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2024 Fall Canvas LMS Pilot

Overview

The 2024-2025 LMS Study is underway.  We will be hosting a pilot program with the Canvas LMS for the Fall 2024 term.

Contents

Canvas System Expectations

Participants should remember that this is a pilot.

  • The service is new to the University.
  • Only invited pilot professors/courses are eligible. Technology & Learning is committed to faculty success, so the pool of participants has been limited.
  • Tools, options, and configurations for the LMS may be added, removed, or altered during the pilot.
  • Regular maintenance will occur and notices will be posted within the LMS.
  • Adoption of Canvas is not guaranteed or assumed; academic leadership will make the final decision.

We appreciate your patience and understanding while Technology & Learning commits important resources to ensure a successful pilot experience for participating faculty and students.

 

Participation Benefits

Participating faculty and their students will help shape the future of Pepperdine's learning landscape. The feedback provided during pilot surveys and focus groups will influence the University's academic leadership when they decide whether to stay with Courses/Sakai or move to Canvas LMS.

  • Have a voice in the future of LMS platforms for Pepperdine
  • Experience the market-leading LMS (Canvas)
  • Use a familiar platform, if you taught or learned with Canvas in the past
  • Gain a head start if Pepperdine chooses Canvas as its next LMS

Canvas LMS Features

Our Canvas LMS implementation has several features or enhancements to note:

  • Mobile Apps: Canvas LMS has both a Student mobile app and an Instructor mobile app. Sakai does not offer a mobile app (but is mobile-friendly through any web browser).
  • Enrollment Updates: Changes to enrollments happen every 4 hours (Canvas updates 6 times a day while Sakai updates twice a day only).
  • Preferred Name Honored: Students who enter a preferred name in WaveNet will find this name reflected in Canvas LMS the next business day. Faculty/Staff can coordinate with Human Resources to add or update their preferred name details in WaveNet.
  • SpeedGrader: Professors will enjoy the SpeedGrader in Canvas LMS.
  • Powered by Design: Professors should implement a welcoming Home Page and share all content through Modules. The Canvas "Files" tool should remain hidden, and content linked or shared via Pages or Modules.
  • Better Zoom Integration: The Zoom Pro tool in Canvas will also update the Calendar, Syllabus, and send change notices to students about rescheduled course meetings. Professors must create the class meetings in the Canvas Zoom Pro tool, of course, to enjoy these benefits.
  • Better Document Previews: Canvas LMS displays more documents within the LMS for easier reading.
  • And more... The Canvas LMS offers many benefits for instructors and students.

 

Participating Instructor Expectations

Class Selections

Professors or classes are selected in collaboration with the Associate or Divisional Dean of each school, division, or program. Participating instructors are limited to one class/section in Canvas for the Fall 2024 Canvas LMS Pilot. Their other class sections are expected to be taught/delivered on the standard LMS for their program. The goal is to compare features, ease-of-use, and other factors between the standard LMS and Canvas LMS.

Time Commitments

  • Feedback Participation: The participating instructor must complete 2-3 feedback surveys and 1 focus group during the Fall term, taking 2-4 hours to complete over the course of the semester.
  • Class Setup: The time commitment to design a new class site in Pepperdine Canvas will vary. It depends on how much the participating instructor wants to replicate, change, or improve their current instructional processes and content. 
  • Training: Live and recorded training resources are available. Consultation sessions are also available. Training times will vary based on the needs of each professor.
  • Class Delivery: Administering the class should take roughly the same amount of time as with any other LMS. There may be some adjustment period to learn select features, while other features may streamline grading or delivery.

Professor To-Do List:

  • Set up the Canvas LMS class site for the pilot section (refer to Training)
  • Publish the Canvas LMS pilot site before the start of the term
  • Notify the students/TAs that the class will be part of the pilot (via class lists, WaveNet email, Canvas announcement, etc.)
  • Share the direct link to the Canvas LMS pilot class site with the participants
  • Share the link to the Canvas Pilot Support with the students
  • Set expectations for the participants that they will be sent voluntary surveys and/or invited to focus groups to obtain their valuable feedback
  • (optional) Add syllabus statement (see Syllabus Statement below)

Communications

Pilot professors are expected to communicate with the class(es) selected for the pilot. Professors may use the Google class distributions list, WaveNet class email, or Canvas announcements tool to share details with the students. See the To-Do LIst above for other steps.

Syllabus Statement

Professors may consider adding a brief statement to the class syllabus. A sample statement is provided below (edit as desired):

LMS Pilot

This class has been selected to participate in the University's LMS Study and Canvas Pilot. The pilot aims to compare the University's Courses/Sakai LMS with Canvas LMS. You may be asked to complete one or more feedback surveys or attend a focus group session. These pilot feedback activities are 100% voluntary. Your participation in surveys or focus groups will help the University better understand the needs of students and assist decision-makers on whether Pepperdine should adopt Canvas as the new LMS.

  • Class Link: [insert direct link to Canvas LMS class site here]
  • Canvas Support: Use the "Help" feature in Canvas and refer to Canvas LMS Support Resources.

