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Google Workspace Information Storage Policy

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Overview

At Pepperdine, information is classified in three different categories: Public, Confidential, and Restricted (See our Information Classification and Protection Policy). It is important to know the differences among these categories in order to know what can and cannot be placed in Google Workspace.  You are personally responsible for how you share University information you place in Pepperdine Google Drive and Apps. You should not use personal Google accounts to do University work.

Information Classification

Classification Examples of Information University Policy on Google Workspace Applications

Public

  • Email addresses
  • Campus wide ID
  • Course catalog
  • Event notices

Allowed

Confidential

  • Email messages
  • Business records
  • Educational records

Permitted with user and specified group access only

Restricted

  • Unencrypted Passwords
  • Social security numbers
  • Credit card numbers
  • Health records

Forbidden

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