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Faculty WaveNet Guide: Class Management

Overview

On this page, you will find guides on how to utilize class management services on the WaveNet system.  Click the appropriate links below for step-by-step instructions on how to view class rosters, post grades, and complete other essential tasks.

Quick Links


View Class Roster and Photo Roster

  1. In WaveNet, select the Faculty Tab. Under the "Faculty Services" section, select the "Faculty Center" link.
  2. Verify that the correct academic term is selected. If necessary, click "Change Term."
  3. On the Faculty Center tab, click the Class Roster icon to the left of the specific class you wish to view.
    Class roster icon
  4. You can view individual photos of the students enrolled in your class by clicking the Person icon to the left of an individual student's ID in your class roster. You can also view photos of your students by clicking on the "Photo Roster" toward the top of the page. Note: The individual photo page lists additional details for the student, including Emergency Contact information.
    View photos of students
  5. To return to the Faculty Center, click the "Return" button at the bottom of the page, then select the "Faculty Center" tab. Otherwise, to end your WaveNet session, click "Logout" in the upper right corner of the screen. Close your browser window.

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Print Class Photo Roster

  1. In WaveNet, select the Faculty Tab. Under the "Faculty Services" section, select the "Faculty Center" link.
  2. Verify that the correct academic term is selected. If necessary, click "Change Term."
  3. To view your class roster, click the Class Roster icon to the left of the specific class you wish to view.
    View class roster
  4. Click the "Photo Roster" button located toward the top of the page.
    Photo Roster button
  5. Click in a white space and drag to highlight the photo roster. At the top of your browser, click File > Print. Note: When your options box pops up, verify that you are only printing the selected frame. Click "Ok" or "Print" to print your roster.
  6. To return to the Faculty Center, click "Return" at the bottom of the page.  Otherwise, to end your WaveNet session, click "Logout" in the upper right corner of the screen. Close your browser window.

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Download Class Roster to Excel

  1. In WaveNet, select the Faculty Tab. Under the "Faculty Services" section, select the "Faculty Center" link.
  2. Verify that the correct academic term is selected. If necessary, click "Change Term."
  3. To view your class roster, click the Class Roster icon
    class_roster_icon
    to the left of the specific class you wish to view.
  4. When the selected roster pops up, click the download icon in the table heading. If your pop-up blocker is enabled you may need to press CTRL while clicking the icon.
    PeopleSoft download icon
  5. When prompted by your web browser, click the "Open" button. An Excel spreadsheet will appear. Click File > Save As to save the file to your computer. Note: If you cannot download the spreadsheet be sure your pop-up blocker is disabled.
  6. To return to the Faculty Center, click the "Faculty Center" tab at the top of the page. Otherwise, to end your WaveNet session, click "Logout" in the upper right corner of the screen. Close your browser window.

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Email Students in WaveNet

  1. In WaveNet, select the Faculty Tab. Under the "Faculty Services" section, select the "Faculty Center" link.
  2. Verify that the correct academic term is selected.  If necessary, click "Change Term."
  3. To view your class roster, click the Class Roster icon to the left of the specific class you want to view.
    Class roster icon
  4. To email all students, scroll down to the bottom of the roster and click the "Notify All Students" button.  Type your message into the subsequent email form and click the "Send Notification" button.
  5. To email specific students, click the checkbox next to the names of the students you wish to contact.  Scroll down to the bottom of the roster and click the "Notify Selected Students" button.  Type your message into the subsequent email form and click the "Send Notification" button.
  6. To return to the Faculty Center, click the "Faculty Center" tab at the top of the page.  Otherwise, to end your WaveNet session, click "Logout" in the upper right corner of the screen.  Close your browser window.

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Submit Final Course Grades

  1. In WaveNet, select the Faculty Tab. Under the "Faculty Services" section, select the "Faculty Center" link.

  2. Verify that the correct academic term is selected. If necessary, click "Change Term."

  3. Click the Grade Roster icon to the left of the link of the specific class you wish to submit final grades for. Grade Roster

  4. For each student, select the appropriate grade from the Roster Grade drop down menu to the right of their name.  Use caution when assigning grades. The grades are listed in alphabetical order, not in score order.  For example, the letter grade "B" appears before the "B+" in the list.  Grades for Incomplete ("I"), Withdraw-Pass ("WP"), and Withdraw-Fail ("WF") are special grades.  Consult with your program office or the Registrar's Office for more information.

    grade roster
  5. After all the grades have been entered, click the "Save" button at the bottom of the roster.  The status column will show a status of "Pending" until the Registrar's Office has posted the grades.  Verify that the grade(s) you assigned are accurate.  You may make changes on the grade roster until the grades have been posted.

    grade roster save
  6. Each night during the grading period, the system will automatically post all saved grades.  After your grades have been posted, your roster will note a new "Posted" status in the Status column.  Once grades have been posted, you will be unable to make any changes online, and must contact the Registrar's Office to submit a grade adjustment form.  If you accidentally assign an incorrect grade to a student, you must notify the Registrar's Office immediately.  Please contact Eva Reid, grade services supervisor, by email at eva.reid@pepperdine.edu or by phone at 310.506.6151.

    grade roster posted
  7. To return to the Faculty Center, click the "Faculty Center" tab at the top of the page.  Otherwise, to end your WaveNet session, click "Logout" in the upper right corner of the screen. Close your browser window.

