Student Programming Board
Applications for the 2018-2019 Student Programming Board are now OPEN!
Applications due by 5 PM on Monday, March 12, 2018
Important Application Information
The Student Programming Board Overview
The Student Programming Board organizes events designed to create community on campus. The Board hosts over seventy events throughout the year, each designed to give students a campus experience that is unique to being a Wave. Some of these events are meant to create and maintain traditions that bring the entire Pepperdine community closer together, such as Blue and Orange Madness and Reelstories Film Festival. Other events are created to ensure that there's something fun happening on campus. Apply today and help create community on campus!
Being a part of the Board means you are dedicated to serving your peers at Pepperdine. Each role has unique responsibilities; however, all Board members are required to:
- Attend weekly board and committee meetings
- Have weekly office hours
- Assist at other Boarder's events (predominantly on Friday and Saturday) including setup and cleanup
- Attend mandatory fall training session from August 14-25, 2018 (which is prior to and during New Student Orientation Week)
Being a Boarder means you are a student leader, but also an employee of the University in the Student Activities department. Every Board position is:
- Paid (we encourage work study, although it is not necessary)
- A full academic year commitment
As campus leaders, Boarders are role models who are individually responsible, work well in a dynamic team environment, and are enthusiastic about Pepperdine student life.
- Each member must maintain a minimum 2.0 GPA for the duration of service
- Be a Seaver College undergraduate student
- Commit to the entire academic year
- Attend the mandatory fall training session from August 14-25, 2018, prior to and during New Student Orientation Week
- Be in good standing with the university. Students on academic or disciplinary probation may not serve on the Board
Unfortunately, Board members are not eligible to serve in the following student leadership
positions (due to conflicting training and work schedules):
HRL (RA or SLA)
- New Student Orientation Leader
- New Student Orientation Coordinator
- Career Ambassador
- Pepperdine Volunteer Center Leadership
- Student Government Association Executive Board
Before you begin your application, please read the information on this page very carefully.
- Application: Complete the Pepperdine Student Programming Board application online by clicking here: https://goo.gl/forms/7kJkqR3U3JB2rccC3 by: Monday, March 12. Completing this application waives your right to view your peer and faculty recommendations. **Please note that application progress cannot be saved.** (Tip: Draft any answers to questions requiring long answer text to Word/Pages to complete answers, then copy and paste answers back to application)
- Resume: E-mail a copy of your resume to Louise Dequilla at firstname.lastname@example.org. Please include in the subject line of the email this format: Last Name, First Name, SPB Resume. By: Monday, March 12.
- Professional Recommendation: completed by a University faculty or staff member, former or current employer, business or industry expert, or a professional mentor who can speak to your character and event planning capabilities. Send this link to your professional reference: https://goo.gl/forms/stSDhSaYf9Rn2SFX2 by: Friday, March 16.
- Peer Recommendation: completed by a fellow student. The peer recommendation should be a current Seaver College undergraduate student who can speak to your character. Send this link to your peer reference: https://goo.gl/forms/y9wSh6UcUmVRCdXJ2 by: Friday, March 16.
- Graphic Design Committee Applications: Must also submit graphic design selections from their portfolio by e-mail to Louise
Dequilla at email@example.com.
Please include in the subject line of the email this format: Last Name, First Name, SPB Graphic Sample. By: Monday, March 12
Complete all requirements no later than 5 PM on Monday, March 12, 2018. **Professional and Peer Recommendations can be submitted up until Friday, March 16, 5 PM.
Student Programming Board Interview and Selection Process
The selection committee will conduct rolling interviews with the strongest applicants from Tuesday, March 13 - Wednesday, March 28. You will be notified by e-mail, if you have been selected for an interview. Please respond promptly. If you have questions, please e-mail Louise Dequilla at firstname.lastname@example.org.
Complete applications (including graphic samples, if applicable) and resumes must be submitted prior to your interview.
Monday, February 12...........................................Applications Open
Monday, March 12, 5 PM.....................................Application Deadline
Tuesday, March 13 - Wednesday, March 28........Rolling Interviews
Friday, March 16, 5 PM........................................Recommendation Deadline
Beginning of April.................................................2018-2019 SPB Announced
**Committee structure is subject to change for the 2018-2019 academic year
General Responsibilities for all Board Members:
All Board Members are responsible for the following duties, in addition to the specific tasks of the position, as outlined below:
- Play a vital role in developing a lively and vibrant community on campus by contributing to the planning and execution of all Board events.
- Encourage students to attend and participate in Board events
- Maintain strong relationships with other campus offices by encouraging event collaboration in order to create a dynamic campus experience for all segments of the student population.
- Make decisions regarding budget allocations for your committee
- Maintain records of all activities, including attendance and financial expense reports.
- Perform a minimum of 10 hours per week for the Board.
- Perform 5-8 administrative office hours per week, which includes mandatory weekly team meetings, meetings with the Board Advisor, and meetings with respective committees.
- Operate with a clear understanding of the University's mission, policies, and procedures.
- Attend training, retreats, and leadership programs.
The Administrative & Special Projects Board Member is the glue that holds the Board together. This position keeps the team working together and on the same page, making sure that all team members are working toward making our events successful. This position will:
- Prepare meeting agendas by coordinating with all team members; keep meeting minutes.
