Email Distribution Lists
There are many ways to email groups of people at Pepperdine. You can add email address manually to an email or select a group. The method of sending to a specific group will largely depend on the message and the audience.
Google Groups work well for smaller groups and are created upon request for specific departments, events, and projects. This is a good option for long-standing, mid-sized groups with a core base of people whose membership can easily be updated by one or two people.
- Used by: Departments, student groups, faculty groups, etc.
- Examples: All IT employees, all HR employees, School of Law adjunct faculty
- Characteristics: This is a group of email addresses and has an internal forum, but no inbox. Individuals who wish to create a self-managed Google Group must submit a Google Group Request Form and assign a group owner. The group owner is responsible for adding any other group managers to assist with updating group Membership. Posting access to these groups can be limited to group members or specified users, depending on the group's needs.
Automatically created Google Groups are created with the purpose of reaching large segments of the Pepperdine community at once. Automatically generated groups are populated based on demographic information such as school affiliation, registration status, and/or class standing found in WaveNet. This is a good option for very large groups of individuals that include multiple schools or departments.
- Used by: Authorized University community members
- Examples: Faculty and staff distribution lists, students lists (by school), class distribution lists
- Characteristics: Email sending only. This is a group of email addresses and has no inbox. The lists are updated via WaveNet.
Class Google Groups
Class Google Groups, AKA Class Distribution Lists, are also automatically generated based on enrollment in a course. The groups allow instructors and students of a particular course to communicate to the entire class quickly via email. Each class is given a unique group name based on the class name. The format is similar to CLASS555.01-TermnumberSemesterYear. If CLASS 555 section 01 was held in Spring 2013, then the name would be CLASS555.01-2Spring2013. The lists are created and updated automatically each day. Find out more about Google Groups.
Create contact group labels in Google Contacts to reach multiple people in all the Google products. Send an email, invite to a meeting, or share a document with all the members of the Contact Group at the same time. This email distribution option is best for users who need to contact small groups of people and the list has only one sender. Create your own contact list within Google Mail with these instructions.
- Used by: Individuals
- Examples: A student creating a contact list of other students with whom they are working on a group project or a professor creating a contact list to easily contact other members on a thesis committee
- Characteristics: Only one sender, and the group lives in your personal Google Contacts