Transfer or Download Your Google Workspace Data

The "Google Takeout" tool allows you to transfer much of your Pepperdine student Google account data to a personal Google account. For example, you can transfer email and Google documents that you own.

Remember, be sure that you have adequate storage space in your destination Gmail account. See the "Before You Begin" steps above.

Quick Instructions

1. Visit email.pepperdine.edu to log into your Pepperdine Google email account.
2. Visit "Google Takeout" for the "Transfer your data" option at https://takeout.google.com/transfer
3. Enter your personal Google Gmail address as the destination account (e.g. your-personal-email@gmail.com). IMPORTANT: Double-check the address for any spelling errors! You don't want to transfer your content to someone else's email account.
4. Click "Send Code."
5. Open your Pepperdine Google Gmail and verify that you are making this request. Open the verification message and click the link to verify or get the confirmation code.
6. Enter the code on the Google Takeout page and click "Verify."
7. Select the content that you wish to transfer from your Pepperdine Google account to your personal Google account (e.g. Drive, Gmail).
8. Click "Start Transfer."
9. An email will be sent to both mailboxes that the transfer is in progress. Depending on the amount of content, the transfer can take up to one week to complete.
10. When finished, Google will send a confirmation email that the transfer is done.
11. Go to your personal Google Gmail account. The email from your student account will appear in the left navigation as a new mailbox with your @pepperdine.edu address.

Please refer to Google's support article for complete details and instructions, "Copy content from your school account to another account."

Remember, not all content can be transferred. Some materials, such as Contacts or Google documents that were shared with you (but those that you do not own), will not be transferred. Review the content after transfer and download or make copies of any additional documents or information as needed.  You may also consider the download option mentioned below.

The "Google Takeout" tool allows you to download much of your Pepperdine student Google account data as an export file to your own computer. For example, you can download email and Google documents that you own. 

Remember, be sure that you have adequate storage space on your local computer hard drive. See the "Before You Begin" steps above.

Quick Instructions

1. Visit email.pepperdine.edu to log into your Pepperdine Google email account.
2. Visit "Google Takeout" and the "Download or delete your data" option at https://takeout.google.com/settings/takeout
3. On the "Create a New Export" form, select all of the data to include in your download.
4. Click "Next Step" to continue.
5. Select: “Send download link via email” and “Export once.”
6. Select file format (e.g. .zip) and size (e.g. 2 GB increments).
7. Click “Create export.”
8. Follow the remaining onscreen instructions to complete the process and download the appropriate files once they are ready.

Please refer to Google's support article for complete details and instructions, "Copy content from your school account to another account."

Once you have downloaded the relevant data to your computer, you may keep the files on your personal computer or upload the files to your personal third-party cloud storage service.

To learn how to extract data from a .zip file, refer to the following resources:

• Microsoft Windows: "Zip and Unzip files"
• Apple macOS: "Zip and unzip files and folders on Mac"

If you collaborated with others on research projects, class projects, or work for a Pepperdine school or department, be sure to transfer the ownership of any Google documents to the relevant colleagues that need to continue to access that information after you graduate.