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Shared Accounts for Printing/Copying

Shared Accounts allow staff and faculty with multiple roles or budget needs the ability to specify to which budget each print job should be applied. Shared Accounts also allow student workers to copy and print work-related documents using their 'own' Pepperdine credentials and ID Card for authentication, AND without deducting from their personal funds.

NOTE: Google Cloud Print is not an available option for anyone that has access to a Shared Account.

Preparing Your Computer for the Shared Accounts Client

 To load the Shared Accounts option on your PC

  1. Start program "Run" \\walnut\PCClient\win\client-local-install.exe
  2. Install the client on local machine, then the client will start on boot up and user will not have to worry about turning it on/off.

 To load the Shared Accounts option on your Mac Computer

  1. Finder>Go>Connect to Server
  2. In the Server Address field, type smb://walnut
  3. Click Connect
  4. Select PCClient
  5. Select client-local-install.app

Using Shared Accounts

 Shared Accounts Client on Your Computer

  1. Start the print process from any application on your computer. A pop up window will appear...
  2. Select the account to charge, personal or shared.
    • Charge to my personal account
      • The user's individual account whose charges are associated with PeopleSoft
    • Charge to shared account
      • The drop down menu will show all shared accounts the user has access to
      • It is the user's responsibility to pick the correct account

 Shared Accounts Using Web Print

This is the simplest method for student workers to use.

  1. Login with your network credentials to copierprint.pepperdine.edu
  2. Select Web Print on the left dashboard
  3. Select Submit a Job
  4. Select a Printer
  5. Select Printer Options
  6. Select the account to charge, personal or shared
    • Charge to my personal account
      • The user's individual account whose charges are associated with PeopleSoft
    • Charge to shared account
      • The drop down menu will show all shared accounts the user has access to
      • It is the user's responsibility to pick the correct account
  7. Upload the file to print
    • NOTE: Web Print is limited to pdf and image files.

 Selecting a Shared Account At the Print Machine (Copying)

  1. Log in to Copier and select Device Functions
  2. Pick the Shared Account that will be charged for ALL jobs in this login instance.
  3. To make copies that are charged to a different budget, logout and log back in to select the correct budget.

Advantages of Shared Accounts

 Advantages

  • Flexibility - NO need to use and share a generic departmental ID card as students will be using their Pepperdine credentials.
  • Accountability - Copy/print activity will be tracked.
  • Cost Control - Department's loss is capped at the value of the pre-paid card if printing is done outside of work responsibilities.

 Responsibility of the Employee

This process requires the employee to actively select which budget to apply all copy/print activity.

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