Reviewed AI Tools

Overview

Artificial Intelligence (AI) tools offer both opportunities and risks to transform education. To be allowed for use at Pepperdine University, all artificial intelligence (AI) tools must undergo the University's Tiered Trust evaluation process. When working with an AI tool, please refer to our AI Best Practices. Below, please find details about University-provided tools and AI tools that have been reviewed for potential use for University teaching, learning, research, and operations.

While we are here to support you, employees are individually responsible for ensuring their use of AI complies with the University's policies and guidance. Familiarity with these standards is an expectation of your role.

Understand Data Classification

A vital component of data protection relies upon our understanding of the data we store, use, or share. At Pepperdine University, data is classified into three categories: Public, Confidential, and RESTRICTED. Refer to the brief definitions below. For more details, please see the Information Classification and Protection Policy Schedules:

Understand Tool Statuses

After review by the Tiered Trust process, a tool will receive one of three possible statuses: Approved, Allowed, or Denied. Tools will also be associated with allowed data types.

Approved AI Tools

Pepperdine University has approved and supports the following tools. These AI tools have been carefully vetted for institutional use and the AI Oversight Committee recommends their adoption before other AI tools are considered. Use of these tools requires login with a Pepperdine University NetworkID account. Please refer to the allowed data types to ensure appropriate use.

Allowed AI Tools

If Pepperdine University allows a tool, this means it is permitted but not centrally funded or supported. All "Allowed" AI tools must have training disabled. Specifically, you must disable training in the allowed AI tool's settings or confirm that the allowed AI tool does not use any Pepperdine data for training any large language model(s) associated with the AI tool. Please refer to and follow Pepperdine's AI Best Practices and the allowed data types to ensure appropriate use.

Table of Reviewed Artificial Intelligence (AI) Tools

AI Tool	Plan	Cost	Status	Data Types Allowed	Conditional Use
Apple Intelligence	Personal	Free	Allowed	Public only.	N/A.
Canvas IgniteAI	Business	Included	Allowed	Public and Confidential	Use of University data in a Canvas service other than Pepperdine Canvas or Digital Campus is not supported.
ChatGPT	Personal (Free or Paid)	Free or Monthly Fee	Allowed	Public only.	N/A.
	Business	Monthly Fee	Allowed	Public and Confidential.	ChatGPT Conditions Users Must Disable Training in ChatGPT A condition or requirement for using Confidential University data in ChatGPT: All users must disable ChatGPT training. Use the following steps: Log in to ChatGPT. Select your account name. Select Settings. Choose Data Controls. Toggle off "Improve the model for everyone." Select Done. In addition to disabling AI training, please see Schedule B standard controls for Confidential information. To close this window, click anywhere outside the box or choose the close button, top right corner.
CollegeVine	Business	Annual Fee	Allowed	Public and Confidential	See Schedule B standard controls for Confidential information.
Genio (OSA Pilot)	Business	Annual Fee	Allowed	Public and Confidential	See Schedule B standard controls for Confidential information.
Google Gemini	Personal (Free or Paid)	Free or Monthly Fee	Allowed	Public only.	All University data must be stored in Pepperdine Google Gemini, not a personal Google account.
Grammarly	Business	Monthly Fee	Allowed	Public and Confidential	See Schedule B standard controls for Confidential information.
Hiration	Business	Annual Fee	Allowed	Public and Confidential	See Schedule B standard controls for Confidential information.
Microsoft Copilot	Personal (Free or Paid)	Free or Monthly Fee	Allowed	Public only.	N/A.
	Business	Monthly Fee	Allowed	Public and Confidential.	Microsoft Copilot Conditions Users Must Disable Training in Microsoft Copilot A condition or requirement for using Confidential University data in Microsoft Copilot: All users must disable Copilot training. Use the following steps: Log in to Copilot. Select your account name. Choose Settings. Choose Privacy. Disable or toggle off "Training on conversation activity." Disable or toggle off "Training on voice conversations." Select the close button (“X”) on the top right corner to close Settings. In addition to disabling AI training, please see Schedule B standard controls for Confidential information. To close this window, click anywhere outside the box or choose the close button, top right corner.
Ramp	Business	Annual Fee	Allowed	Public and Confidential	See Schedule B standard controls for Confidential information.
StarRez Intelligence	Business	Free	Allowed	Public and Confidential	See Schedule B standard controls for Confidential information.
Tableau (HR Pilot)	Business	Annual Fee	Allowed	Public and Confidential	See Schedule B standard controls for Confidential information.
YuJa Panorama	Business	Annual Fee	Allowed	Public and Confidential	N/A.
Zenphi	Pro, Ultimate, Business	Monthly Fee	Allowed	Public and Confidential	See Schedule B standard controls for Confidential information.
Zoom AI Companion	Personal (Basic or Paid)	Free or Monthly Fee	Allowed	Public only.	N/A.

Denied AI Tools

Because of cybersecurity and data privacy concerns, the following AI tools are denied for any institutional use:

• DeepSeek AI
  
  

Questions and Comments?

For any inquiries and comments about any reviewed AI tools, please contact Jonathan See at jonathan.see@pepperdine.edu and Tim Bodden at tim.bodden@pepperdine.edu.

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