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Class Roster Audit

  1. In WaveNet, select the Faculty Tab. Under the "Faculty Services" section, select the "Faculty Center" link.
  2. Verify that the correct academic term is selected. If necessary, click "Change Term."
  3. Within the "My Schedule" tab, click the "Class Roster Audit" icon to the left of the specific class you wish to review.
    Class roster Audit
  4. Note: The Class Roster Audit icon will only be available during specified times set by your respective school. The Class Roster Audit page displays real-time enrollment information for your course.
    class roster audit course
  5. Review the Class Roster Audit and confirm that it reflects your current course attendance by selecting an appropriate action in the Requested Action column.  If a student on the roster is attending your course, you may leave the default "Confirm" action selected (note that the roster defaults to a "Confirm" status for all students).  If a student on the roster has never attended your course, select a "Drop" action.  If there are no changes, click the "Submit" button (which will "Confirm" all listed students).
    class roster audit action
  6. If a student is attending your course but is not listed on the roster, click the "Add Student" button at the top or bottom of the roster.
  7. When clicking the "Add Student" button, a new row is added to the grid.  Enter the CWID/Empl ID of the student whom you wish to add to your course, or click the magnifying glass icon in the Empl ID field to look up the student by name.
    class roster audit look up student
  8. Use the Instructor Comments box towards the top to add any notes regarding your submission. Notes will be reviewed by the Registrar's Office.
    class roster audit instructor comments
  9. Once you have indicated a Requested Action for all students, click the "Submit" button to submit your Class Roster Audit to the Registrar's Office for processing.  Once submitted, you will receive a confirmation message.  Note that clicking the "Save" button will only save changes to your Class Roster Audit.  You must submit the Class Roster Audit in order for it to be received and processed by the Registrar's Office.
    class roster audit confirmation
  10. Once the Registrar's Office has processed any "Add" or "Drop" Requested Actions from your Class Roster Audit, you will see updated enrollment statuses in the "Enrollment Status Reasons" column.
    class roster audit enrollment status
  11. You may continue to submit any changes to your Class Roster Audit throughout the Class Roster Audit period.  The last date to request changes is listed in the Confirmation of Submission message.  If you have any questions about your Class Roster Audit, please contact Eva Reid, Grades Services Supervisor, at Eva.Reid@pepperdine.edu, or at 310.506.6151.  Once the audit period has closed, a history of Class Roster Audit information will be available for review in your Faculty Center via the "Class Roster Audit" tab.
  12. To return to the Faculty Center, click the "Faculty Center" tab at the top of the page.  Otherwise, to end your WaveNet session, click "Logout" in the upper right corner of the screen. Close your browser window.

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How to Submit the Grade Adjustment Form

  1. Visit the Grade Adjustment Form on Etrieve (Pepperdine login required).
    Grade Adjustment Form
  2. Enter in the Name or campus-wide ID number (CWID) of the Instructor.  To select the name of the instructor, click on the desired name from the list of matching names and click enter.  Note: The CWID will populate automatically in the instructor CWID box when you click on enter.
    Grade Adjustment Form
  3. Enter in the Name or CWID of the Student. To select the name of the Student click on the desired name from the list of matching names and click enter. Note: The CWID will populate automatically in the Student CWID box when you click on enter.
  4. Enter Term, Year, School, and select appropriate Course. Search and select the Divisional Dean (SVR), Department Chair (PGBS), Academic Division (GSEP), Dean (SPP) name.
  5. Fill in as many of the remaining fields as you can. Click the "Submit" button at the bottom of the page to send the form for "Approval" by the other staff members in the workflow.
    Grade Adjustment Form Approval

The Grade Adjustment form will be sent to each signer for "Approval".   They will receive an Email notifying them that the form is ready for their review. The workflow includes the following persons:

  • Instructor
  • Seaver Divisional Dean
  • Registrar's Office/Grade Services Supervisor Initiator
  • Faculty
  • PGBS Academic Chair/GSEP Academic Division
  • Registrar's Office/Grades Supervisor

Each signer can access their Etrieve Inbox through this link: https://etcentral.pepperdine.edu/#/inbox .

Grade Adjustment Form Etrieve

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How to Access the Grade Adjustment Form

The completed form is filed in the Etrieve Content area under the Student's name.  You can access Etrieve Content through this link: https://etcontent.pepperdine.edu/# .

  1. In the top-left Search bar search for a Student by name ("Lastname, Firstname").
  2. Select the student from the matching results.  Click on any document to view it.
    etrieve grade access process 1
  3. You can also access the Etrieve Content and the Etrieve Central areas by clicking on the "waffle" icon in the top left of the page and selecting "Content" or "Central".  These are direct links to each of these areas.
    etrieve grade access process 2
  4. If you would like to see the workflow "Package History" for your form, select it in the "Activity" tab https:// etcentral.pepperdine.edu/#/activity.
    etrieve grade access process 3
  5. Click on "History" at the bottom of the displayed form.  This lists the actions made by each "Approver" throughout the work flow.
    etrieve grade access process 4
  6. Another method to see the "Package History" for a completed form is to search for the Student and click on the document in the "Student" area https://etcontent.pepperdine.edu/#.
    etrieve grade access process 5
  7. Scroll to the bottom of the form to see its workflow "Package History".
    etrieve grade access process 6

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