Newsroom Editing Instructions

The Newsroom is a new and dynamic way to highlight faculty achievements and showcase Pepperdine to our target audience.

Best Practices

Content should be updated on a daily basis, if possible
Featured News items should be rotated on a weekly basis, at the very least
Make sure to review analytics regularly to see what content is resonating most with audience(s)—clicks, unique visits, time on page, etc.

Keep article titles as concise as possible
Do not copy the article title and use it for the article summary. These should be different. Summary should be no more than 94 characters with spaces.
When uploading In the News articles, cut and paste entire article from original publication; but MAKE SURE to cite original publication and link to original URL in byline (e.g. https://newsroom.pepperdine.edu/law/2015/01/dr-gregory-mcneal-discusses-use-drones-news-gathering-893-kpcc) The reason we include entire article and not just a “teaser” is because, many times, the original URL will expire
If article seems text heavy, consider adding photo(s) to make it an easier read
Make sure image sizes are consistent within an article

If you make a mistake and upload the wrong photo to your article, make sure you go back to the image library and delete the original photo.
When saving images or other media, make sure file naming conventions are followed; use lowercase and hyphens only

Go to newsroom.pepperdine.edu/user and log in with your CAS credentials
On the top navigation bar, click Content → Add Content → News
Insert 1.) "Title" and 2.) "Subtitle" (if necessary)
- Do not use quotes in title
- NOTE: In the News titles should reference news outlet (e.g. Dr. Robert Kaufman on U.S. Response to Sony Hacking | ABC7
Insert display (i.e. publish) date & time that you'd like to show up on the article
Leave author name field BLANK
Select a school for BOTH "school" sections
- Highlight the designated school in the selection box
- Check same school on radio button list
Select AT LEAST one Category
- You can select up to 3 that best apply
Select News type
- You can select more than one (e.g. Featured News + Alumni News)
- Do NOT select all
Select Format
- Is your news an audio clip, video clip, text article, etc.?

When copying and pasting text, be sure to paste in "Plain Text" (the icon)
Click on Edit Summary
- Summary must be no more than 94 characters with spaces.
Insert article text in body text field
- You then have to manually go through and bold/italicize/hyperlink/bullet point appropriate text
- Article title should be set to Heading 2
- NOTE: Do not include a title in the article body text field if it's the same as the article title inserted above.
Subtitle (if applicable) should be set to Heading 3
- Example: Dr. Karen Martin's Grunion Research - National Geographic
Internal headings should be set to Heading 4
If you're inserting an accompanying video or audio clip, insert the following text under news title:
- AUDIO (hyperlink to audio clip)
- VIEW VIDEO (hyperlink to video clip)
- Example: Dr. Lee Kats Discusses the Invasive Red Swamp Crayfish | 89.3 KPCC
If you're embedding a video, make sure video width is set to 600 pixels and that the still image also links to the clip (example)

Highlight word(s) you'd like to link
Click the icon
Paste the link you'd like the text to direct to in the "URL" box
NOTE: All external links should open in a new window; all internal (pepperdine.edu) links should open in the same window
Click "OK"
NOTE: Links from the old Pepperdine site will not work on the new site. Make sure all content you're linking to exists on the new site.

Place mouse cursor on the text line where you'd like to insert the photo.
Max width for photos is 465 pixels
Click the icon
Click "Browse Server"
- If photo is not already on the newsroom server, click "Upload" button in left hand corner
Select your image from your desktop or other location
- Note: Be as descriptive and consistent with photo naming conventions so image files are easy to find
Click "upload" then click "insert file"
- If your photo is already on the server, double click on the image file name
A pop-up box will open with a preview of your image
- Insert the alternative text (the text that will appear when someone scrolls over your image)
- Leave Width and Height fields blank, but set HSpace to 10, VSpace to 5, and Alignment to Right
- Click "OK" and the image should appear within your article text.

The featured image is the image that appears as the article thumbnail
This image can be a smaller version of one already included in the article or a different one; make sure the featured image dimensions are:
- width: 630 px
- height: 315 px
NOTE: If you're uploading a professor's headshot, make sure it's their most recently approved photo. All headshots should be consistent in the newsroom (including crop and scale)
Add your alternative text to the text field, if applicable (e.g. Dr. Lee Kats, Prof. Derek Muller, etc.)
If you'd like your article to appear in the "Featured News" section on the view all news page, click on Publishing Options → and check Sticky at top of lists (note: doing so will elevate it in Newsroom, but will cause the story to disappear from the University homepage newsfeed, as well as specified school homepage newsfeeds).

Review all text, photo, and category information.
Click "Publishing options" at the bottom of the page
Under the "Moderation state," select "Needs Review" (if submitting to super editor for review) or "Published"
- You may also save as a draft if planning to publish at a later date
Click "Save"

To schedule a post for a future date, adjust the date and time options to reflect when you would like the story to appear in Newsroom.