include item in course grade calculations?" if you would like your students to see this score and have this score count towards their total grade.
  4. Click "Create" when finished.

Grade a Gradebook Item

To Enter or Edit a Student Grade

  1. Click the cell corresponding to the activity (column) and student (row).
  2. Enter the points earned. 
  3. Press "Enter," "Tab," or use any arrow key to save the grade.

Add Comments

You can add private comments to individual student scores to give feedback.

  1. Select the bottom right corner of a student's grade and click the arrow icon.
  2. Click "Add/Edit Comment."
    Sakai 12 Gradebook Tool Add Edit Comment Image
  3. Enter your comments and click "Save Comment."
    Sakai 12 Gradebook Save Comment Image
  4. The "speech bubble" icon inside a cell indicates the presence of a comment with a student score. Click the "speech bubble" icon to view your comment!
    Sakai 12 Gradebook Comment Bubble Image

End of Term Considerations

Set Zero Score for Empty Cells

Professors must assign a 0 to missed tests, assignments, or other "Gradebook" items. There is a one-click option to accomplish this at the end of the semester.

  1. Within the "Course Grade" header column, click the drop-down arrow and select "Set Zero Score for Empty Cells."Sakai 12 Gradebook Tool Set Zero Score Image
  2. Click "Update." Note: This action cannot be undone.Sakai 12 Gradebook Tool Set Zero Score Update Image

Course Grade Override

Professors can override the calculated course grade for any particular student.

  1. For a specific student, click the corresponding drop-down arrow within the course grade column and select "Course Grade Override."Sakai 12 Gradebook Tool Course Grade Override Image
  2. Specify the letter grade with which to override the calculated grade. Then click "Save Course Grade Override."Sakai 12 Gradebook Tool Course Grade Override Save Image

Course Grade Distribution

Professors can see the overall course grade distribution and common statistics.

  1. Click "Settings."
  2. Click "Grading Schema."
  3. Next to the grading schema table is a chart of your course grade distribution. Below the chart you will find statistics like average, median, highest, lowest, and count.

Seaver College WP/WF

When a student drops or withdraws (W) from a course, the person's name is removed from the class roster. None of the person's data is deleted, but the student is "dropped" and his/her name will no longer appear in the class roster and the person no longer has access to the site.

Seaver College has an extended withdraw period that requires a grade determination of "WP" (withdraw with passing grade) or "WF" (withdraw with failing grade). When a student withdraws during this period, the student's name remains in the official site participant list, but his/her status is marked as "Inactive."  This status hides the site from the student and hides the student's name from all site tools (such as Gradebook, Assignments, Tests & Quizzes, etc.). This special status also makes it easy for the professor to temporarily turn the student "active" again to view the past grade activity.

If a professor needs to determine whether a student earned a "WP" or "WF" grade, then the professor will follow these simple steps:

  1. Go to the class and click "Site Info."Sakai 12 Site Info Tool Image
  2. Find the name of the student in the participant list.
  3. Change the student's status from "Inactive" to "Active."Sakai 12 Site Info Active Image
  4. Scroll down and click "Update Participants."Sakai 12 Site Info Update Participants
  5. Visit Gradebook or any other tool to review the student's previous activity and determine the person's grade status at the time the student withdrew. Any grade other than an "F" is considered a passing grade, and thus "WP."
  6. Once done, return to "Site Info" and change the student's status back to "Inactive" and then click "Update Participants."

Other Reminders:

  • Items linked from the "Assignments" and "Tests & Quizzes" tools will be reflected in the Gradebook, but cannot be edited in the Gradebook.  Corresponding cells for these items will always contain a "lock" icon indicating as such (see image directly below). Please go to those specific tools to manage student scores.Sakai 12 Gradebook Tool Lock Icon
  • If you plan to grade discussion topics in "Forums," always create "gradebook items" first, and then link them to the specific topics in the "Forums" tool. Please be aware that it can take approximately 30 seconds after you have created a gradebook item for its title to be available within "Forums."  Refresh your browser if necessary.
  • The Gradebook will first order items chronologically and then by alpha-numeric sorting based on the title in the student view. We recommend that if you want to maintain a specific order for your students, you should name your Gradebook items by number. For example: "Paper 01," "Paper 02," etc.
  • For items with an existing numbering technique, we recommend using a leading zero.  For example: "Week 01: The Kennedy-Nixon Television Debate" instead of "Week 1: The Kennedy..." 

See Also

<< back to Faculty Guides for Courses