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Frequently Asked Questions

Do I create employees as a supplier if I need to pay them an additional one-time payment?

How do I pay a student a stipend?

How do I reactivate a supplier?

What does the Finance Office consider a current W-9?

Suppliers FAQ

Do I create employees as a supplier if I need to pay them an additional one-time payment?

No, one-time payments are paid either through the Payroll Office or Human Resources. All one-time payments to bi-weekly employees are processed through Human Resources, while one-time payments made to monthly employees are paid through the Payroll Office.

How do I pay a student a stipend?

Requestors needing to pay students a living stipend, a subsidy payment, or an award must complete the New Supplier Application and request a W-9 from the student. These payments are paid through the PUNIV business unit.

The student will be issued a Form 1099-MISC at the end of the calendar year for all reportable income for stipend payments.

How do I reactivate a supplier?

Suppliers that are not paid or updated within a 24 month period are inactivated. To reactivate a supplier, request a current W-9 from the supplier and submit a Supplier Application for them.

What does the Finance Office consider a current W-9?

A W-9 using the most current version of the IRS form located on the Finance website, signed and dated within the last 12 months.

Last Updated: 12/13/2016