Google Groups Basics
Overview
Google Groups empowers our community to stay connected with or share content with lists of people. Managers of a group can update group memberships, share documents with a group, and even invite an entire group to a calendar event. Managers can also determine who can send messages to the group and allow others to co-manage the group membership. Find out more about Google Groups and their possibilities on the Google Groups help center.
Types of Google Groups at Pepperdine
- Self-Managed Google Groups
- Automated Google Groups
Automatically generated lists, like class lists or faculty/staff lists, are updated through automated processes based on class or employment statuses.
Self-Managed Google Groups
A Self-Managed Google Group is a group that has been requested by a person or department at Pepperdine. Once created, it is the responsibility of that person or team to manage the group settings and membership. The requestor can choose how the group will function, such as an announcement list, a group email list/discussion forum, or a collaborative inbox.
Individuals who wish to create a self-managed Google Group for use as a distribution list must submit a Self-Managed Google Group Request Form and assign a group owner to the group. Again, the group owner is responsible for adding and removing members to/from the group or adding managers to assist with group membership. The managers of the group can determine how messaging or posting to the group will function, whether people can request to join the group, whether the managers will invite everyone, etc.
To visit or manage a group, log in to the link below:
Automatically Generated Class Google Group
Class distribution lists are automatically generated based on enrollment in a course for a specific academic term (i.e. semester or trimester). The lists allow instructors and students of a particular course to communicate to the entire class quickly via email. Only officially enrolled students are included within a managed class email list. Waitlisted or auditing students are not included.
Professors and students can compose a new message in Pepperdine email and begin typing the name of the class. Each class is given a unique list name based on the class subject, class number, section number, academic term, and year. The format is similar to SUBJ123.01-TermnumberSemesterYear. If CLASS 555 section 01 was held in Spring 2013, then the name would be CLASS555.01-2Spring2013.
Class lists are created and then removed on a set schedule. Membership is updated automatically each day.
Academic Term | Class List Creation | Class List Removal |
---|---|---|
Fall | August 1* | March 31* |
Spring | December 1* | July 31* |
Summer | April 1* | November 30* |
* NOTE: Lists will be created or removed on a business day. If the date falls upon a weekend, then the lists will be created or removed on the next business day. The list creation process can take 1-2 business days to create the groups and populate the faculty and student members.