- Empower strong relationships between Board members by organizing monthly bonding activities.
- Ensure that the Board's event schedule is up-to-date.
- Monitor the financial expenditures of the committees while assisting event financial planning.
- Process all financial reimbursements and credit card statements.
- Be a liaison between the Board and other departments and cultural clubs in order to allocate funds to enhance and spotlight other campus events.
- Plan the Board's Christmas and Year-End Banquet.
- Coordinate the Board's 2018-2019 attire.
The Art & Culture Board Members are positions of innovation and creativity. This position creates new and exciting opportunities for students to showcase their artistic talents, engage in local art, while also empowering cultural learning opportunities. This position will:
- Organize an annual art show that showcases Pepperdine's talented students.
- Maintain relationships with various art and culture clubs and departments on campus.
- Partner with the Weisman Museum and Intercultural Affairs on art and cultural events.
- Organize events that promote cultural awareness and free expression, including, but not limited to, CF2: CultureFest & Club Fair.
- Empower students to learn about various fine art attractions throughout Los Angeles by sponsoring off-campus trips to art galleries, exhibits, theatres, and more.
- Support other Board events with art projects and decorum.
The Film Board Members are positions of storytelling. This position challenges students to learn and grow, while being entertained through film's storytelling ability. Basic knowledge of film production strongly encouraged. This position will:
- Coordinate the screening of films as part of exciting events throughout the year.
- Organize the annual Reelstories Film Festival, supported by a team of Film Festival Directors
- Maintain relationships with film clubs and departments (including Institute for Entertainment, Media, and Culture and the Communication Division) in order to bring film alive on campus.
- Responsible for learning the AV system in Elkins and HAWC in order to facilitate film events and support other Board events.
The Graphic Design Board Members are positions of artistic expression. These positions seeks to engage students through meaningful designs on many different media platforms. This position is challenged to find creative ways to catch students' attention, while being informative and engaging. These positions will:
- Design all Board promotional materials including fliers, mailers, posters, banners, t-shirts, and programs that will engage the student body in a lively way.
- Develop graphics for the monthly Student Life Calendar by working closely with professional staff that oversees its distribution across campus.
- Engage in a dynamic relationship with the Public Relations Committee, empowering each other to better reach the student body through responsible advertising and effective engagement.
- Work with other committees and Board Members to bring their event ideas for marketing and design to life.
The Music Committee are positions of charisma. These positions seek to engage the student body through the free expression of music, from chances to hear the latest touring artists, to opportunities for our talented student musicians to be in the spotlight. Audio/Visual experience welcome. These positions will:
- Create and maintain relationships with musical student artists that want to perform.
- Organize monthly Coffeehouses that showcase the amazing musical talent of students.
- Facilitate an atmosphere of liveliness at all events by setting up equipment, and preparing a playlist, which fits the event and energizes the student attendees.
- Organize major and smaller concert events such as Battle of the Bands and our Spring Concert, requiring the management of performers throughout the offer and contract process, management of volunteers, and management of outside vendors.
- Maintain the Board's audio/visual equipment and resources, including the operation of a soundboard at all events involving music.
The Public Relations (PR) Committee are positions of engagement. These positions are responsible for establishing and maintaining the Board brand and, reaching out to students to encourage participation in Board events. Photography and videography experience welcome. These positions will:
- Create and execute exciting and creative promotional campaigns for all Board programming.
- Utilize and maintain social media to connect with students, including creatively designing promotional offers to increase the Board's social media presence among students.
- Design and send monthly Board e-mail newsletters.
- Utilize traditional forms of marketing and advertising including, but not limited to, hand-drawn banners, chalk ads, bulletin boards, placement of posters, and "dorm storm" campaigns.
- Work closely with the Graphic Design Committee, to form cohesive designs and aid in strategic development of event promotion.
- Maintain relationships with other Pepperdine departments, including Student Government.
- Coordinate "Thank You" notes and other acknowledgments of appreciation.
- Take photographs and videos at events to post to social media and for archiving purposes.
The Special Events Committee are positions of vision. These positions are responsible for the largest scale events produced by the Board. These positions require an ability to create a big picture that is dream-worthy for students, and then deliver that dream through detail-oriented execution. These positions will:
- Create and design large scale events such as Blue & Orange Madness, Winter Wonderland, Monte Carlo, New Student Sunrise, and Senior Sunset.
- Maintain and utilize relationships with various vendors, including overseeing documentation pertaining to risk management and contracts.
- Engage other committees around every event, providing leadership, guidance, and direction to every team member. Collaborate with other departments, such as SGA, Dining Services, the Dean's Office, and the President's Office, in developing traditional events that encapsulate the Pepperdine Experience.
- Work closely with the Film Board Member for logistical planning of Reelstories.
The Weekend Events Committee are positions of organized multi-tasking. These positions are responsible for ensuring that the Board produces an event every Friday and Saturday by working closely with all other committees. These positions will:
- Plan and execute roughly one to two events a month.
- Coordinate on and off campus events that are engaging and entertaining.
- Create new events based upon the needs and desires of the student body.
- Seek collaboration opportunities with other campus departments and committees.
- Oversee every aspect of their event, including, but not limited to, transportation, contracts, risk management, and vendor management.
For more information, please contact Louise Dequilla at email@example.com.