Security Tips: My Documents

Overview

Files to Back-Up

Pepperdine Windows and Macintosh computer users should keep all personally created files within a folder called "My Documents" to be better prepared to back-up those important files.

Microsoft Office Files

Macintosh Users

• Search for Excel files you have created.
• To save Microsoft FrontPage webs to your "My Documents" folder, open FrontPage, open the web page(s) you want to save; then go to File/Publish Web and select "My Documents" for the location.
• Search for Powerpoint files you have created.
• Search for Word files you have created.
• Search for a "Templates" folder and back up the entire folder.
• Search for "dictionary" and back up any related files found.

Windows Users

• Find Microsoft Access databases by searching for *.mdb files.
• Find Microsoft Excel spreadsheets, macros[s]&[s]templates by searching for *.xls files.
• To save Microsoft FrontPage webs to your "My Documents" folder, open FrontPage, open the web page(s) you want to save; then go to File/Publish Web and select "My Documents" for the location.
• Find Microsoft PowerPoint presentations by searching for *.ppt files.
• Find Microsoft Word files by searching for *.doc files.
• Find Microsoft Word custom templates by searching for *.dot files.
• Find Microsoft custom dictionary by searching for the CUSTOM.dic file.

Microsoft Outlook Files

Macintosh Users

Search for and backup the following Microsoft Outlook files:

• Find any personal folder or personal address book by searching for "personal". Any "Personal Folders" and "Personal Address Book" listings should be backed up.
• Back up any file "kind" = Microsoft Outlook document found in any Application folders listed as "Outlook", "Microsoft Outlook", or "Outlook 2001".
• Find any Outlook offline folders and back up their contents.

Windows Users

The following four files should already be stored within your My Documents/Outlook folder so there should be no need to copy these files anywhere. You should however verify that you have an Outlook folder within your My Documents folder and check to make sure these files are present.

• Find your Microsoft Outlook personal address book by searching for *.PAB file.
• Find your Microsoft Outlook personal folders by searching for *.PST files.
• Find your Microsoft Outlook archive files by searching for *ARCHIVE.PST files.
• Find your Microsoft Outlook offline folders by searching for *.OST files.

Other Mail Files

• If you are using Eudora for e-mail, back up the whole Eudora folder.

Internet Browser Bookmark Files

Macintosh Users

• Find Netscape bookmarks by searching for bookmarks.html.
• Find Microsoft Internet Explorer bookmarks by searching for FAVORITES.HTM.

Windows Users

• Find Netscape bookmarks by searching for bookmark.htm.
• Find Microsoft Internet Explorer bookmarks by looking in the Windows folder for the FAVORITES FOLDER.

Miscellaneous Personal Files

Macintosh Users

• Browse each of your applications folders for any personally-created data files that need to be backed up.  If you ever have any doubts about what should or should not be backed up, then back up the item.
• Make notes of important applications that are installed on your computer.  Determine which programs you have installation disks for and which programs can be downloaded from the Pepperdine network or from the internet.  Generally, you should not need to back up application programs.
• Backup your entire Systems folder.

Windows Users

• Find Hummingbird Host Explorer Keyboard Map files by searching for *.KM3.
• Find your own Wallpaper files by searching for *.BMP. (Windows comes with a default set of Wallpaper files.  Do not copy those; they will be replaced each time an operating system must be installed on your computer.)
• Find other personally-created data files such as those created by PhotoShop, PageMaker, Quark Xpress, Quicken and WordPerfect, by searching for files containing the default file extension (*.xxx) used by each program.  Otherwise you will have to find the files by using Windows Explorer or My Computer to examine your folders individually.