Canvas Live Summer Training for Instructors

TechLearn has arranged several live training sessions with Canvas that cover multiple topics. A training schedule with tentative dates and agenda can be viewed below. Recordings will also be posted as they become available.

Table of Training Schedule and Recordings
Date Time Topic Recording
July 2, 2024 9:00 AM to 10:30 AM Pacific Introduction to Canvas Watch Intro Recording
July 16, 2024 9:00 AM to 10:30 AM Pacific Building Assignments, Assignments Index Page, Rubrics, Speedgrader, Account Notifications Watch Assignments Recording
July 19, 2024 8:15 AM to 9:45 AM Pacific Building New Quizzes, Quizzes Index Page, Question Types, Quiz Settings, Quiz Reports, Question/Item Banks Watch New Quizzes Recording
July 26, 2024 9:00 AM to 10:30 AM Pacific Analytics, People, Gradebook, Syllabus, Attendance, Files, Creating Student Groups Watch Multiple Topics Recording

Instructional Design Assistance

To assist with instructional design needs, TechLearn will prioritize training and design consultations for all participating instructors in the months leading up to the fall term. Consultation sessions will be scheduled directly between TechLearn and the participating instructors before the start of the term. 

Additionally, TechLearn is collaborating with Canvas (Instructure) to create a template site that will be available to all participating faculty to reduce the strain of starting a new class site from scratch. 

Course Design Best Practices

Exemplary Canvas courses include the following:

  1. Home Page. A dedicated home or front page to the site should be present, branded for the school, and welcome students to the course. It should contain common information, such as:
    • Welcome Statement
    • Course Overview or Description
    • Dates/Times/Locations of the class
    • Navigation to Key Pages/Information
    • Getting Started/Next Steps
  2. Modules. Canvas design and structure centers on the Modules tool. Create Pages and add activities to sequence the learning path for students.
    • Choose the Structure (Will you organize your content by Module, Unit, Week/Day, Session, Topic, etc.?)
    • Introduction Pages (Open each module with an overview, learning objectives, and instructions for the unit, etc.)
    • Add Activities (Link to Assignments, Discussions, and Quizzes for the specific unit.)
    • Consider "Wrap Up" Pages (End a unit with a summary of takeaways, next steps, or food for thought)
  3. Accessibility. All professors are required to meet accessibility standards. This means that all content in Canvas (text, images, documents, videos, presentations, textbooks, required readings, required software/apps, etc.) must meet accessibility standards.
  4. Syllabus. Upload your syllabus document to Files and link from the Syllabus tool.
    • Review Make Your Class Syllabus Accessible.
    • Check with your school or program for syllabus requirements and optional notices/statements.
    • Update branding to adhere to University standards. Obtain the latest school logo from your program lead.
  5. Communication and Support. Be very clear in setting expectations and directing students to the appropriate learner support resources.
    • Set expectations on how you will communicate with students, how you expect students to communicate with you, and how you expect students to communicate with each other.
    • Check with your school or program academic lead on the learner support options available, such as writing support, tutoring, library services, and other support mechanisms.
    • Direct students to the appropriate technical support services, such as the "Help" built into Canvas (with support chat and phone options) and the appropriate support for your specific program, whether school-based, Tech Central, or 2U Support (for select online programs using Digital Campus).

 

Participating Student Expectations

Although students in the participating classes will not be able to opt-out of using Canvas during the pilot, student participation in surveys or focus groups is 100% voluntary. Student feedback is encouraged and will be invaluable to the LMS Study. Student voices will inform and influence academic decision-makers regarding the future of learning tools at Pepperdine. We strongly encourage student participation and feedback during the pilot.

 

Third-Party Tools

Several third-party tools will be available for instructors during the pilot. These tools include:

  • Zoom Pro
  • Turnitin
  • Panopto
  • H5P
  • Linkedin Learning
  • Library Guides

Although Canvas LMS offers many other options for integrating additional third-party tools, we must focus our efforts on a successful pilot. Given limited resources and time, we cannot explore additional third-party tools during the pilot. If Canvas is selected as our next LMS, we will launch a formal process for Third-Party LTI and other tool integration options for schools and professors. We appreciate the community’s understanding.

 

Canvas LMS Pilot Support and Documentation 

Multiple support options are available within the Canvas LMS itself, including a Tier 1 direct support phone number and live chat. In addition, faculty members may consult with the TechLearn team during the pilot.

How to Access

Instructors will be provided with the pilot website. Class professors will communicate with their students how to access the Pepperdine Canvas LMS Pilot service.

Immediate Help

Faculty and students who need immediate assistance with the Pepperdine Canvas LMS Pilot should contact Canvas Tier-1 Support directly:

  • Log into the Pepperdine Canvas LMS
  • Select "Help" in the left menu
    • Chat: Use the "Chat with Canvas Support" option based on your role
    • Phone: Use the "Canvas Support Hotline" to call for support (phone number listed in LMS)

Note: Since support numbers are specific to Pepperdine University Canvas support, we are not allowed to publish the numbers on public websites. Users must log in and use the instructions above. Issues logging in should be directed to Tech Central at (310) 506-4357.

Self-Help Guides and Documentation

 

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