Schedule a Meeting

Multiple ways to schedule a meeting

Scheduling a meeting with the Pepperdine Zoom web portal

  1. Go to https://pepperdine.zoom.us/
  2. Click "Sign In" and log in through Pepperdine's authentication service.
  3. Click "Schedule a Meeting."

    Note: This option is available at the top webpage in your Zoom profile.Click the option to schedule a meeting at the top of the Zoom page.

  4. Add a title to your meeting and configure your settings for when participants join.

    Optional: The meeting date and time are not required to begin your meeting. Participants can still access the meeting outside of the assigned date and time provided that the meeting host is actively logged into the meeting.
  5. Click "Save" at the bottom.Adding a title to the meeting
  6. Copy invitation and provide to all desired participants.
    copying a zoom invite

Scheduling a meeting with the Zoom desktop app

  1. Open your Zoom app on your computer, smartphone or tablet.
  2. Click on the "Schedule" icon.
    app images
  3. In the window, select your meeting settings and click "Schedule."
    Options within the app
  4. Provide meeting link to all desired participants.

Scheduling a meeting with the Zoom Pro tool in Courses

The Zoom Pro tool in Courses allows users with the 'Instructor' role to schedule meetings in class sites. This also provides a single location for students to access class materials, join online sessions, and locate class recordings.

Important: You must register for Pepperdine Zoom to use the "Zoom Pro" tool

Professors must first register for an official Pepperdine Zoom account at http://pepperdine.zoom.us. If you attempt to use the tool before you have registered, you will see a warning message, "Warning: The instructor's email (your email address) is invalid (####). Error Code ####." Simply register at http://pepperdine.zoom.us and then return to Courses.

Scheduling a Zoom meeting

  1. Login to Courses and navigate to your class site.
  2. Add the "Zoom Pro" tool (via Site Info > Manage Tools) to the class site in Courses.
  3. Click the "Zoom Pro" tool and select "Schedule a New Meeting."Schedule a new meeting with the Zoom Pro tool by clicking "Schedule a new Meeting."
  4. (Recommended) If you will be teaching online with a regular frequency, then schedule your sessions to occur as a recurring meeting. This has two advantages: a) it cuts down on confusion for students by utilizing the same meeting ID link for each meeting, and b) it saves you time from scheduling each meeting one at a time.Schedule a recurring meeting by clicking the checkbox adjacent to the "recurring meeting" label.
  5. Adjust any other settings as appropriate and click "Save."

Importing a scheduled Zoom meeting

If you have already scheduled your Zoom meeting outside of the Zoom Pro tool in Courses, you can import that meeting into your course site. Note*: At this time, it is not possible to import meetings and/or recordings associated with your Personal Meeting ID.

  1. Click the "Zoom Pro" tool in your course site.
  2. Click the "..." button adjacent to the "Schedule a New Meeting" button, and select "Import Meeting."Click the more option to import meetings.
  3. When prompted, type in (or paste) the Meeting URL into the respective field.
  4. Click "Import."

(Optional) Installing Chrome Extension for Google Calendar

Add the optional Zoom Scheduler extension to Google Chrome to quickly create a Zoom meeting through Google Calendar invite.

  1. Open Google Chrome.
  2. Use this link to download the Zoom Chrome Extension
    Downloading the chrome app
  3. Click the Zoom icon that appears in the address bar (the top of your browser) and then click sign in with SSO.
    Locating the chrome app
  4. Select "Manually enter domain."
    Domain enter
  5. Type in "pepperdine" in the box and then click Continue.
    Pepperdine login
  6. Once you sign in, you will now see the option "Make it a Zoom Meeting" in your Google calendar when scheduling meetings.
    schedule a meeting
  7. Click "Make it a Zoom Meeting" and an automated invite will be generated in the body of the message.
    App Invite

(Optional) Installing Firefox Extension for Google Calendar

Add the optional Zoom Scheduler extension to Mozilla Firefox to quickly create a Zoom meeting through a Google Calendar invite.

  1. Open Mozilla Firefox on your computer.
  2. Navigate to https://addons.mozilla.org.
  3. Search for "Zoom Scheduler".
    • Verify that the publisher is "Zoom" (and not a third-party).
  4. Click "Add to Firefox."
  5. When prompted if you wish to add Zoom Scheduler, review the permissions and then click "Add."
  6. When prompted that the extension has been added, click "Okay, got it."
  7. Click the new Zoom icon in the address bar.
  8. On the Sign In menu, select the "Sign In with SSO" option. (Do not select any other option.)
  9. Click the link: "Manually enter domain."
  10. Enter "pepperdine" and then click "Continue."
  11. When the Pepperdine Central Authentication Service (CAS) screen appears, enter your Pepperdine NetworkID and password (the same credentials that you use to access WaveNet).
  12. You are now signed into the Firefox Zoom Scheduler extension.

Learn more: Zoom Firefox Extension

Recommended Meeting Settings

To update your personal preferences, log onto your Zoom account and navigate to the "My Meeting Settings" in the side menu.


MAC

  1. Open Finder on your Mac and locate Zoom.us.Finder on mac desktop

     

  2. Launch the Zoom app.

     

  3. Click "Settings".Settings from zoom app

     

  4. Select your preferred settings, for example:
      • Enter full screen mode automatically starting or joining a meeting.
      • Enter full screen mode automatically when viewing screen shared by others.
      • Scale to fit my Zoom window when viewing screen shared by others.
      • Confirm with me when I leave a meeting.
      • Show Zoom menu in menu bar.
      • Side-by-side Mode.
    Mac settings for zoom

PC

  1. In the Window's search bar, type Zoom.PC settings

     

  2. Click "Start Zoom".

     

  3. Click ""Settings".Zoom app settings

     

  4. Select your preferred settings, for example:
      • When closed, minimize window to the notification area instead of the task bar.
      • Confirm with me when I leave a meeting.
      • Enter full screen automatically when viewing screen shared by others.
      • Scale to fit my Zoom window when viewing screen shared by others.
      • Enable screen sharing with GPU acceleration.
      • Side-by-side Mode.
    PC Settings Zoom

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