Google Groups Basics
Google Groups make it easy to manage lists of people to email. Previously handled by IT maintained distribution lists, managers of a group can update group memberships, share documents to a group, and even invite an entire group to a calendar event. Managers can also determine who can send to the group and allow others to co-manage the group membership. Find out more about Google Groups and their possibilities on the G Suite Learning Center.
Automatically generated lists like class lists or faculty/staff lists are also managed through Google Groups, but do not have a designated manager. Group membership is automatically determined and updated based on class or employment status.
Self-Managed Google Group
This is a group of email addresses and has an internal forum, but no inbox. Individuals who wish to create a self-managed Google Group for use as a distribution list must submit a Self-Managed Google Group Request Form and assign a group owner to the group. The group owner is responsible for adding and removing members from the group or adding managers to assist in tracking group membership. Posting access to these groups is limited to group members or specified users, depending on the group's needs. Log in to manage your groups:
Automatically Generated Class Google Group
Automatically generated lists are populated via our enterprise information system based on demographic information such as school affiliation, registration status, and/or class standing. Class distribution lists are also automatically generated based on enrollment in a course. The lists allow instructors and students of a particular course to communicate to the entire class quickly via email.
Each class is given a unique list name based on the class name. The format is similar to CLASS555.01-TermnumberSemesterYear. If CLASS 555 section 01 was held in Spring 2013, then the name would be CLASS555.01-2Spring2013. The lists are created and updated automatically each day.