Electronic Device Acquisition Standard

Overview

This standard details mandatory actions intended to ensure electronic devices, such as computers, mobile devices, and removable storage media are securely configured, up-to-date, and supportable by Information Technology (IT) staff from acquisition through end-of-service.

Applicability

All University-owned electronic devices that store University information shall conform to this standard, as mandated by Finance Surplus Property Sales and other University Financial Policies. The assigned users or managers of those devices are responsible for ensuring that this standard is followed during the acquisition of the device.

Policy

All electronic devices, such as computers, mobile devices, and tablets purchased for University use must integrate into the University’s asset management systems, which allow for the University to install software, accurately inventory, and securely configure the devices to meet the Computer & Network Responsible Usage Policy. 

Device Acquisition from Approved Partner

All devices shall be acquired from designated University partners, which prepare the device before delivery to be compliant with the asset management systems. These devices require minimal setup time for proper configuration. The designated University partners are listed on the Computer Purchases web page.

Ad Hoc Device Acquisition

Devices not acquired from the designated partner shall be delivered to IT Tech Central for onboarding before use. Onboarding is subject to staff availability and must be fully completed before delivery to the assigned user. Expedited requests should not be made for these acquisitions.

Standard Computer Configuration

Standard computer configurations available from authorized partners will be maintained by IT on the designated partner's portal or the Computer Purchases web page.